Norco Horse Affair 2018
Food Vendor Application Contract
FOOD VENDOR INFORMATION LETTER
Dear Prospective Participant,

Thank you for your interest in the 2018 Norco Horse Affair. The Norco Horse Affair is a four day event held on:
Thursday, October 4th, Friday, October 5th, Saturday, October 6th and Sunday, October 7th 2018.

Vendor mandatory hours are:
10/5 – 9:00am to 6:00pm
10/6 – 9:00am to 6:00pm
10/7 – 9:00am to 5:00pm

You have the option of staying open during show hours:
10/4 6:00pm to 10:00pm
10/5 8:00am to 10:00pm
10/6 8:00am to 10:00pm
10/7 8:00am to 5:00pm.

Thrifty Horse proudly presents this second annual event in “Horsetown USA”. Over this four day event we will bring to
Norco the Horse Affair that will offer equine enthusiasts the opportunity for shopping, educational seminars, food, shows, entertainment, and there will be clinics involving everything from managing your ranch to filling the needs of the equine enthusiast. We are bringing back the breeds, equine nonprofits and equine clubs.

We are offering limited Vendor space in the Clark Arena and the open space surrounding both Ingalls Event Center Arenas.

VENDORS will need to have a completed application package returned with a non refundable, 50% deposit. To secure a spot, applications are taken on a first come first served basis. Incomplete Vendor applications will be returned. We DO NOT GIVE EXCLUSIVES, but will do our best to limit duplicates of Vendor items in order to promote a successful experience. Payment is required in full 30 days prior to the event.

Enclosed you will find the Vendor application/contract with terms and conditions, rules, regulations, and special
instructions. PLEASE READ THIS MATERIAL CAREFULLY AND SUBMIT YOUR COMPLETED APPLICATION ALONG WITH
PROOF OF LIABILITY INSURANCE NAMING CITY OF NORCO AS ADDITIONAL INSURED WITH AN ENDORSEMENT, THRIFTY HORSE (form CG…) AND YOUR DEPOSIT.

The identity of our VENDORS reflect on the events reputation, therefore: The Norco Horse Affair promoters reserve the
sole and exclusive right to accept or reject applications. Our goal is to provide our Vendors with a wholesome environment while promoting family fun atmosphere.

We look forward to seeing you there.

