Earthfest London 2025 Exhibitor Application Form
For the forth consecutive year, we are excited to invite environmental organizations, sustainable businesses, and eco-conscious innovators to join us as exhibitors for EarthFest London 2025! This free, Family-friendly event celebrates the power of collective action in protecting our planet, with a focus on sustainability, conservation, and environmental education. Together we have the power to protect our planet.

Please complete this application if you'd like to have an outreach booth at EarthFest on Saturday April 26th from 11:00am to 4:00 pm at Citi Plaza or the Central Library in downtown London. 

Standardized Booth (Only 1 type)
  • 8’ X 8’
  • No electrical hookup
  • 1 Table and 2 chairs provided

We are offering a tiered registration fee based on business type to accommodate a variety of exhibitors and encourage broad participation. Please review the tiers below to determine your registration fee:

1. Non-Profit & Community Groups (Free) If you are an environmental non-profit organization, community group, or education initiative, we offer free booth space to help you connect with the public and promote your mission.

2. Sustainable Businesses ($35) For small businesses that promote sustainable products or services (such as local artisans, eco-friendly products, or green technology), we offer a $35 booth fee to support your participation

3. Earthfest Sponsors (Sponsorship) Individuals, businesses, or corporations looking to showcase your commitment to a greener future while gaining valuable exposure can secure a larger booth   by becoming a Sponsor. Silver Sponsors are given a double booth space, Gold and Platinum Sponsors are given 3+ booth spaces. Sponsorship   supports greater visibility and engagement with a larger audience, as well as alignment with environmentally-conscious consumers.

  • Setup Time - 9:00 am to 10:30 am
  • Event Duration - 11:00 am to 4:00 pm
  • Takedown - 4:00 pm to 5:00 pm
There will be live music, activities and food for sale. In the past, most exhibitors used the Citi Plaza parking garage and transported booth materials using the elevators or stairs. (We are not able to reimburse parking costs).  

Citi Plaza is accessible by public transit, and Earthfest London will be offering INDOOR bike valet service (enter CitiPlaza at Clarence/King). The most convenient parking garage is the Citi Plaza underground garage north of King Street, with one entrance on King Street between Clarence Street and Wellington Street, and one entrance on Wellington Street (but only if travelling south, between Dundas Street and King Street).

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Your Name *
Name of Organization
Email Address *
Phone number
Organization Website (if any)
Organization Social Media Handles (if any) 
Do you consent to being filmed, photographed, and recorded prior to the event for promotional purposes related to the event and future festivals, including but not limited to social media posts, websites, and other marketing materials created by EarthFest London.
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Is your group a LEN member, GEL member, B Corp or social enterprise? Please select all that apply
Are you a returning exhibitor?
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Please describe how your booth will educate festival attendees about environmental action, climate impact and/or sustainable lifestyle choices and how your product/service helps us to transition away from fossil fuel use and helps to protect/restore nature. Please share as many details as possible.
Do you plan to sell any products or services at Earthfest? 
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If you responded yes to the previous question, please list an approximate list of the items that you plan to sell.
By submitting this application, you agree to setting up during the setup time from 09:00 am to 10:30 am and take down from 4:00 pm to 5:00 pm.
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Required
By submitting this application, you agree to comply with any health guidelines required on April 26th 2025.  You agree to an exhibitor code of conduct in which all exhibitors and their volunteers are expected to act with integrity and respect towards all other exhibitors and participants. Harassment in any form is not tolerated nor are any disruptive actions that deter from the spirit of community in which we gather.
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You are required to provide single day event insurance prior to participation in Earthfest London 2025. The purpose of this insurance is to cover liability for your staff and yourself while at the event.  Upon confirmation of a booth at Earthfest London, we will ask you to provide an insurance certificate for $2 million that lists 2 additional insured:

Earthfest London
350 Queens Ave
London, ON N6A 1X6

Citi Plaza London Inc
355 Wellington Street
London, ON N6A 3N7

The insurance certificate should be emailed to earthfestlondon@gmail.com

Urban League of London (ULL) members can obtain a free single day event insurance certificate through them. If you are an official non-profit, a for-profit business or an educational institution then please ask your regular insurance provider to arrange this certificate (ensure they are able to provide $2M in coverage).

If you do not fit into any of these categories (community or student group) or are a small business that does not regularly obtain insurance (or your regular insurance provider does not offer $2M coverage) then select I need assistance in obtaining insurance.

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Required
Although final booth assignments will be subject to many factors it would be helpful if you select what zone best fits you or your organization  
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Thank you for your outreach booth application.

Our team will be reviewing outreach booth submissions to ensure they align with the event outcomes. We will be in touch to follow up to confirm your application details. Submission of this form is NOT a confirmation that you will get an outreach booth for the event. Our team will confirm with you via email if your application is approved.

Do you have any questions or comments for us?
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