Huntington Awareness Day 2018 Vendor Form
HUNTINGTON AWARENESS DAY UNITY FESTIVAL
SATURDAY, SEPTEMBER 22, 2018
STIMSON MIDDLE SCHOOL, 401 OAKWOOD ROAD, HUNTINGTON STA, NY
Chairs: Dolores Thompson & Dr. Dave Bennardo

PLEASE NOTE THAT SERVICE PROVIDERS (ie: BOUNCE INFLATABLES, GAME-TRUCKS, AMUSEMENT COMPANIES, PORTA POTTIES) SHOULD NOT COMPLETE THIS FORM. THESE EVENT SUPPLIERS MUST SUBMIT AN INVOICE TO HUNTINGTON STATION ENRICHMENT CENTER, ATTN: DOLORES THOMPSON DETAILING THE SERVICES TO BE PROVIDED ALONG WITH THEIR COST.

The fees above are for one 10x10 area for duration of festival: September 22, 2018, 11:00AM – 5:00 PM. All vendors are required to arrive at Stimson Middle School no later than 9:00 AM on the day of the festival and all trucks and cars must be removed from the area by 11:00 AM.

All vendors are responsible for the set-up and function of their space and must bring their own tables, chairs and tents and are responsible for breakdown and removing their equipment and garbage at the end of the day. If you leave prior to scheduled end time, you will not be permitted to bring any vehicles into the festival and vendor area. No exceptions will be made. Tents for your vendor space will be available on a first come, first-served basis. No services or utilities will be available or provided to any vendor.

I understand that all vendors are independent agents and must comply with NYS Law that requires that sales tax be collected. I agree to hold harmless SHUFSD and Huntington Awareness Day from and against any and all claims, liabilities, demands, expenses, fees, penalties, suits, proceedings, actions, causes of action of any and every kind and nature arising from or out of, or in any connected way with vendor use, occupancy, or activities in or related to the September 22, 2018 Huntington Awareness Day Unity Festival. Vendors are personally liable to other vendors and members of the public for their own acts.

I understand that SHUFSD and Huntington Awareness Day the Huntington Awareness Day Unity Festival Volunteers shall not be held responsible for loss and/or damage to vendor’s personal property caused by any reason, and I will not assert any such claim against them. SHUFSD and Huntington Awareness Day reserves the right to decline acceptance of any application or to ask the vendor to leave the festival if they have misrepresented information on this application, or the product or conduct is deemed inappropriate to this family oriented event.

SHUFSD and Huntington Awareness Day reserves the right in its sole discretion to cancel the event, in whole or in part, due to inclement weather and no refund will be issued. Should inclement weather occur on the day of the parade and fair, check http://shufsd.org/community/unity_parade for updates.


- - IMPORTANT! - - -

Please answer each question below before returning this contract

Have you sent your check payable to: Huntington Awareness Day
Have you sent your certificate of insurance? (It’s easy! Simply provide the insurance information* below to your insurance company so your certificate can be generated correctly.)
Have you sent proof of not-for-profit status, if applicable?
If you are a food vendor have you submitted your permit application to the Suffolk County Department of Health Services in connection with this event?
Are you returning this package on or before the deadline date of Friday, August 31, 2018
If YES to all questions above, you are done! You may now return your completed package to:

Huntington Station Enrichment Center
Dolores Thompson
1264 New York Avenue
Huntington Station, NY 11746

*INSURANCE INFORMATION: (Important! please provide this language to your insurance company so certificate can be generated correctly)

Food vendors who prepare or cook food at the festival site must include a certificate of liability insurance for TWO MILLION and NO/100 dollars ($2,000,000.00 per person per occurrence for bodily injury and property damage). Food vendors who sell pre-packaged or frozen food, and all other vendors, must include a certificate of liability insurance in the amount of ONE MILLION and NO/100 dollars ($1,000,000.00 per person per occurrence for bodily injury and property damage).

In all cases, the insurance certificate must name the SHUFSD and Huntington Awareness Day as certificate holders and additional named insureds by endorsement in connection with participation in the September 8, 2018 Huntington Awareness Day Unity Festival. Please contact Dolores Thompson at (631) 470-0636 or (516) 885-9139, with any questions or concerns regarding the insurance requirements. All Not-for-Profit organizations must provide proof of not-for-profit status. Vendors will be accepted on a first-come, first-served basis and location cannot be guaranteed.

A copy of this form will be returned to you, indicating approval or denial, and shall serve as a receipt. If you have any questions, please contact Dolores Thompson at (631) 470-0636 or (516) 885-9139.

Email address *
Name of Individual or Organization *
Your answer
Name of Contact Person *
Your answer
Full Address (street, city, state, zip) *
Your answer
Phone Number *
Your answer
Describe item(s) to be displayed *
Your answer
Please check what type of organization below. Vendor space is 10'x10' *
Required
Please write your name and acknowledge it as a signature that you agree to all the terms above *
Your answer
A copy of your responses will be emailed to the address you provided.
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