2019-20 ST. CHARLES VOLUNTEER FORM
The goal is to “capture” volunteer information once, disseminate it to committees, and then committees contact you directly as events unfold throughout the year. Dates have been included wherever possible, so as you sign up for activities,
please jot notes on your calendar NOW to jog your memory later.
These listed volunteer opportunities are open to parents, grandparents, parishioners, senior citizens and friends of St Charles. Extended volunteer time with individual students may require volunteers to agree to a criminal history background check per Diocesan Policy. Paper copies of this packet are available in the school office.
First Name of Volunteer
Last Name of Volunteer
Phone #2 (optional)
List only 1 name or type None. This student will be used for communicating to parent via school, if necessary.
Child's Grade--Room #
PreK AM Mrs. Hoersten
PreK PM Mrs. Dickerson
PreK-53 All-Day Mrs. Weidner
K-51 Mrs. Win
K-52 Mrs. Conroy
K-54 Mrs. Tippman
1-22 Mrs. Sturm
1- 24 Mrs. Richardson
1-26 Mrs. Ensley
2-23 Mrs. Frazier
2-25 Mr. Hoy
2-27 Ms. Heiny
3-9 Mrs. Wilson
3-10 Mrs. Chaney
3-11 Mrs. Thomas
4-12 Mrs. Wagley
4-13 Mrs. Sordelet
4-14 Mrs. Till
5-15 Mrs. Reeves
5-16 Mrs. Coleman
5-17 Mrs. Baron
6-18 Mr. Bullerman
6-19 Mrs. Silkworth
6-20 Mrs. Bullerman
7-4 Mr. McClead
7-5 Mr. Williams
7-6 Mrs. Olson
8-3 Mrs. Kovacs
8-7 Mr. Heimann
8-8 Mrs. Richter
Choose Volunteer Opportunities Below--Click SUBMIT At Bottom When Done
You may volunteer for as many areas as you would like. Once you have chosen all the areas that you want to volunteer, scroll to the very bottom of the list and select SUBMIT. You will then receive an email detailing your selections.
MAGAZINE/YANKEE CANDLE SALES
Magazine/Yankee Candle Chair Volunteer
Volunteer to Chair or Co-Chair Event
Magazine/Yankee Candle Turn In Dates Volunteer
4-5 persons needed each morning. Order envelopes checked for accuracy, record information on class envelopes, prepare bank deposits. Please bring a calculator! Children who can occupy themselves are welcome – demanding toddlers are not a good idea.
Tuesday 8/27/19 - 8:00 am - 11:00 am
Wednesday 9/4/19 - 8:00 am - 12:00 pm
Magazine/Yankee Candle Prizes Volunteer
4 people needed. One volunteer for 2 grades (6 classrooms) assist students to chose prize from prize chart and collect the information for ordering of correct prizes. Follow-up distribution of prizes when they are delivered to school.
Wednesday 9/11/19 – 8 - 8:30 am
Yankee Candle Delivery/Distribution Volunteer
4-8 people needed. One volunteer for 3-6 classrooms to sort delivered candles by room/student and assist with distribution to students/parents.
Date approx. 2 weeks after order submitted: (tentative Wed.9/25/19) Time: Afternoon approx. 3 hours
Monday 9/16/2019. Volunteer to help keep students organized/quiet. Grades PreK-8th. Make-ups Monday 10/21/2019 from 8 - 10 am. Beth Miller 241-4555 cell.
School Pictures Volunteer
Mon. 9/16/19 from 8 am - Noon
Make-ups Mon. 10/21/19 from 8 am - 10 am
8-10 am Fridays. If there is no school on Friday, stapling is done Thursday.
Kari Smith home 485-5287 cell 223-4547 or email
Newsletter Stapling One-Month Rotation
Choose all available months
Newsletter Stapling Special Requests
List me as a backup person
Contact me in January for my schedule
Newsletter Stapling friends with whom you prefer to work
ANNUAL STUDENT HEALTH SCREENINGS
Volunteers are needed to help with vision and hearing screenings. Nurses are needed for the screenings. Non-medical volunteers are needed to keep students quiet and send them through screening stations in a timely manner. Your help is needed and greatly appreciated. **Many Volunteers Are Needed. This event is early in the school year, so volunteers are needed to sign up in August for these screenings.** Christa Thrower, School Nurse
Student Health Screenings Volunteer
Tuesday, Oct. 8 (1/2 day)
Wednesday, Oct. 9 (1/2 day)
I am an RN
**4 volunteers are needed DAILY to adequately serve lunch** 10:40 am -noon
Most communication is done through email. Even if you only volunteer 1 day a year or just occasionally, please sign up by checking the box below. Every month I will email a link so you can pick the days you want to work.