Sincerely,
Alecia Novy

Food Vendor Mandatory Hours: Friday, October 5th 9:00am to 6:00pm, Saturday, October 6th 9:00am to 6:00pm, and Sunday, October 7th 9:00am to 5:00pm. With the option of staying open during show hours.
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Booth Name *
Your answer
Contact Name *
Your answer
Address (Street Number/Name, City, Zip) *
Your answer
Phone *
Your answer
Fax? *
Your answer
Emergency Contact & Phone Number *
Your answer
Email Address *
Your answer
Type of Food & Drinks? *
Your answer
The following items must be acknowledged, please check each box. *
Yes
Complete product list attached.
California Sellers Permit with the Venue address listed as an add on. You may go to Ca State Board of Equalization to apply for a add on resale address at: https://services.cdtfa.ca.gov/ereg/index.boet
Certificate of Liability Insurance with Additional Endorsements on a separate page. Please see attached insurance requirements page.
No FIRES, booths must have a currently tagged 2-A: 10-B:C fire extinguisher.
All Vendors and workers must have a Norco Horse Affair vendor ID
No Drugs or Alcohol allowed. Violators will be removed.
Rules and Regulations – read and agreed to – Keep for your records
Booths must be open and staffed during mandatory vendor hours.
All vehicles must be removed no later than 30 minutes prior to opening.
TRASH: Vendors must provide their own trash disposal system and cannot use trash receptacles provided for Norco Horse Affair patrons.
A minimum of 50% deposit it required with completed application.
Absolutely NO DOGS allowed.
Community Event Temporary Food Operator’s Agreement Form is required to be completed
Food Vendor Mandatory Hours
Friday, October 5th 9:00am to 6:00pm
Saturday, October 6th 9:00am to 6:00pm
Sunday, October 7th 9:00am to 5:00pm
You have the option of staying open during show hours.
Vendor Fees (Please check all that apply) *
Required
Total Amount of Fees Submitted: *
Your answer
If Application is not accepted by the Norco Horse Affair, vender fees will be returned. No Refunds after application is approved. *
Required
Do you require 220V Power (anything larger than 20amp)? If so, please indicate here. *
Product Form
All Products to be sold from your booth must be listed.
Booth Name: *
Your answer
Contact & Email Address: *
Your answer
Items in Booth: *
Your answer
1. All items sold at the Norco Horse Affair must be appropriate for a family friendly event.
2. Under no circumstances at any time will the Norco Horse Affair permit selling any projectiles (potato or marshmallow guns, etc.),explosives, or laser pointers on city premises. No silly string, poppers, glitter, or any other products that require special cleanup may besold.
3. No food or beverages may be sold except by food vendors.
4. THE DECISION OF THE NORCO HORSE AFFAIR PROMOTERS IN ALL MATTERS, IS FINAL.
HOLD HARMLESS
All booth operators, owners, employees, workers shall indemnify, defend and hold harmless the City of Norco and Thrifty Horse et al., and any and all sponsors, their officers, employees, agents, volunteers from any and all loss, damage, or injury, to any person or property taking part in the Norco Horse Affair.
FAILURE TO COMPLY WITH RULES & REGULATIONS WILL RESULT IN REMOVAL FROM THE HORSE AFFAIR AND PENALTIES. Credit card to be kept on file in case of failure.
Norco Horse Affair 2018
Food Vender Application Contract – Rules & Regulations
Food Vender Application Contract Mandatory Hours & Other Information
Vendor Mandatory Hours: Friday, October 5th 9:00am to 6:00pm, Saturday, October 6th 9:00am to 6:00pm, and Sunday, October 7th 9:00am to 5:00pm. With the option of staying open during show hours.

Keep For Your Records Vendor Mandatory Hours

Failure to comply with Rules & Regulations will result in your removal from the Norco Horse Affair

Vendor packets will be distributed at check-in. Vendor will receive ID’s and one parking pass upon arrival. The ID’s and parking pass will be used for the duration of the event. Additional parking passes may be purchased. Vendors and their employees must wear badges at all times while on event grounds. If your check has been cashed, you have been accepted.

All vehicles must be removed from the vendor area and placed in vendor parking 60 minutes prior to the opening of the Norco Horse Affair.

Booth setup: Vendors may set up booths on Wednesday, October 3rd from 8:00am to 6:00pm, and Thursday, October 4th from 8:00am to 6:00pm. All vendors must be ready for a Fire and Health inspection by 4:00pm Thursday, October 4th. Retail vendors must have a “Skeleton” of booth (canopy, lights, electrical) ready by this time. No Exceptions. This is a Norco Horse Affair Rule that will be strictly enforced. It does not matter what time the Health or Fire Departments show up. Vendor will stay in assigned location unless otherwise directed to move. If vendor does move, vender will be removed immediately from the event grounds without a refund.

Booth Teardown: Must be complete by Monday, October 8th by 12:00pm. Grounds close Sunday at 10:00pm and open Monday at 8:00a.m.

Cleanup: Vendor agrees to maintain a clean and presentable booth. Vendor is responsible for the removal of ALL materials, litter, garbage including boxes, signs, and any other disposable garbage. Vendors may not dispose of any hazardous material, or burn any objects on city property.

Security is not provided for individuals. There will be security present around the clock throughout the event. The Norco Horse Affair is not responsible for loss of any kind. Vendor agrees to obtain any and all additional insurance deemed necessary to cover potential losses.

