Multicultural Student Center Reservation Form
Please fill out the form below to request a room reservation. You will be contacted within three business days by the Multicultural Student Center to complete your reservation, if possible. Your reservation is not complete until you receive confirmation from the Operation intern that your event was successfully scheduled. Event request forms are processed in order of submission.

Reservation Information: Both the lounge and conference room are open for events/meetings from Monday through Friday 6PM - 11PM with set up as early as 5PM, and 9AM - 11PM on weekends. Events that are earlier or later than the open reservation time will need to be cleared by professional staff. Operations interns are available to help set up until 8PM on Weekdays; operations interns are not available for weekend events, so please plan accordingly. Please do not move or remove any furniture unless cleared with operations interns upon confirmation.

Availability: Please allow more than 3 business days lead time for requesting an event. You will be contacted by an Operations Intern within two business days to confirm your request. Please check the MSC Lounge calendar (tinyurl.com/MSCLounge) and Conference Room calendar (tinyurl.com/MSCConference) to make sure the space(s) are available. For any emergency last minute requests (those with fewer than 3 days until the event), e-mail MSCatUVA@gmail.com. There is no guarantee we will get to your request in a timely manner.

Eligibility: CIOs, Special Status Agencies, and other student groups have priority for space reservations. Offices and departments can also use the space if a student group has not yet requested it. All groups must be in good standing and must follow all rules for use of the space; those in violation of rules will be notified and may have restricted reservation capability. Please access the rules of the space on this link: http://tinyurl.com/MSCRules


Name of Requester:
Your answer
Organization:
Your answer
Requester Email:
Your answer
Contact Phone Number
Your answer
Name of Program/Event:
Your answer
Anticpated Date of Program/Event
MM/DD/YYYY - if you have any alternate dates, please include them, separated by a comma.
Your answer
Start Time
Event start time - not set up time (you will have 30 minutes prior to start time to be able to start setting up)
Your answer
End Time
Your answer
Recurrence
Will this be a recurring event? If so, please include how often, and the start and end dates. Please be sure to check the reservation calendar to ensure that the requested space is available.
Your answer
Preferred location within the Center:
What level of privacy do you require for the event?
Anticipated Attendence:
Attendance over 49 people is not permitted in the space.
Description of the Event:
Your answer
Type of Event
Furniture Setup:
Instructions for Set Up
Share chair set up and quantity, table set up and quantity, etc.
Your answer
Equipment Needed:
Will you have food?
Who is your caterer?
Please share who your caterer is and any changes in schedule due to set up/clean up.
Your answer
Special Notes:
Please share any extra needs you have:
Your answer
By clicking 'Yes', you comply with all rules of the space as shared in following document: http://tinyurl.com/MSCRules
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