Stephanie Keefer 260-415-7200
Parents with preschoolers are welcome to volunteer.
Great volunteer opportunity for parents, grandparents or any relative.
Free lunch on the day you volunteer.
Flexible schedule. You pick the days you want to volunteer.
You can see your child at lunchtime and make sure they are eating their veggies.
Free, virtually invisible, disposable hairnet provided.
Socialize with other parents.
Contact me via email to schedule days
Thursday 8/29/19 Sydney Wilder 260-413-9585
DATE CHANGE! NEW DATE IS WEDNESDAY, AUGUST 28 (as of 8/13/19)
Plant Show Volunteer
Help at cafeteria and office doors 7:30-8:00 am (8/29/19)
Help set up from 8:00-9:30 am (8/29/19)
Award ribbons/record placements 9:30-11 am (8/29/19)
Bag and deliver plants to students in grades K-4 (Spring 2020, 9-11 am)
Please contact Sydney Wilder 260-413-9585 or
for more information or to get registered ahead of time with Girl Scouts of America.
Girl Scouts Volunteer
Volunteer to help Kindergarten and 1st grade Daisies (1st & 3rd Tuesday of each month from 3-4 pm)
Volunteer to help 2nd and 3rd grade Brownies (last Monday of each month from 3-5 pm)
GRANDPARENTS' / SPECIAL PERSONS' DAY RECEPTION
Monday 11/25/19 from 8-10:45 am
Jennifer Hogan 260-255-1118
and Jen Prado 260-416-7411
Grandparents'/Special Persons' Day Volunteer
Serve/clean up coffee and donuts 8-11 am (11/25/19)
Monday 11/25/19 from 9-10 am. Help with sales during Grandparents’/Special Persons’ Day Reception
Mandy Thurber 260-492-7983
Spirit Shop Volunteer
Cash Sales 11/25/19 9-10 am.
Tuesday, 1/21/2020. Distribute packets, photocopy birth certificates, check forms, and collect fees.
Danielle Meyer 485-8919 cell 602-8144 or Email
Kindergarten Registration Volunteer
Jan. 21, 2020 Hession Center 1-2:30 pm
Jan. 21, 2020 Art Room 6 - 7:00 pm
Saturday, 2/1/2020. A fun night to get together as a school and parish: food, drinks, casino, live/silent auction. This event at St Charles needs MANY volunteers to successfully raise money for the school while providing an entertaining, adult night out.
Kari Smith home 485-5287 cell 223-4547 or email
Borromeo Bash Volunteer
Serve on planning committee or sub-committee (Aug-Feb, meetings 1-2 times per month)
Provide event sponsorship or donate auction item
Volunteer to set up (Friday 1/31/20 or Saturday 2/1/20)
Volunteer during event Saturday 2/1/20 (check-in, check-out, etc)
Volunteer to tear down/clean up (Sunday 2/2/20)
Traditionally, 7th grade parents help with the reception following graduation. 8th grade graduation tentatively Tuesday 5/26/2020 at 7 pm.
Graduation Reception Volunteer
Coordinate reception with assistant principal--7th grade parent (5/26/2020)
Serve and clean up following the reception--7th grade parent (5/26/2020)
FIRST COMMUNION LUNCH
Monday, 5/4/2020. Traditionally 3rd grade parents coordinate this event; 2nd grade parents set up/serve/clean up on the day of the event. This lunch is sponsored by 2nd grade parent donations (price to be determined later). First Communion Lunch is separate from the Religious Education Office/Sacrament Preparation and school.
First Communion Lunch Volunteer
Coordinate event - 3rd grade parents
Help set up 9:30-11:30 am - 2nd grade parents (5/4/2020)
Help serve/clean up 11:30 am-1:30 pm - 2nd grade parents (5/4/2020)
Donate bulk food and/or supplies
NEW STUDENTS CLUB
This group/club for new students is under the direction of the school social worker. Groups meet during the 1st quarter for 30 minutes each week. Mrs. Sarah Robinson, Social Worker 969-4036
New Students Club Volunteer
Help direct activities and for party at end of Sept or early Oct
LEGO ROBOTICS TEAM
Coaches Mr. Jared Hoy and Mr. Keith Heimann lead students in 5th-8th grade who are interested in building robots for competition in First Lego League. Topics addressed include: engineering, problem solving, computer programming, and teamwork. One local competition is held in late fall with the possibility of advancing to state competition and beyond. We are always looking for possible grants and corporate sponsorship for our teams.
Lego Robotics Volunteer
My employer sponsors First Lego League (FLL)
Volunteer to be mentor (engineers, programmers, etc.)
