Avondale GATE PTO Election Application
Directions: Please read over the list below of elected officers and duties for the 2019-2020 Avondale GATE Magnet School. If you are interested in running for one of these elected positions, please fully complete this form BY APRIL 8. Elections will be held in May.


Parent Teacher Organization (PTO) Elected Officers and their Duties


President:
-Shall preside over meetings of the organization and executive board, serve as the primary contact for the principal, and represent the organization at meetings outside the organization.
-Will also serve as a member of all committees, and coordinate the work of all the officers and committees so that the purpose of the organization is served.
-Ascertain from each Board member all activity dates and tentatively set up the PTO events on the school calendar. The calendar will be submitted to the GATE Principal for approval.
-Perform such other duties as may be prescribed in these bylaws or assigned by the organization.
-Maintain records on all correspondence made during the school year and transfer this documentation to the incoming President.
-Review activity of Treasurer to ensure fiscal responsibility of PTO Funds.

Vice President/Fundraising Chair:
-Shall assist the President in his/her duties.
-Coordinate all fundraiser dates with the President.
-Set up and run all events.
-Oversee committee chairs for the running of all other fundraisers by helping to set budget guidelines and fundraising goals for each event.
-Coordinate all merchandise sells fundraising events – such as school t-shirts, other Avondale GATE branded items, Mixed Bags and Square One Art.
-Ensure that all fundraising activities are planned and operated within PTO standards.
-Encourage GATE families to sign up and participate in Box Tops, Shoparoo, link Kroger cards, etc.

Volunteer Chair:
-Create list of volunteer activities for distribution in the First Day Folders.
-Recruit volunteers needed for all PTO events.
-Coordinate with all event chairs to ensure the appropriate number of volunteers are available.
-Communicate with AHS and AMS Honor Society sponsors to recruit high school and middle school volunteers when necessary.
-Help create a strong GATE community support network for the PTO.

Secretary:
-Records the minutes of the meetings.
-Takes and keeps a roster of all members and voting members attending each PTO meeting.
-Disperses the minutes to all members in a timely manner.
-With direction from the President, set the agenda for all PTO meetings.
-Maintain current and past records for seven years and transfer records to the incoming coordinators.

Treasurer:
-Has custody of all funds of the PTO.
-Keeps full and accurate account of receipts and expenditures.
-Makes disbursements as authorized by the President, Executive Board or organization in accordance with the budget adopted by the PTO.
-Signs checks.
-Presents a proposed budget to the Executive Board for approval.
-Provide copies of financial reports at each PTO general meeting.
-Shall prepare all tax statements for all taxing authorities as may be required. All such tax statements shall be reported to the membership at a regular business meeting.
-At the end of his/her term, assist the incoming treasurer and president in review of the books.


Members at Large

Email address *
Untitled Title
Untitled Title
First Name *
Your answer
Last Name *
Your answer
E-mail address *
Your answer
Phone Number *
Your answer
The Avondale GATE Parent Teacher Organization position I'm running for is: *
If I do not get elected to my first choice position, I would consider this position in the event there were no candidates at the election:
Describe your basic background information. (This will be shared with all Woodland PTO members prior to the election.) *
Your answer
Why would you be a good choice for this position? (This will be shared with all Woodland PTO members prior to the election.) *
Your answer
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