We charge $13 per team in attendance for vendor space at all of our events. For example, an event that will have 100 teams in attendance, the vendor fee will be $1,300.00. This price is non-negotiable. Space is limited, so vendors will be approved on a first come, first served basis. Vendors who do not secure their space by paying their deposit may lose their space to another paying vendor.
Keep in mind that we have an exclusive partnership for the following items. No other vendors will be approved to sell any of these items.ALL ApparelShoesBackpacksFannypacksHair BowsHair AccessoriesPhotography/Pictures
Steps to become a Vendor:
1) APPLY: Fill out this form - Once the form is completed you will receive a "Varsity Louisville Vendor Approval" email letting you know if you are approved for the Varsity Louisville event locations you select. If you are not approved, you will receive an email to inform you of why. Please note; A) We do not book like-type products, and we will be limiting the number of like vendors for the same event, so you must fully list any product(s) you will be selling (any undisclosed products will not be allowed) B) if you choose to add additional events at a later date you will need to fill this form out again.
2) PAY DEPOSIT:Make a deposit for the approved Varsity Louisville event locations. Once you have received your "Varsity Louisville Vendor Approval" email, just follow the instructions for making payments. To secure your registration placement for an event you must make a 50% deposit per event location. Please note; A) Your placement for an event is not held without a deposit B) Deposits are non-refundable C) Acceptable forms of payments are credit cards (via scanned and emailed credit card authorization form) and business checks. No personal checks accepted. D) The deposit for each vendor is $200 per event to reserve your spot.
3) EVENT INFO:Our Varsity Louisville Event Director will reach out to all deposit-confirmed vendors about two weeks prior to the event. They will let you know set up times, parking instructions, etc., as well as facilitating needs like electric (which is provided at no additional charge) or WiFi (additional fees apply and must be secured through the venue directly). Please note vendors are guaranteed a space (one table provided) in a high traffic position with access to all attendees. If additional space or resources are available we will be happy to accommodate, at the discretion of the on site Event Director.
4) PAY BALANCE: Settle the balance for your space. A week prior to the event you will receive your "Varsity Louisville Vendor Balance Statement." Please note that this balance must be paid before you will be allowed to set up at the event. Payment options are credit card payment (via scanned and emailed credit card authorization form), money order (must be received in the Varsity Corporate office in Memphis, TN no less than one day prior to event set up), or business checks (can be given to event planner on site). No personal checks accepted.
If you have any questions, please contact Allie Feldhaus at email@example.com or 502-653-4949. We are excited and look forward to having you as a part of our season!