Each fall, the school holds a book fair during parent/teacher conferences. This is a fundraiser for the library as well as a great opportunity for families to purchase new books. This fair lasts a total of three days October 23-25 (during and after school hours are needed). Please check the box below if you are interested in helping. There will be a sign-up email sent to you in early October. Coordinated by: Mrs. Knox, Librarian 260-969-4041
Book Fair Volunteer
Contact me in October with dates and times
Monday & Tuesday of the last full week of school in May 2020.
Coordinated by: Mrs. Knox, Librarian 260-969-4041
Library Cleaning Volunteer
USED UNIFORM SALE
Tentatively Thursday, 5/28/2020, 2:30-5:30 pm
and Kate Sweigert
Used Uniform Sale Volunteer
Cash sales (2:30-5:30 pm) on or about the last day of school
Thursday 1/23/2020. All students in grades 4 and 7 prepare science projects each year, so this is a huge/fun event. Many judges are needed (background in math/health/science/engineering fields). Lunch is provided for the judges.
Mrs. Rita Sordelet, Mrs. Jennifer Coleman, Mrs. Silkworth (teachers)
Science Fair Volunteer
Judge (all grades) 1/23/2020 from 8:15 am- 2:30 pm
HONORS’ ACADEMIC BREAKFAST RECEPTIONS
Wednesday 4/15/2020 for 5th/6th grade reception. Thursday 4/16/2020 for 7th/8th grade reception. Emily Walden (parent), 492-7851 home, 341-2981 cell,
Honors' Breakfast Volunteer
Set up (6:15 am) and serve (7 am) 4/15/20 for 5th/6th reception
Clean up 4/15/20 for 5th/6th reception (8 am)
Set up (6:15 am) and serve (7 am) 4/16/20 for 7th/8th reception
Clean up 4/16/20 for 7th/8th reception (8 am)
SCRIP (Substitute Currency Reaps in Profits) is a YEAR ROUND parish fundraiser in which the program purchases gift certificates from local and national companies at a discounted value and then re-sells them at face value, thereby generating a profit. That profit is shared 50% to the parish and 50% SCRIP credit to you. Please check as many areas in which you are interested in helping. Peggy Lehn, Madonna Ryan (staff members) 969-4027
** THIS IS A 12-MONTH COMMITMENT ** Schedule runs October 2019 through September 2020.
Mondays – Deliver orders to the classrooms 2:30 - 3 pm (once a month)
Fridays – Deliver orders to the classrooms 2:30 - 3 pm (once a month)
Tuesdays/Wednesdays – Drivers to pick up gift certificates from local merchants (weekly)
Thursdays -- Help count new inventory 8-10 am (weekly)
Fridays – Help at Cash Sales (1.5 hrs. approx. every 4 weeks)
Saturdays – Help at Cash Sales after 5 pm Mass (1/2 hr. approx. every 4 weeks)
Sundays – Help with Cash Sales 9:45 - 11:15 am (1.5 hrs. approx. every 4 weeks)
SCRIP Sub List
Be on sub list for any of the above jobs. Specify job & day:
This committee consists of parents who like to do something extra for our very special, hard-working staff. Specific dates need to be confirmed in advance for all events with Mr. Sordelet, Principal. Volunteer for as many Teacher Appreciation events as you like.
Sept. Appreciation Volunteer
Teacher/Staff Dessert/Snack -- Jen Eisaman 260-414-0058
Oct. Appreciation Volunteer
Teacher Conference Dinner -- 10/24/2019 Jenny Steigmeyer 471-3433, Emily Walden 492-7851 (
Dec. Appreciation Volunteer
Staff Christmas Breakfast 12/xx/2019 TBD (approx. 6:45 am) Stephanie Keefer 260-415-7200
Volunteer to co-chair
Jan. Appreciation Volunteer
Teacher/Staff Luncheon (Catholic Schools Week 1/29/2020) (approx. 10:45 am) -- Judy Smith 260-579-1303 cell (
Volunteer to co-chair
Mar. Appreciation Volunteer
Mardi Gras Party Luncheon on Fat Tuesday 2/25/2020 approx. 10:45 am. Melissa Thompson 740-2108 cell
May Appreciation Volunteer
End of Year Luncheon (on or about the Last Day of School) -- Jennifer Tippmann 317-910-2413 (
Aug. Appreciation Volunteer
Back to school luncheon August 2020 -- Camy Rodenbeck 760-8339 (cell)
Volunteer to co-chair
The Enrichment Program provides academic opportunities for students demonstrating high ability in the area of mathematics or language arts. Mrs. Martha Berghoff, teacher/coordinator
Book Club Volunteer
The BOOK CLUB program is in need of facilitators. Each group of a dozen students meets weekly from October to May to read and discuss literature with an adult leader. Materials and training are provided. Select preferred grade level:
Book Club Comments:
Math Superstars Volunteer
The MATH SUPERSTARS program needs leaders! Each week from October to May, a leader teaches a 30-minute lesson to a dozen students. Then, the children do similar problems at home. Leaders keep track of correct answers and award prizes for points. Materials and training are provided. Select preferred grade level:
Math Superstars Comments:
Junior High Math Tutor
JUNIOR HIGH MATH TUTORS are needed. Volunteers work with a small group (2-6) of mathematically gifted 6th, 7th or 8th graders in algebra and/or geometry. The time slot will be arranged between the volunteer and the math teacher. Interested in more information? Please check below.
