Cam Valley Arts Trail 2019 Registration - for NON Google or Gmail account owners
Event Timing: Sat 2nd and Sun 3rd Nov 2019

You will need to have thought about your responses before starting to complete the form, as it is 'Live' you will not be able to save part completed forms
For queries contact us at camvalleyartstrail@gmail.com or 07763218176

Please proof all information before submitting as we cannot be held responsible for any typo errors. It is your responsibility to ensure that all information submitted is correct.
Answers will be displayed in the brochure and on the website unless otherwise indicated.
Password - contact us if you have not received this already *
Your answer
Your Name as you would like it in the brochure
Your answer
Your Email address we need this for contact purposes
Your answer
Contact Phone Number
Your answer
Home Address - for admin only not the brochure
Your answer
Your website address for brochure - if you own one
Your answer
Social media profiles that you are happy for us to connect with you on for publicity e.g. Facebook: @camvalleyartstrail
Your answer
Description of your work for Brochure - 10 words *
Your answer
Description about your work and processes for our website - max 100 words *
Your answer
Image request - please email your image to: camvalleyartstrail@gmail.com by Wednesday 31st July at the latest - your Registration will not be valid until an image is received.
Your answer
Application Type *
Non Members - please email a copy of your insurance document, valid for the Trail dates, to camvalleyartstrail@gmail.com by 31st July - your Registration will not be valid until this document is received.
Your answer
Venues are allocated to ensure a mix of artists that will attract a wide audience and we will avoid duplication of similar artists in the same venue where possible. We will try to accommodate any preferences on your choice of venue. We have a mixture of approximately 15 venue types across villages in the Cam Valley, 10 miles south of Bristol & Bath: Clutton, High Littleton, Paulton, Timsbury & Tunley
Cam Valley Arts Trail Area
Would you like a space in one of our venues? Registration cost includes space in a venue, if you require one. *
Venues - please state your preference
Members who are opening their own Studio:
Please complete the following questions
Studio Venue - address, including postcode
Your answer
Studio Venue Parking - please describe 'On Site' parking options under 'Other'
Studio Venue Disabled Access
Studio Venue - Describe disabled access
Your answer
Studio Venue - are you providing refreshments?
Studio Venue - can you accommodate other artists, makers or performers?
Taster Art Sessions & Demonstrations - During the Trail we host a number of free 'taster' art workshops & demonstrations, usually in your venue for the community to enjoy, for which you would be paid a small fee + materials costs
Are you willing to run a Taster Workshop?
Describe, briefly, what you could provide, and age range participation, number of participants and rough material costs
Your answer
Are you willing to run a Demonstration?
Describe, briefly, what you would be demonstrating
Your answer
Optional Questions
Answering these questions will help us to advertise you better across social media and in the press. The information will not be used in our Trail Brochure, and we may not use all your answers. If you would like to send additional images, please email them to camvalleyartstrail@gmail.com Feel free to answer or leave blank if they don't apply.
Tell us about yourself and your art/craft
Your answer
What led you to start doing what you do?
Your answer
From where do you draw inspiration?
Your answer
Give us an interesting fact about your particular art or craft
Your answer
DATA PROTECTION Under new data protection regulations we request you tick the box below to agree to be added to our email database to be kept informed of Cam Valley Arts Trail activities.You have the right to either Unsubscribe or Withdraw Consent after the Arts Trail by emailing us to that effect at camvalleyartstrail@gmail.com. We will never pass your details on to third parties and shall keep your data safe and secure.
I consent to being added to the Cam Valley Arts Trail database *
Required
Terms & Conditions
TERMS & CONDITIONS
The Arts Trail is organised by the Cam Valley Arts Trail Group, which is run by volunteer artist members of the group. The aim of the group is to promote the arts and support artists within the Cam Valley. We pride ourselves in hosting a professional and uniquely creative event where artists can showcase their original handcrafted work.
The Trail is a 2 day event which is open to the public between 11am - 4pm on both days. (NB. Sunday times may vary from venue to venue due to local conditions eg. Church services.)
