AAC Room Reservation

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Fill out this form to book a space in the Asian American Center.

> Reservation Deadline: You must submit a request at least 3 business days before the reservation time. (Business days are on Mon-Fri, 9 - 5 PM, excluding university holidays).

> Center Hours: You may request reservations within our center hours below (excluding university holidays). Reservations must leave the space by closing time.

Mon - Thurs: 9 AM - 10 PM

Fri: 9 AM - 5 PM

> After-Hours Requests: We will NOT honor any requests beyond open hours on this form. Only active Pan Asian Council organizations may request after-hour reservations, and should instead fill out the PAC Special Reservation form at go.tufts.edu/PAC_reserve. Contact the AAC Interim Director Kali Guise at kali.guise@tufts.edu with any questions.

> Recurring Events: If you would like a recurring booking (e.g. weekly meetings on Tues) please email Interim Director Kali Guise (kali.guise@tufts.edu) to make arrangements. If this is a request for a time that the AAC is not open, please see the bullet above.

> Availabilities: To see the calendar of current availabilities visit this Google calendar link through a DESKTOP web browser (phones may not correctly display reservations): https://go.tufts.edu/AACcal

> Marketing: You may advertise the event location only AFTER your reservation is approved. Please note that reservation approval does not mean co-sponsorship by the AAC. Please do not utilize language such as "AAC presents" or "AAC x [Org]" or use of the AAC logo unless co-sponsorship has been explicitly confirmed by AAC professional staff.

> Request Denials: We reserve the right to deny requests, due to short notice, conflicts with other reservations, requests not suitable for the AAC, or any other reasons.

*YOUR ROOM IS NOT RESERVED UNTIL YOU GET A CONFIRMATION THAT IT IS APPROVED BY THE AAC TEAM* Reservations can only be approved by AAC Staff (Aaron, Kali, Jewel) and select Interns on the Reservations Team (Kazi and Elise).

DSDI Research Hub (Tisch 224)
The Division of Student Diversity and Inclusion Centers (DSDI) manage a shared space called the Community Research Hub located at Tisch Library room 224. Reservations for this space are managed separately at https://calendly.com/dsdi224. This space includes several TV screens, chairs, and small tables, and may be able to accommodate more people than a room in the AAC.

If you have any questions please email asianamcenter@tufts.edu

Email *

Contact Person (Name, phone, Tufts email) *

Club / Group Name *

If the reservation is for individual use, please note this here.

Event Name *

Please specify the name/topic of your meeting or event. E.g. Club Potluck, E-Board Meeting, study session

Room(s) to reserve *

Select all that apply. E.g. if you want the 1st floor, select Ube, Mango, and Kitchen as needed.

The Porcelain Room (blue room by the 1st floor entrance) is not available for reservation during our regular hours to allow space for the Intern on shift and communal printer/library use. Please keep in mind that this is a shared space if you host an event on the 1st floor.

Mango Room, 102 (1st floor, customizable room with chairs & tables by request. Includes projector, board games, & craft supplies)

Ube Room, 103 (1st floor, includes sofas & TV). NOTE: This a major communal area of the AAC. For closed meetings, we encourage you to pick another room when possible.

Kitchen, 105 (1st floor, includes stove/oven, cooking tools). NOTE: Must be THOROUGHLY cleaned by after use

Conference Room, 301 (3rd floor, includes meeting table, chairs). NOTE: Unavailable during posted Grad Assistant Office Hrs

Mural Room, 302 (3rd floor, includes sofas, TV, Switch). NOTE: Room does not have a closeable door.

Backyard (chairs, tables, or picnic blankets available by request)

Other:

Required

Date of Reservation (Mon-Fri only) *

We will only honor requests for times that we are open on this form. For weekend/after-hours requests, see the instructions at the top of this form.

YYYY

Start Time (As early as 9 AM) *

Time

End Time (As late as 10 PM, or 5 PM on Fridays) *

Time

Back-up Time & Date

We will look at this back-up option if the requested time and date are taken.

> Do you have any requests for room set-up? (Additional tables, chairs, tech needs, etc.).

> Do you have any storage requests? (E.g. do you need fridge/freezer space, or to drop off items prior to the reservation?)

Please be sure to let us know about storage requests, label items with your group name, and remove them after your event. Unlabeled items may be discarded.

How many people total do you anticipate will be present for your event (including facilitators)? *

Please check to agree to the following statements prior to submitting. *

I understand the room is not reserved until I receive direct confirmation from an AAC staff or Reservations Intern. *Google Forms will send you a copy of your submission, but this is NOT a reservation approval.*

I agree that my group will respect the space and all other university policies. My group will leave the room clean and as we found it.

*Kitchen Reservations only* I agree to thoroughly clean all kitchen counters, appliances, dishes/utensils, etc. after use. I will check-in with the Intern on shift for cleaning instructions.

Required

A copy of your responses will be emailed to the address you provided.

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