STEM Librarians Collaborative: 2025 Meeting
November 19-21, 2025
Proposal Deadline: Wednesday, July 16, 2025

Join us at the STEM Librarians Collaborative! We are currently accepting proposals for those interested in presenting at this virtual conference. The STEM Librarians Collaborative will offer a variety of session formats; all proposed sessions should be on topics related to STEM librarianship. We welcome submissions by those who work in or support these fields, including librarians, informationists, vendors, and publishers. Product pitches will not be considered for sessions at the STEM Librarians Collaborative.    

Session formats:

• Lightning talks (~5 minutes)

• Short Presentations (~15 minutes)

• Storytelling the Profession (~7-10 minutes) - Firsthand accounts of your experience as a STEM library professional, told without slides 

• I Have a Problem (10-15 minutes) - Come with a question, problem, or scenario related to STEM librarianship (not personnel problems) and ask attendees for their advice and experiential takeaways to solve it (see topic list for potential ideas)

• I Have a Solution (10-15 minutes) - Do you have a workplace “life hack”? A piece of software that does something perfectly? Come with your solution related to STEM librarianship followed by a discussion with conference participants about additional solutions (see topic list for potential ideas)

If you are interested in contributing to the STEM Librarians Collaborative, please submit a description of your proposed session (no more than 500 words, please) and your preferred format on this form!

Have a different or unique idea for a session format than the ones listed? Please, let us know by emailing  planning@stemlib.co with your ideas.

Meeting participants will have every opportunity to be fully engaged and both presenters and attendees will have equal opportunities to contribute to the conference. This means that we will do everything we can to make our conference accessible to all. If you have any accommodation needs with regard to your proposal, please let us know when you submit the proposal.

Topics of particular interest: 

• ADA Title II and STEM librarianship

• ADA Title II and vendors/publishers

• Active learning: the good and the bad

• Advocacy

• AI and Machine Learning and its role in libraries

• Balancing liaisonship and other duties

• Collection development & management - issues and trends

• Data recovery & preservation

• Evidence Synthesis

• Fostering welcoming spaces in STEM libraries

• How we support belonging in STEM

• Librarians as scholars - research highlights

• Mentoring

• Negative results

• Openness

• Privacy and Security

• Publishing

• Reorgs and discipline consolidation in STEM librarianship

• Research impact and metrics of success

• STEM subject topics

• Student engagement strategies for STEM

• Supporting international students

• Supporting professional identity development among STEM students

• Traditional library roles in a time of increasing interdisciplinary research

• United Nations Sustainable Development Goals

• Upskilling in times of upheaval 

• Virtual pedagogies

• What does STEM Librarianship in 2050 look like

… and other exciting STEM-related topics. We welcome proposals from a variety of topics and perspectives.

Deadline for submissions: 16 July 2025.

Notification of acceptance will occur the week of 10 September 2025.

If you want guidance on what we are looking for, please view this presentation. (https://www.youtube.com/watch?v=srup1Y51uSc)

You may also view our proposal evaluation rubric to see how submissions will be scored.

If you have any issues submitting your proposal, please email proposals@stemlib.co.