Set up from 9am on the Saturday.
Artists must ensure their stall is staffed at all times throughout the weekend and you need to be prepared to engage with the public who are often interested in how work is produced.
Your work can be left in the venue overnight at your own risk.
Stalls must be open for the full duration of the Trail. Packing up early is disrespectful to other artists and can cause a hazard to visitors to the event. Artists must have tidied up by 5pm on the Sunday.
INSURANCE
All non-member participants must provide evidence of their Public Liability Insurance for the event with this application and ensure that a valid certificate of insurance is displayed during the weekend.
PUBLICITY
For the trail to be a success we need help with the publicity - the more signs and information we can get out there the better, so please forward information about the event we produce to your friends, family and contacts. Artists will be responsible for helping to put up signs and banners at their venues so visitors know where your venue is and when you are open. As well as the brochure, banners/signs, and editorial & adverts in printed publications we also use digital marketing to promote the event. This includes:
Email: We will be sending out newsletters to all participants on the run up to the trail.
Facebook: We have a Facebook page 'Cam Valley Arts Trail' which we will be adding information to on the run up to the weekend so please' like' this page and then share updates on your own page (if you have one).
Twitter: Our Twitter account is @camvalleyart. If you have a Twitter account please retweet our posts and ensure all tweets regarding the trail and your work is accompanied with #camvalleyartstrail
Instagram: Our Instagram account is @camvalleyartstrail Please follow our account and when you post anything add #camvalleyartstrail
We will be holding a launch event in the week of 14th October for all registered artists to attend; artists have the opportunity to meet each other, get final information about the event and collect signs/name badges and banners they need for the trail itself.
ARTISTS' WORK
All artwork must be original and produced by the artist. Artists must not sell 'bought in' items produced by others. If you have any queries please contact Karen: 07763218176. We pride ourselves in having a wide range of artists producing unique, beautiful work - it's inspiring for visitors to see very different work over one weekend. Once artists have registered, images of artists' work will be used on social media & our website to promote the event.
BROCHURE
We reserve the right to edit the information you provide for the brochure and website as necessary to fit available space.
VENUE ARRANGEMENTS
One of the artists at each venue will act as a coordinator for the venue on the day. They will need help on the day as they have their own work to display so please arrive at 9am on the Saturday to help with the setting up of your venue as well as your own pitch. If artists arrive late, it is unlikely that other artists will be able to move their already set up displays - please arrive on time.
Many of the venues have tables and chairs available, but this is not always the case for artist studios, where you may need to provide your own table and chair. Generally, artists at the venue will work together to create an attractive exhibition showcasing everyone's work. Spaces are likely to allow for items such as browsers / rails but, be aware this is dependent on the venue. If you require power for your display please bring your own fused extension leads and strong duck-tape to secure cables out of reach, as power sources may not be adjacent to your pitch.
Confirmation
By checking the box below I confirm that I have read the terms and conditions and will commit to the dates and times of the Trail, including helping with set-up and break-down of the venue and with pre-event publicity. I understand that my registration will not be complete until full payment, and an image for the brochure, has been received by Cam Valley Arts Group. [Please note there are no refunds for cancellations after the 31st July 2019]

Non Member Fee Individual artist plus venue £45 (£40 early bird by the end of June)
Member Fee Individual artist plus venue £35 (£30 early bird by the end of June)
Member Fee opening own venue Individual artist £25 (£20 early bird by the end of June)

*
Required
Details for Payments - Earlybird payments by 30th June and final payments by 31st July 2019
Bank Transfer (include reference 'YOUR SURNAME & Trail 19') to:
Account Name: Cam Valley Arts Trail Sort Code: 30-84-20 Account No: 32999368
or
Cheque payable to: 'Cam Valley Arts Trail' and post to:
Sophie Piddock, Treasurer CVAT, 30 Maynard Terrace, Clutton BS39 5PW
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