Exhibitor Registration for Madison Vegan Fest 2026
Thank you for your interest in being an exhibitor at Madison Vegan Fest!

Visit https://madisonveganfest.org/exhibitor for more information. Note that payment is required at the same time as we receive your form submission. Please do not wait to hear back from us — we need your payment either online or by check ASAP.

To mail a form instead of submitting online, print this page and send the completed form, with payment, to:

     Center for Community Stewardship
     Attn: Madison Vegan Fest
     116 North Few Street, Suite #3
     Madison, WI 53703

Checks should be made payable to Center for Community Stewardship. Please note Madison Vegan Fest in the memo field.
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Email *
Payment *
All exhibitors selling taxable goods or services are required to provide proof of a current Wisconsin Seller’s Permit or verify that they are exempt from the requirement under state law.

If you do not have a seller's permit, please refer to Wisconsin's Department of Revenue website here to learn how to obtain one.

Please submit a copy of your current Wisconsin Seller's Permit by emailing it to abigail@madisonveganfest.org.
 *
Organization's Name *
As you would like it to appear in our program, on our website, etc.
Organization's Website *
We will link to your website.
Social Media Handles
If you have a Facebook or Instagram page, please let us know what your handles are [e.g., @Madison.Vegan.Fest] or how to find you.
Please submit a description of your business as you would like it to appear on our website, social media, event map, and other marketing materials etc. You may submit additional information later if desired. *
NOTE: The description you provide might be slightly modified when we post to promote your business. 
Please send us a SINGLE LOGO or image you would like to appear on our website, event map, social media, and other marketing materials.  *
You can attach your logo or image in an email to our Exhibitors Lead, Abigail, by emailing abigail@madisonveganfest.org. 
Required
Contact's Name *
Will not be publicly displayed.
Contact's Email *
Will not be publicly displayed.
Contact's Phone Number *
Will not be publicly displayed.
Day of fest contact phone number for representative *
Will not be publicly displayed.
Contact's Postal Address *
Will not be publicly displayed.
Would you like Madison Vegan Fest advertising materials (such as posters and quarter sheet handouts) mailed to you for display or distribution?
 *
Brief description of how your organization relates to veganism (if not obvious)
Please acknowledge that you have read the Exhibitor Information and that you will bring a 10' x 10' (or smaller) tent and your own tables and chairs if desired. Tent weights and/or stakes are highly encouraged - your tent may otherwise blow away! *
Required
Please acknowledge that you have read the Exhibitor Information and acknowledge that exhibitors are required to provide their own electricity if needed. *
Required
Conditions of Agreement
Madison Vegan Fest reserves the right to accept or decline any application at its discretion.

Each exhibitor must submit an individual application.

Exhibitors are responsible for setup and take-down/removal of their materials.

All food displayed, given away, or advertised must be vegan. Vegan means not tested on animals and containing no animal products: flesh, fat, broth, gelatin, egg, dairy, honey, bone, shell, coral etc. All exhibitors should be able to specify the origin of all product ingredients if/when asked.

All food sold must be packaged and intended for consumption after the fest. For example, jars of hot sauce may be sold by exhibitors, whereas boxed sandwiches may not be sold by exhibitors, as that would unfairly compete with the designated food vendors.

Exhibitors must complete a liability waiver form if selling or sampling food products.

Exhibitors are highly encouraged to use recyclable packaging for food products.

All products sold or given away must be vegan, not tested on animals, and should be as environmentally friendly as possible.

All material displayed or distributed must be free from images and language that may be reasonably viewed as racist, sexist, transphobic, homophobic, ablest, health shaming, and/or body shaming. We reserve the right to exclude other objectionable and/or discriminatory material. If you have a question as to whether something you intend to bring might be objectionable, please check with the organizers beforehand.

Madison Vegan Fest reserves the right to ask an Exhibitor to refrain from selling something or to leave if they do not follow any of the above and the Exhibitor will not be provided a refund. Please ask if you are unsure about something.

Graphic imagery (such as photos of farmed animals being slaughtered) is allowed, but must follow these guidelines: Any graphic imagery that attendees are forced to see is not allowed. If literature has a graphic image on the front page, we ask that it be hidden by a blank piece of paper. Graphic images inside of literature are acceptable and may still be distributed (please specify in the product description). If you have any questions, please contact us. We reserve the right to disallow any graphic imagery that does not fit within these guidelines on the day of the festival.

Photos and video of you and your exhibitor table may be used for outreach, education, marketing, or other purposes.

Cancellations made on or before September 7, 2026 will receive a full refund. Cancellations made after September 7, 2026 will not be refunded. If Madison Vegan Fest declines to accept an exhibitor for any reason any fees paid will be fully refunded.

Madison Vegan Fest will be held rain or shine. If Madison Vegan Fest is canceled due to dangerous weather conditions or other unforeseeable events, a full refund of event fees will be issued.

Should any contingency interrupt or prevent the holding of the Madison Vegan Fest, including but not limited to war, terrorism, extreme weather, or lockouts, the event coordinators and Madison Vegan Fest shall in no way be liable to exhibitors.

Exhibitors agree to make no claim for any reason against event coordinators or the Madison Vegan Fest for theft, damage, or destruction of goods, or for injury to themselves, employees, volunteers, or visitors incurred at the event.

Please read each of the conditions above. Enter your initials if you accept all of the conditions above. *
A copy of your responses will be emailed to the address you provided.
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