Heritage Bicycles Event Quote
Last Name, First Name
GENERAL EVENT INFORMATION
What occasion are you celebrating?
Most private events are held Fridays and Saturdays and book up quickly due to only one time slot being available per date. If you have flexibility with your date, please let us know your top three choices below so that we can check all available time slots for you.
Base rental packages are for with 3 hours (from 7pm to 10pm). This includes an on-site host, and an audio system to play music from most devices (phone/tablet that accepts auxillary cable). You can add the patio onto your rental for outdoor space. Rates increase to close the whole site during business hours.
Indoors (0 to 80 guests)
Patio only (outdoor)
Indoor, plus outdoor patio
We can accommodate your party for as long as you like. Additional hours start at $150 and can increase depending on the amount of space rented. How many hours would you like to extend your party?
No extra hours needed (3 is enough!)
Extra party time!
Expected Number of Guests
There is a 80 guest maximum for indoor rentals. Parties larger than 30 guests can incur additional cleaning fees.
I expect less than 30 guests
I expect between 30 to 49 guests
I expect between 50 and 79 guests
I expect more than 80-100 guests (patio must be included in rental)
IN-HOUSE ADD-ON OPTIONS
Coffee and Espresso bar service is available!
Coffee bar and unlimited coffee bar service is available.
Coffee bar service - $50 for 2 hours, plus the cost of drinks.
Unlimited coffee bar service - $500 + 15% gratuity for two hours
Other in-house amenities:
Audio for live music
Bike Service or Demonstrations
Wood fire (with patio rental)
FOOD AND ENTERTAINMENT SUGGESTIONS
Besides coffee, you are welcome to cater in any outside food or drinks you would like. Alcohol is also permitted for adults over the age of 21 only. Please note, Heritage Bicycles does not provide plates, silverware, napkins, cups, serving dishes/utensils, or ice.
GENERAL DETAILS AND AGREEMENT
The space will be closed to the public during your rental time period only. Set up is offered 30 minutes prior to your event, and removal of items and decorations is required within 30 minutes of your event end time. Coffee must be purchased through Heritage Bicycles and is not included in the rental price (see in-house add-on options above to add any of these services). With the exception of coffee, you are able to bring in outside food/drinks or licensed caterers.
Cancellations must be made at least two weeks (14 days) prior to your reservation time. If your event goes past your scheduled time (given that space availability allows for over-time), the additional $200 per hour rate will be applied and charged to your credit card on file.
Over-sized decor (balloons and large decorations that don't fit in a garbage bag) will be charged a $45 removal fee.
An invoice will be sent within four (4) days of receiving this completed contract, and your credit card on file will be charged the amount of the celebration package, gratuity, and photography package (if applicable) to officially book your event date and time. Any additional add-on services for your event are due 10 days prior to the event and your credit card on file will be processed no later than the morning of your event. $200 of your payment is non-refundable, and the remaining balance is refundable up to two weeks (14 days) prior to event with notice. No show events will be charged the full amount.
Any last minute cancellations (less than 14 days notice) will be allowed to apply the balance (minus non-refundable $200) to future uses with Heritage Bicycles. This is applicable to photo sessions or another space rental.
15% gratuity will be automatically included in your celebration package rental fee for your event host.
Payments can be made in cash, certified check, or credit card. Heritage Bicycles accepts all major credit cards. You are required to provide a credit card to be placed on file for any and all estimated charges that occur during the event which are not prepaid. Any amount over the final payment (i.e. time extension charges or additional services) will be processed at the time of your event. We may terminate this agreement and retain the portion of your deposit or seek additional amounts necessary to equal the cancellation fee provided in section 3 if payment is not made as agreed.
2. MAXIMUM GUEST COUNT:
Heritage Bicycle's maximum indoor capacity is 80 guests. Parties larger than 30 people will incur a $50 fee, parties larger than 50 will incur a $100 fee, and any party over 80 guests will incur a $250 fee.
$200 of your payment is non-refundable, and the remaining balance is refundable up until two weeks (14 days) prior to your event date with notice. No show events will be charged the full amount. Payment will be honored if event is postponed and rescheduled with two week's notice.
4. SET UP CHARGES:
Set up begins 30 minutes prior to your event start time. Should extensive set up or elaborate staging be required, there will be a set-up charge to cover additional labor and time. If equipment is necessary that exceeds Heritage Bicycle's inventory, you agree to pay for the agreed upon (in advance) cost of renting this additional equipment. You agree to indemnify us for any damage caused to any property as a result of your event, whether caused by you, your agents, guests, or employees.
5. ENTERTAINMENT CODE OF CONDUCT:
Heritage Bicycles will not assume responsibility for damage to or loss of any items left at the space. Any musical vendors must terminate outdoor noise by 10 PM. If the vendors do not adhere to this code of conduct, additional charges may apply.
6. DISPLAYS AND DECORATIONS, YOUR PROPERTY:
Heritage Bicycles is not responsible for any loss or damage to property belonging to you or your attendees and do not maintain insurance covering it. All displays and/or decorations will be subject to our prior approval and we reserve the right to contract and charge for staff to provide the labor for any installations or removals of such (if requested). Decorations or displays brought into the space may not be attached to stationary walls, floor, windows, doors, or ceiling with nails, staples, or any other permanent substance. Client will assume all responsibility for damage to space premise from such items.
To the extent permitted by law, you agree to protect, indemnify, defend, and hold harmless Heritage Bicycles, the owners, and their respective employees, and agents against all claims, losses, or damages to persons or property, governmental charges or fines, and costs (including reasonable attorney's fees), arising out of or connected with your function, except those claims arising out of the sole negligence or willful misconduct of the shop. You represent and warrant that your activities conducted at Heritage Bicycles and in connection with the function shall not infringe the patent, copyright, or trademark rights or violate rights of privacy or publicity of any third party.
Arrangements for delivery of packages should be made through
to be confirmed 10 days before your event. Any deliveries should include your group name and the date of your function.
9. FORCE MAJEURE:
Neither party shall be responsible for failure to perform this contract if circumstances beyond their control, including, but not limited to: acts of God, shortage of commodities or supplies to be furnished by the space/shop, governmental authority, or declared war in the United States make it illegal or impossible for the shop to hold the event. Patio rentals are a go, rain or shine, and no refunds will be issued. In extreme weather conditions, a rain-check can be issued at the sole discretion of Heritage Bicycles.
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