Autumn Fest Vendor Application
Please fill this form out if you would like to be a vendor in our 2023 Autumn Fest
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Contact Name & Business Name:
Business Website:
Business Address:
Email:
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What are you selling:
What booth size do you need?
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Vendor Information & Agreements: 

Please read the following information carefully and acknowledge agreement at end of form.

Rising Sun Vineyard Autumn Fest:  The festival is an opportunity for local and surrounding city vendors and crafters to sell and display their unique hand-crafted and creative merchandise.  The 2023 event will be held on Saturday, November 18th. Shopping hours will be 10am - 6 pm.  This event is hosted by Rising Sun Vineyard.  We do not charge admission fees. This is our 4th annual Autumn Fest and our average attendance is approx 300+ guests and growing.

Booth Information:  The Autumn Fest ranges in show size based on applications.  Our average show size is approx 30+ vendors. Booth Spaces offered are Indoor or Outdoor, 8x10' or 16x10'.   

Booths are encouraged to sell arts, crafts, handcrafted and unique items.

Vendor set up will be Saturday, November 18th from 8am-9:45am. Vendors must depart the facility at 6pm. Vendors will be required to check-in with the coordinator in the vineyard tasting room upon arrival. Booth vendors must be set up by 9:45am.  Vendors must stay within the perimeters of the assigned booth and arrange the booth in such a way as to avoid interference with other booth spaces.  Booth take down will begin at 5:00pm at the close of the show.  Early take down is not allowed unless granted permission by Rising Sun Vineyard staff.

You may not give, sell, or lend your booth space to someone else.  We do allow vendors to share booth space if both vendors complete the application form. 

Your booth must be kept presentable and neat at all times.  All stock, boxes and personal items should be kept out of sight.  All tables must be covered. 

Registration Information:   Registration is open on September 8th, 2023.  In order to maintain a variety of vendors, Event Coordinators reserve the right to accept or deny applications based on show needs.  Please know that various categories of merchandise will be limited to ensure a quality and well-balanced show. 

Booth applications will be accepted and reviewed on a first come, first serve basis.  Vendors will be informed of acceptance/denial.  Do not assume that submission of application guarantees you a space in the Autumn Fest.  Approved vendors will receive email confirmation including payment invoice.

Please be patient after submitting an application; response time for approved or denied applications may take up to 1 week.

Changes or additions in items to be sold from original approved booth application must be submitted to Event Coordinator for approval.  Changes or additions may be denied based on other approved vendor applications to continue variety of show. 

Approved Booth applications will be contacted for payment.  Booths will not be held or reserved without payment.  Payment methods will be online via our secure Squarespace system.

Refunds are only offered if event is cancelled.

Parking/Loading Area:  Close to the event we will send a detailed map of loading and unloading locations.  Once unloading is complete ALL vehicles must be moved into the designated vendor parking area.

Other Helpful Information:

Rising Sun Vineyard does not have an ATM onsite and the tasting room cannot provide any assistance for cash transactions/exchanges. Please plan accordingly or visit the local banks nearby for monetary assistance.

Marketing efforts include social media, email, and fliers, and other various media outlets.

Event Website:  https://rising-sun-vineyard.com/autumn-fest-at-rising-sun-vineyard/

Safety:  We encourage all vendors to be safe and encourage a positive and family friendly attitude.  We ask that vendors report any issues to the Rising Sun Vineyard coordinators.

Wifi is unfortunately not available.

Rising Sun Vineyard is not responsible for any lost, damaged or stolen property.

Sales tax must be collected and reported to the Comptroller’s office; this is required by state law and is your responsibly.  For information on obtaining a Texas sales tax permit, please contact the Comptroller’s office in your community or call (512)463-4600 in Austin.  We are not qualified to counsel you on tax information.

Rising Sun Vineyard:

Address:  233 Edmonson Ranch Rd., McDade, Texas 78659
Tasting Room:  512-579-7506
Website:  www.risingsunvineyard.com

Event Coordinator Information:

Amy Bissonett; Event Coordinator:  512-575-4992
festival@risingsunvineyard.com

Vendor Information & Agreement Acknowledgement
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PARTICIPANT WAIVER:  I waive all liability of personal harm arising out of my participation in the Rising Sun Vineyard Autumn Fest and accept responsibility for it.

Please print your name and date in the box below for confirmation of waiver
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