ETS-303R Form: Hawaii Information Portal Payroll Report User Access Request Form
This security form must be completed prior to report access being granted.  For assistance, please contact the Hawaii Information Portal Service Center at hip@hawaii.gov or (808) 201-SERV (7378).

If you need to revoke access instead of requesting new access or modifying existing access, go to: https://docs.google.com/forms/d/e/1FAIpQLSdyw0Hw4Ry7Vaol7mniUvIKEuVWIYVE_gRMUEH2BOgWV463eA/viewform?usp=sf_link

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Email *
Section I. User Information
This section requests information about the employee that the security request is for.  Please note that the employee must already have security access to HIP prior to gaining access to HIP reports.
User's Full Name *
User's Hawaii Information Portal ID Number *
User's Email Address *
User's Phone Number *
User's Job Title *
Please note that the person's job responsibilities must be appropriate for the type of request that they are asking.
User's State of Hawaii employing department, agency, or jurisdiction *
Section II. Approver Information
Please complete this section about the approver of this security request.  Please note that the individual named below will be contacted to approve this request.
Name of the Approver for this request *
Noe: this must be the User's direct supervisor.
Email address for Approver *
Phone number for Approver *
Section III. Row-Level Security Access
This section collects information on which segment of your employee population the user needs access to. Requests should be as limited as possible so as to meet business needs without exposing the user to State of Hawaii employees' personally identifiable information.
What Hawaii Information Portal Company IDs does the user need access to? *
Required
What Hawaii Information Portal Department IDs does the user need access to? *
Check all that apply.
Required
Section IV. Role Security Access
This section collects information on which system roles the user needs access to. Each security role is described in detail at: http://ags.hawaii.gov/hawaiipay/files/2018/02/UserRoles.pdf.

Report Role Access Required
Add Access
Remove Access
Budget, Program, Planning & Management – PABH2B, DAGSR7ER1, OBCCSCHL.
Pre-Audit Branch – PRA057, PRE323.
Systems Accounting Branch – PRD452, PRD401R.
Uniform Accounting & Reporting – DAGSR2AR1, DAGSSR2AR2, DAGSR2BR1, DAGSR2CR1, DAGSR2DR1, DAGSR4R1, $CMERS2, $CMERS3, DAGSR7BR1.
Employee Assistance Office – DC015, FA200.
DOE Payroll & Accounting– MBBS791R, MBBS792R, PRD401R, DAGSR4R1, PRE343, PRD401R, PRE314, PRE315, Casual Employee Summary, Federal Grant Funding, Payroll Summary Total, Workers Comp, PCS Compare
UH Payroll & Accounting – MBBE511R, MBBE511S, PRW351R.
Section V. Justification
Please provide a justification for the security request *
Please explain the reason for this access request and how the user intends to use the data.  Please note that the request must comply with the Segregation of Duties Policy at: https://ags.hawaii.gov/hawaiipay/files/2018/10/ETS-segregation-of-duties-policy.pdf.  Security access to the State's payroll system should be limited if at all possible, to ensure the privacy and protection of State employee's personally identifiable information.  Incomplete or insufficient justification will not be adequate for audit purposes.
Form Instructions
The following will happen after hitting "Submit":

The Approver will receive an email notification and instructions for approving.  The Approver must forward the pdf request to hip@hawaii.gov with a statement, "I am approving this security request and confirm that this employee is under my supervision."

If email is not received, please check your email's junk folder.

Mahalo!
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