Volunteer as a Junior High Math Tutor
Junior High Math Comments:
RESOURCE DEPARTMENT TUTOR
Can you commit to a regularly scheduled time, such as a 2-3 hour block per week, to work with our youngest students that may be struggling academically? Training and materials will be provided.
Mrs. Amy O’Boyle, coordinator
Resource Dept Tutor
Volunteer as a tutor
Resource Tutor Comments:
FINE ARTS BOOSTERS
The Fine Arts Boosters support all fine art related school activities. Through the craft fair and General Mills Box Tops collection, they are able to fund:
1. Assisting art, music, band, choir, chimes and orchestra teachers/directors
2. Fund student participation in the F.A.M.E festival
3. Providing enrichment programs during school year (marionettes, plays, music)
Contact Mr. Kevin Hoersten at the school office 484-3392 or
. Children of all officers have graduated, so there is a great need to form a new board. The chairpersons of our two fundraisers need someone(s) to ‘shadow’ them this year so as to learn what is needed for the future.
Fine Arts Committee
Meets monthly, day TBD, in Aug., Sept., Oct., Jan., Feb., Mar., and Apr.
Serve on Fine Arts Committee (all parents are eligible, all students study art and music in school)
Serve on Fine Arts Committee (serve as an officer, liaison, find performers, help with activities, etc.)
Box Top Collection
Meets once per week during contests, usually for 4 consecutive weeks in Feb. and Oct. Christina Wulpi
& Theresa Cornewell
Help with box top counting/bundling.
Craft Fair Volunteer
Saturday 11/2/2019. Danielle Meyer 485-8919
Set up on Friday after school (11/1/19)
Serve donuts and cut pies Saturday 8 - 10 am (11/2/19)
Serve lunch Saturday 10 am –12 pm (11/2/19)
Serve lunch Saturday 12 –2 pm (11/2/19)
Clean up Saturday 3 -5 pm (11/2/19)
Spring Concert Volunteer
Serve/clean up refreshments after concert 8:15-9 pm (5/7/2020)
ATHLETIC DEPARTMENT VOLUNTEER OPPORTUNITIES
Athletic Concession Stands Volunteer
Check all seasons that apply:
Help coordinate or co-coordinate
Volunteer for inventory/purchasing
Athletic Department Sports Pep Rally
Celebrate the start of Fall, Winter and Spring Sports Seasons. Select which pep rally that you would like to help.
Fall (Football, Volleyball, Cross Country and Cheerleading)
Winter (Girls Basketball, Boys Basketball and Cheerleading)
Spring (Boys Soccer, Girls Soccer, Softball and Track)
Athletic Pancake Breakfast with Santa
Sunday 12/8/2019. All proceeds go to Athletic Association.
Help with Planning/Organization
Cook and Serve 7:30-10:30 am (12/8/2019)
Cook and Serve 10:30 am-1 pm (12/8/2019)
Clean up after 1 pm (12/8/2019)
Athletic Awards Banquet
May 2020. Celebrate Cardinal athletics with awards/potluck dinner for 7th & 8th grade athletes and families.
Athletic Department Physical Day
May 2020. Registered nurses needed for this day.
Help with Physical Stations
Help with Paperwork Check-in
I am a Registered Nurse
Athletic Kettman Golf Outing
June 2020. Join us for this Athletic Association tradition (golf, prizes, refreshments) annual fundraiser
Help with a Sponsorship/Donate
Help with Planning/Organization
Donate a prize (list below)
Athletic Kettman Golf Outing Prize Donation
Cardinal Fest 2019 will take place September 6-8th! Cardinal Fest is a festival designed to foster fellowship and enhance community throughout the school and parish. Many volunteers are needed to help chaperone Teen Dance, run the Carnival and Outdoor games, assist in Food and Ticket Sales, help set up The 5K Walk & other fun volunteer opportunities! Kindly consider volunteering just an hour or two of your time. Junior high students may also earn up to two service hours.
Please visit CardinalFest.com for a full listing of volunteer opportunities, detailed schedule of events and 5K registration forms. Click on CardinalFest.com/volunteer and look for the green Sign-up Genius button to reserve a volunteer slot.
with questions. Thank you
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