Vender is responsible for his or her own setup. The Norco Horse Affair supplies space and power only. Nothing may be placed in the aisle.

Vendor agrees to see that their booth is staffed, open, and ready to sell during vendor mandatory hours as stated above. Vendor may also stay open during all event hours if they choose to. Failure to stay open during vendor mandatory hours will result in a $100.00 penalty and immediate removal from the event grounds.

Vendor specifically agrees to abide by all applicable ordinances and statutes pertaining to vender during the event. This includes any and all laws, statues, and ordinances of the City of Norco, County of Riverside, and State of California, or any other governmental agency pertinent to the Vendor’s products and participation in the Norco Horse Affair including but not limited to those affecting health, fire safety, and sales tax regulations.

All booths must have a visibly displayed, readable sign using 2” letters with name, address, and phone number of the booth owner and the vendor’s return policy must be displayed.

Hours of operation: All vendors must stop sales not later than 15 minutes before closing time each night. Security will conduct a “sweep” to remove all persons from the event center grounds at midnight each night. Absolutely no tailgating parties are allowed before, during or after Norco Horse Affair Hours in or around the vendor booths. Merchandise cannot be moved through the event grounds until the Norco Horse Affair is closed each day.

Power will be supplied. Vendors must supply their own extension cords, adapters, and/or quiet generators if needed. Ice is available for sale for all vendors. Adapters for power are available for rent on a first come first serve bases for $25.00/event.

Directions to George Ingalls Equestrian Center: From the 15 freeway, exit 6th Street and proceed east. Continue going east approximately three miles. George Ingalls Equestrian Center is at the end of 6th Street on the right.

Norco Horse Affair
960 Sixth St. #101A-151
Norco, CA 92860

Norco Horse Affair Insurance Requirements
All Presenters, Vendors, Food, Retail, Exhibitors, Clients, Entertainers, Clients, Clinicians, and all other Participants Must provide General Liability Insurance with an Additional Endorsement as follows:

General Liability Insurance with a minimum of 1 Million Dollar General Liability with a 2 Million Dollar Aggregate, and 1 Million Dollar Product Liability if you have a product.

The Certificate Holder must list the City of Norco and Thrifty Horse on separate insurance certificates.

Additional Endorsements are required on a separate page and must accompany the Certificates of Liability Insurance for the City of Norco and Thrifty Horse as follows:

City of Norco, and their respective Directors, Officers, elected officials, employees, agents, volunteers, City Council Members along with the venue address and City of Norco Address:

Venue: George Ingalls Equestrian Event Center
Address: 3737 Crestview Drive, Norco, CA 92860
City of Norco: 2870 Clark Avenue, Norco, CA 92860
Thrifty Horse (Address: 960 East Sixth Street, Suite 103B, Norco, CA 92860)

Please forward this information to your insurance company and email the Certificates of Liability along with the additional insured endorsements on a separate page or if you have Blanket Coverage send the policy to: norcohorseaffair@gmail.com Attention: Carla Calhoun. If you cannot meet the above insurance requirements, you must purchase insurance through the Norco Horse Affair. Note: If you choose to purchase insurance through the Norco Horse Affair, your application must be approved by our insurance carrier to make sure your services and/or products meet the insurance carrier’s guidelines. Insurance must be provided, there are no exceptions.

Please call if you need any assistance: 951-703-5300 or 951-280-0294.

Norco Horse Affair
960 Sixth St. #101A-151
Norco, CA 92860

All Vendors must complete Credit Card/Debit Card/Check information below. A $100.00 Early Departure Fee will be charged to you if you leave before vendor mandatory hours are completed. *
Required
Method of Payment *
Card Holder: *
Your answer
Expiration Date: *
Your answer
CVV: *
Your answer
Billing Address (Street Number/Name, City, State, Zip): *
Your answer
Electronic Signature (by typing in my name, I am authorizing my signature): *
Your answer
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