2025 Jones County Heritage Festival                    Vendor/Exhibitor Application
PLEASE THOROUGHLY REVIEW THE RULES BEFORE APPLYING:

Regular registration is now open for ALL vendor types.
What's your Vendor Type? Click here to find out!

WHEN: Friday, September 26th, 2025 | 7PM-10PM & Saturday, September 27th, 2025 | 9AM-3PM
WHERE: The Jones County Civic Center | 832 North Carolina Hwy 58 S, Trenton, NC, 28585

**All vendors will be open to sell at 9AM on Saturday. Outside Food vendors can setup on Friday.**

SET UP: 
  • (Outside Food Vendors Only) Friday's setup (September 26th) begins at 12PM and has to be completed by 5PM.
  • Saturday's setup (September 27th) is from 6:30AM - 8:30AM.
**All vendors/exhibitors should adhere to the heritage theme and will be expected to stay from the beginning of the festival until the end.**

Vendor applications submitted starting Friday, August 29th, 2025, will be subject to a late registration fee. Applications submitted on time but not paid by the closing date will also incur a late payment fee.

Please review the rules in the next section below.
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Rules
1.  All applications for vendors and exhibitors are due by Thursday, August 28th, 2025. For profit food vendors please see #10.

2. All fees should be paid by Thursday, August 28th, 2025.  All fees should be mailed or hand delivered to N.C. Cooperative Extension - Jones County Center (367 NC Highway 58 S, Unit A, Trenton, NC 28585). Checks should be made payable to "JCHF" or exact cash provided.

3.  Pricing: See the fee table below. An invoice will be sent to you upon acceptance of your application:

          Floater (NEW!): $15
          Educational exhibits: $25
          Heritage skills (eligible to sell demonstrated skill projects): FREE
          School clubs and youth activity vendors:  $20
          Political Campaigns:  $50
          Food vendors:  $45
          All other vendors: $40
          Electricity:  $20
          Late Payment Fee:  $10
          Late Registration Fee (NEW!):  $20 
  • Applications submitted on time but not paid by the closing date (Thursday, August 28th, 2025) will also incur a late payment fee.

  • All fees are non-refundable unless you've withdrawn your application before the closing date (Thurs. August 28th, 2025). Vendors who have paid and withdrawn their application by the application closing date, August 28th, 2025 will be eligible for a refund upon completion of festival. 

  • Vendors who pay and do not show will not receive a refund.

  • All registrations after the deadline (starting August 29th, 2025) are considered late and will need to include the Late Registration Fee. Vendors who register during the late registration period are not eligible for refunds.

4.  Vendor Spots:
  • Inside spaces will measure 10 feet by 10 feet. (1) six-foot table and (2) chairs provided. Personal tents, tables, chairs, etc can be used as long as they are confined to your space. Tape or any other adhesive that peels off paint cannot be used to hang posters or signs.  No tacks or nails are to be used to attach anything to the walls, tables or chairs.

  • Outside spaces will measure 15 feet by 15 feet. Tables and chairs will NOT be provided. Personal tents, tables, chairs, etc can be used as long as they are confined to your space. If electricity is needed outside you will need to bring a 75-foot extension cord to hook up to your equipment.

  • If you need more space put it in the 'special needs comment section' in the application. Please Note: If you need double the space you will be paying for both spots.

5.  Vendor Items:
  • IMPORTANT: Starting in 2025, we are allowing duplicate vendor items to be sold and exhibited at the festival in all vendor categories. However, the following brands (and those like it) legally can only have one representative per event - so they will be first-come first-served: Scentsy, Pampered Chef, Paparazzi Jewelry, LegalShield, LuLaRoe, ColorStreet, etc. 

  • You are expected to adhere to the items that you include in your initial application.  If you wish to add items, you need to contact the Jones County Heritage Festival to update your application. If you add items that are not approved you will be asked to cease from selling them.

  • Only service animals are permitted; no other animals allowed.

6.  The Jones County Heritage Festival reserves the right to refuse any vendor/exhibitor that does not, in their opinion, uphold the wholesome family atmosphere that supports Jones County’s rural agricultural heritage.

7.  All vehicles will need to be removed off site unless prior approval is given.  

8.  Vendors need to bring sufficient amounts of change for the day. No monetary change will be made available the day of the festival.

9.  Vendors/exhibitors who have animals will be expected to have hand washing stations and signs directing festival-goers to wash their hands after handling the animals.  

10.  Food vendors, other than nonprofits (churches, fire dept, lions club, rotary, 4-H , etc), will need a Temporary Food Establishment Application filled out and submitted to the Jones County Health Department, no later than September 11th, 2025 (15 days prior to the festival).  There is a $75 application fee to receive your permit.  Some items are exempt from the application, so it is imperative to stick to the foods entered on your application.

11.  All vendors selling edible food products are expected to engage in safe food handling practices including: wearing gloves, wearing hairnets, providing separate persons to take money, washing hands before handling food, and ensuring food is served at the correct temperature.

12.  All vendors/exhibitors are expected to thoroughly clean their space prior to vacating the premises.

13.  Vendors who have paid and withdrawn their application by the application closing date, August 28th, 2025 will be eligible for a refund upon completion of festival.  All other vendors who pay and do not show will not receive a refund.  

14.  Exhibitors and all selling vendors should complete the application below.  A confirmation email will be provided and acceptance email within 3 business days. 

15.  IMPORTANT: We will reach out to vendors who do have not paid by August 29th, 2025 with an updated invoice to include the late fee and to see if they still want to participate. If we do not hear back from the vendor within 48 hours - we will remove the vendor from our vendor list and if applicable offer the spot to someone on the waiting list.

Please call N.C. Cooperative Extension's Jones County Center at 252-448-9621, MON-THURS 8AM-5PM & FRI 8AM-12PM or email us at jcheritagefestival@jonescountync.gov with questions or concerns.
Do you agree to adhere to the rules of the Jones County Heritage Festival? *
If you choose to select 'I do not agree' your application will be denied.
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