Security Deposit
Your requested rental date will be secured after this agreement is signed and a security deposit of $250.00 is received. The security deposit is separate from the Rental fee and it will be returned within 30 days after your event. The security deposit will not be returned if there are damages caused by the renter or if you choose not to clean up after your event.
The balance of your rental is due no later than 30 days before your event. No set up of your event may begin until full payment has been received. Forms of payment are Cash, Check payable to Events in the Hollow, or Venmo @hounds-hollow.
Access Prior to Event:
Single day events are designed for set up and clean up to occur on the same day as the event. Any special considerations are at the sole discretion of the owners. Events that require access to the facility the day prior and/or the day after are considered multiple day events and cost is reflected in the 2 to 3 day rental. All clean up for multiple day events must be completed by 2pm on Sunday.
Times:
The facility will be available to guests until 11 pm. At 11 pm, the music and festivities must cease.
Set up/Take Down:
Your rental fee covers use of the premises. Tables, chairs, chair covers and tablecloths are available for use. The owner (Events in the Hollow) will be responsible for the setup and the tear down of tables, chairs and our tablecloths/seat covers. They may remain until we tear down. Before vacating the premises, the Renter/caterer must gather all trash/decorations from the facility and place them in provided trash bags. All spills must be thoroughly cleaned. All clean up must be completed prior to renters leaving for one day events, or by 2pm on the day following the event for multiple day events. If you choose not to clean up or if damages occur, the security deposit will not be returned.Smoking and Fires:
No smoking is allowed in the facility. Smoking is allowed in designated areas away from the facility. All cigarette butts must be placed in appropriate receptacles. Open flames, barbecue grills and deep frying are prohibited in all, but limited circumstances which must be approved by the owner.
Decoration:
No candles or lanterns are allowed inside the facility. Torches/luminary bags are allowed outside the facility as long as the distance is approved by Owner. No nails, staples or command strips may be used when decorating. Please use mounting puddy or small tacks for securing decorations. Renter is responsible for removal of decoration adhesive. No spray paint, glitter, rice or decorations that cause any other damage to the property. Renter must inform Owner of decoration plans for approval. Use of ladders is a sole risk of Renters. No electrical work may be done to the facility, unless by a licensed electrician approved by Owner.
Parking:
Parking is available in the field beyond the facility. Handicapped parking is available in the parking lot in front of the facility. Deliveries may park in, drive in front of the facility long enough to deliver. NO parking allowed along the private drive. Events in the Hollow will be available for parking assistance.
Alcohol:
Alcohol is permitted at your event as long as you have a RAMP certified bartender and you or your RAMP certified bartender must provide a Host Liquor Liability Policy for your date insuring yourselves and Events in the Hollow. This can be a rider on your homeowner’s insurance policy or a separate policy purchased just for this occasion. Wedsure is an example of a company that provides one day host liquor Liability insurance. This policy should carry a 1 Million dollar limit and the policy must be provided to Events in the Hollow 30 days prior to your event.
If no policy has been emailed, mailed or otherwise provided to us in writing by an insurance company then alcohol will not be allowed to be served at your event. Renter may serve alcoholic beverages on premises provided renter complies with all Pennsylvania laws and regulations regarding the serving of alcoholic beverages. All alcohol must be purchased and provided by the renter. No cash bar allowed. No one under 21 years of age is allowed to consume alcohol. Renter specifically agrees that no person who is visibly intoxicated shall be served alcohol. Inappropriate behavior resulting from alcohol consumption, to include excessive drinking, damage to the property, injury to individuals and other such activities shall result in the individual being asked to leave the premises. Renter is responsible for arranging transportation if an individual appears to be incapable of safe driving or behaves in a threatening manner.
General:
At least one owner from Events in the Hollow will be on the premises during the event to assist with any problems or questions that may arise and will periodically enter the event center to check on the trash/bathroom supplies.
No climbing trees or going to the pond's edge/in the pond. Children of guests must be supervised at all times.
The Event center is a rustic seasonal facility. The temperatures in the facility can fluctuate due to the weather outside.
Bluetooth sound system available for use.
No fireworks or any other type of explosives.
No bounce houses or similar inflatables.
Cancellations, Date Changes and refunds:
The originally agreed upon block of time is binding and all changes in date (unless approved by Owner) or cancellations of date will result in loss of the security deposit. If any cancellations are made 6 months or closer to the wedding date, Renter will forfeit any fees already paid to Owner unless the Owner can fill in the event date. If any cancellations are made 2 months prior to the wedding, all fees will be forfeited. If Renter is in arrears for the final payment, you will be held accountable for said final payment.
Accommodating requests for date changes is subject to availability. After the contract has been signed, a cancellation or change of date will be accepted in writing only.
Owners are not responsible for any “acts of God” or terrorist acts which make it impossible to hold your event at the site. If the facility becomes unstable due to an “act of God” or terrorist act, or unlikely event the facility terminates doing weddings, Owners cannot be held responsible for any additional costs or difficulties this causes to the Renter. Refunds will be considered on a case-by-case basis in the event of such an occurrence.
Pictures:
Pictures may be posted to our website, Facebook or used in promotional materials at no compensation to the owner.
If you do not wish for your pictures to be used, please let us know. Invoice
An invoice will be provided, via email, after the security deposit has been received.
Final payment, bartender's ramp certification and host liquor liability policy (insuring Renter and Events in the Hollow) will be due 30 days prior to the event.
Certificates and alcohol liability insurance
Renter may have alcohol at the event, but must provide the bartender’s RAMP certification and the host liquor liability policy insuring the Renter and Events in the Hollow 30 days prior to the event.
(please review the Alcohol portion of this renter’s agreement)
