REGISTRATION FORM 2018
The Wikimedia Conference 2018 (WMCON18) is the annual meeting of all Wikimedia organizations (Wikimedia chapters, thematic organizations, user groups and the Wikimedia Foundation), as well as other committees to discuss the future of the Wikimedia movement in terms of collaboration, structures and organizational development.

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CORE-CONFERENCE

Herewith we invite you to register for the Wikimedia Conference 2018, taking place in Berlin from Friday, April 20, 2018, through Sunday, April 22, 2018. This conference is hosted and organized by Wikimedia Deutschland (WMDE) in cooperation with the Wikimedia Foundation (WMF).

The core conference will have three different program tracks. The first track deals with the second phase of the Wikimedia Movement Strategy process that begins in November 2017, and the Wikimedia Conference will be one of the opportunities to discuss it and develop outcomes. The second program track will focus on building Partnerships for the Wikimedia organizations and groups. The third track will be on Capacity Building & Learning, based on the wishes, needs and experiences of the participants expressed in this registration form. Further information can be found on meta: https://meta.wikimedia.org/wiki/Wikimedia_Conference_2018

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PRE-CONFERENCE LEARNING DAYS

Information in brief:

In addition to the core-conference, the Wikimedia Foundation organizes pre-conference Learning Days on Wednesday and Thursday, April 18+19, 2018.

There will be two different tracks:
* ’Traditional Learning Days’ on program design and community engagement
* ‘Leadership Development’ for programs and community building

Information in full:

During the days before the Wikimedia Conference, as in the last four years, there will be a smaller programs and communities learning pre-conference.

Seating will be limited for the pre-conference days, and there is only limited financial support for participants needing it to arrive a day or two earlier for those sessions. Participants will be selected based on best fit to one of the two tracks:

1. Traditional Learning Days track
Our Traditional Learning Days track (Participatory workshop sessions on program design, evaluation, resources, learning & community engagement for people working to implement programmatic and community engagement activities in their home communities.)

2. Leadership Development track
A Leadership Development track (Workshops and discussion groups focused on developing leadership for programs and community building through train-the-trainer and other skills development approaches in their home communities.)

To qualify for participation in the Learning Days tracks all participants must be endorsed to participate by their affiliate group and demonstrate evidence of at least 3 of the following:
* They want to teach back home what they learned.
* They have implemented one or more programmatic activities in the last 12 months or they plan to implement one or more programmatic activities in the next 12 months.
* They have engaged, or plan to engage, in learning and evaluation practices in order to learn about their program outcomes.
* They are interested in teaching about community programs and/or engagement activities at Learning Days.
* They have taught or presented in a Learning Days event in the past.
* They have demonstrated application of something they learned at a past Learning Days event.
* They are working to develop and/or lead skills training workshops for leadership development in their home community (e.g. developing skills for community engagement, community health, program design and evaluation).

Restrictions:

No more than one participant per affiliate group can participate. Excepted from this rule are relevant teaching partners from the host affiliate and/or people associated with an affiliate group but acting as representative of a committee or other movement body.

For further information on the pre-conference Learning Days please visit https://meta.wikimedia.org/wiki/Learning_and_Evaluation/News/Learning_Days_for_Wikimedia_Conference_2018

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BOARDS TRAINING WORKSHOP

As in 2016 and 2017, the volunteers Frans Grijzenhout (chair of Wikimedia Nederland) and Tim-Moritz Hector (chair of Wikimedia Deutschland) will organize again a training/workshop for recently elected Board Members during the pre-conference of the Wikimedia Conference (April 18+19, 2018). The training is supported and organized by Wikimedia Deutschland and the Wikimedia Affiliations Committee (AffCom). You can find more information about the Boards Training Workshop on Meta: https://meta.wikimedia.org/wiki/Wikimedia_Conference_2018/Pre-Conference_Boards_Training

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REGISTRATION DEADLINE

The registration deadline is Monday at midnight CET, January 15, 2018. Please note that no registrations will be accepted after this deadline. Please use this form to register. It takes up to 40 minutes to complete, depending on your need for visa or travel booking.

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PARTICIPANT GROUPS

There are four participants groups. The organization or committee you represent as well your need for funding, determines which participant group you belong to and your travel and accommodation process.

[Group 1]: Representatives of Chapters, Thematic Organizations and User Groups with a full process annual plan grant (APG via FDC process) and Allied Organizations. Participants from this group have to arrange and pay for their travel/accommodation by themselves.

[Group 2]: Representatives of Chapters, Thematic Organizations and User Groups which do not receive funding via an annual plan grant (APG via FDC process). This group includes organizations who receive funding through Simple Annual Plan Grants (Simple APG). We also included individual community members who come from underrepresented communities and who have demonstrated project or community leadership. WMDE will do the travel arrangement and hotel booking based on the information provided in the registration form.

[Group 3]: Representatives of the committees WMF Board of Trustees, FDC, AffCom or WMF staff. Travel and accommodation for this group will be organized by the WMF travel department.

[Group 4]: Additional participants invited by the Program and Engagement Coordinator to complement the conference program. Travel and accommodation for this group will be organized by WMDE.

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ELIGIBILITY FOR AFFILIATIONS

Before registering, please check whether your affiliate is eligible to participate at the conference and to which group you belong to: https://meta.wikimedia.org/wiki/Wikimedia_Conference_2018/Eligibility_Criteria

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BUDDY PROJECT

Based on our positive experience from 2017, there will again be a chance to directly connect newcomers and experienced participants, so everyone can make the most of their experience and take as many impressions, contacts, ideas and inspirations home with them as possible. Further information may be found on Meta: https://meta.wikimedia.org/wiki/Wikimedia_Conference_2018/Buddy_Project

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IMPORTANT INFORMATION FOR VISA APPLICANTS

Please note that the visa approval process can be long and time consuming (it can take up to 4 months!). We recommend that you register and start with the visa application process as early as possible. Depending on your country of origin, you need to get an appointment at the German embassy or consulate. It is advisable to get one as soon as possible. Once registered, WMDE will send you all the necessary documents. If you belong to group 3, the WMF travel department will send you a travel plan. We recommend you to check Meta for further visa related information: https://meta.wikimedia.org/wiki/Wikimedia_Conference_2018/Visa_Process_and_Assistance

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CONTENT OF REGISTRATION FORM

In this registration form you will be asked to fill in the following information:

* Questions on conference program (you can look them up in advance on https://meta.wikimedia.org/wiki/Wikimedia_Conference_2018/Program_Design_Process#Prepare_for_the_registration)

* Questions on the pre-conference Learning Days

* Questions on the Boards Training Workshop

* Conference attendance information

* Personal information

* Accommodation information

* Travel information

* Visa information

* Passport information (only for participants who get travel booked by WMDE or WMF and/or are in need of a visa)

* Protection of privacy

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