PLEASE READ CAREFULLY. This Vendor Agreement ("Agreement”) and enclosed Vendor Application ("Application”) will be enforced to ensure the best possible, profitable participation for all vendors.
The Event will provide you (!Vendor”) with the following:
* Designated Event Space
* Reserved parking and staff admission credentials
* Opportunity to sell signature menu items
* Opportunity to promote your company on-site with coupons, menus, promotional mate- rials, and name-identified, uniformed employees
* Electrical power and water for operation
Applicants who are accepted will receive a contract and an Information Packet containing your food vendor handbook, staff credentials, parking passes, etc.
All booth fees will be due at time of registration and completion of vendor application.
Food vendors require a flat rate of $300 for the entire length of the event (July 1 - July 3) is required.
Arts and Craft vendors require a flat rate of $100 for the entire length of the event (July 1 - July 3) is required.
MENU ITEMS AND PRICING
To showcase your best, each vendor is encouraged to sell no more than four menu items. All menu items must be approved by the festival prior to the event.
CHARACTER OF EXHIBIT
The Festival reserves the right to prohibit the display of any article that, in its sole discretion, is not in keeping with the nature and character of the event. To ensure the safety of all participants, fire regulations, health and all other applicable ordinances must be strictly observed. Vendor must be in compliance with all state, city, and county health code provisions. Vendor must provide verification of food handler"s and vendor permit.
INSTALLATION OF EXHIBITS
Load in for all Vendors will be as follows:
The hours of operation will be Friday, prior to the event from 10 am – 5 pm. Load out will commence at 8 p.m., and complete by 10 pm, Sunday. Load out with a vehicle may only begin when the crowd has cleared and SLPG gives vendor express permission with an escort. Any items unclaimed by the vendor as of 8:00 p.m. the day after the Event shall be- come the property of SLPG.
The Festival has complete control of event diagrams and space assignment, and reserves the right to make modifications on event diagrams which are believed to be accurate but only warranted to be approximate. Further, SLPG reserves the right to assign space(s) in such a manner as it deems appropriate in its sole and absolute discretion, notwithstanding the foregoing.
USE OF SPACE
St. Landry Government reserves the right to restrict vendor exhibits which, because of safe- ty, noise, method of operation, materials or display, in the opinion of SLPG, may detract from the general character of the event as a whole. Accordingly, SLPG may, at its sole dis- cretion, prohibit such exhibits from being kept or utilized by vendor in or around the event area, in which event; Vendor shall immediately remove such exhibits as directed by SLPG. St. Landry Parish Government reserves the right to prohibit any equipment that is deemed unsafe or appears to be unreasonable in SLPG judgment. All equipment and heavy machin- ery must be cleared and approved in writing and in advance by SLPG staff. All demonstra- tions or promotional activities must be confined within the limits of the vendor event space or with approval of SLPG. Demonstrations or activities that cause annoyance to neighboring vendors such as flashing lights or noise or result in obstruction of walk space or prevent ready access to a nearby booth will not be permitted.
FOOD VENDOR SIGNAGE
Vendors may use own signage to promote menu and offerings.
CANCELLATION BY VENDORS
As occupancy of the event space is the essence of the agreement, a refund shall be made in connection with any rental space fee after the acceptance of said fee by St. Landry Parish Government, if a notice is given 3 days prior to the event. If notice is given within the 3 day period, only 50% of the rental fee will be returned.
RULES AND REGULATIONS
Should Vendor fail to strictly adhere to and follow the rules and regulations set by SLPG, then vendor shall be in default under this Agreement and SLPG may immediately terminate this agreement upon notice to vendor. In the event of a default by the vendor, the vendor will be reimbursed for the event space, if notice is given 3 days prior to the event.
A limited number of ‘similar’ items will be accepted at the festival.
On your application, be sure to list ALL the items for sale, if you do not list an item on your application we reserve the right to remove that item from your vendor booth.
Acceptance as a vendor at is based on a first come first serve basis, we will not reserve a spot until thecompleted (and paid in full) application has been received, reviewed and accepted.
St. Landry Parish Government makes the final decision on all applications for participation in our events.
Booth placement is on a first come, first served basis. Your location will be set no later than one weekprior to the festival and you can call for your location for set-up purposes. Louisiana SoulFood Fall Fest Organizers reserve the right to move vendors as necessary up to the day of the festival. We cannotguarantee your specific requested booth space but do our best to accommodate to place you in your toproom choice. All requests will be considered.
• You are permitted to request two spaces and a decision to allow this will be made by St. Landry BBQ Fest Organizers.
• Decorate your booth as you wish.
• Bring extra power cord/extension cord if requesting electricity.
• Exhibits must be manned for the entire festival. You can begin breaking down 15 minutes AFTER the official festival end time.
• St. Landry BBQ Fest reserves the right to wait-list or reject any application for any reason.
Please email Alyssa Matte at firstname.lastname@example.org
or Call 337-522-9800 with any questions or concerns.
Payments can be made to: St. Landry Parish Government
If you do not show to fulfill your obligation, your organization will be charged for 50% of the booth space. If you need to cancel, you must do so 3 DAYS prior to the event in writing, to avoid being charged for 50% of the unused booth space.