Teaching Artists Proposal & Agreement
[A 501(c)3 not for profit arts services organization]
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Teaching Artists must complete this form by deadline indicated for season below in order to be considered for Art Center East's Programming. Please select which season you'd like to teach.
Teaching Artist Name
Your answer
Class Title (Short & Descriptive):
Your answer
Proposed dates and times (subject to availability):
Your answer
Brief description for publications (under 75 words):
Your answer
Short biography for publications (50 words or less):
Your answer
IMPORTANT! Please upload a few photos that are a good representation of the class (a photo of what you will make or an action photo of people doing what you will teach them to do). The better the photo (if it's a process photo, show people; if it's a photo of the "result," make sure it's not blurry), the easier it is for us to promote your class. We will use your images on our website, Facebook page, Instagram page (@artcentereast), and in our newsletter. Upload one to three photos of your finished products, workshops, or events to Google Drive, Dropbox, or your website, and copy/paste the link below.
Your answer
- List required supplies per student (supplies will be purchased for your class by Art Center East). Please attach list separately if necessary. All leftover supplies will remain under ownership of ACE.
Your answer
- List unusual supplies that must be supplied by instructor please include cost of these supplies per student. Please attach list separately if necessary.
Your answer
Minimum Age _______Maximum Age: ______
Your answer
Minimum Students: 3 Maximum Students: ___
Your answer
We at Art Center East respect and appreciate our teaching artists. We will do everything we can to make ACE a welcome and functional venue for you and your students.
Teaching Artists, however, are not employees; but independent contractors. You will be representing ACE and held to the utmost professionalism while on the premises. (ACE does not provide instructors with workers compensation or any other benefits).
Youth Teaching Requirements:
- All teaching artists planning to teach children 13 and under must complete an Oregon Criminal History Information form at least one month prior to their class. The Oregon Criminal History Information forms are available at https://www.oregon.gov/osp/ID/docs/crim_history.pdf. Processing fees will be paid for by ACE.
- Student safety is important. Therefore, youth teaching artists are strongly encouraged to use the ACE form provided for student sign in and pick-up information.
Marketing & Publicity:
- Art Center East promotes all of our programming to 8,000 people in Baker, Wallowa & Union counties through paper copies published at The La Grande OBSERVER. Digital copies of each schedule are emailed frequently to our email list of over 1,000 people. ACE also creates an Event Page on our Facebook page for each of our programs (partnerships excluded from facebook events and are responsible for self promotion). In addition each schedule is featured each month at the Granada Theatre and on numerous community calendars as well as on community listservs.
- Please keep in mind that the prerequisite of 3 students may not always be achieved. We encourage teaching artists to recruit students and market their classes as well. Word of mouth and personal invitations have been proven to be the most successful for our current teaching artists.
Cancellation & Rescheduling:
- Given the expenses and time involved in making classes available to our communities; teaching artists who fail to be present or cancel a class at anytime are subject to a $75.00 fine. (Serious medical or family emergencies will be considered a legitimate reason.)
- Also if the required minimum number of students per class (3 students) is not met 48 hours prior to class; the class is considered cancelled and Teaching Artists will not be fined.
- It is the responsibility of the teaching artist to contact ACE 24 hours in advance to confirm that the minimum student limit has been met.
Building Entry & Security:
- Teaching artists must arrive no later than 15 minutes prior to the beginning of each class and be prepared to teach the class at the specified time.
- For those teaching after regular business hours at ACE, teaching artists will have an individual key code to access the building key. (Lockbox is the larger of the two located next to the Fifth Street access door) Teaching Artists are responsible for securing the building and making sure all doors are locked at the end of their session. Lost keys are subject to a $50.00 fee.
- Teaching artists are responsible for supervising students while they are on ACE premises and must remain until all students have departed.
- ACE Emergency number is (541) 604-2787 if it is a medical emergency please call emergency services before ACE Emergency number. You may also use this number for lock-outs.
Closing Procedures:
- All lights turned off in building with the exception of the hall lights in the basement.
- Upstairs: turn off lights. Switches are located in the main control panel upstairs. (Please ask for specific location)
- Upstairs: Fans shut off. Switch is located in righthand yoga closet.
- Thermostat: Upstairs and downstairs have two separate thermostats. Please turn temperature to in Winter: 65 degrees & Summer A/C no lower than 68 degrees.
Compensation Details:
- Teaching artists receive $5 per hour per student for standard art classes.
- Wellness, movement, music, dance workshops and other partnership entities receive an agreed upon percentage .
- Other compensation arrangements may be considered. If you have reason to believe an alternate compensation agreement is necessary; please present it, in writing to the Art Director.
- Teaching Artists are required to fill out an IRS Form W9 in order to receive payment through ACE. The IRS Form W9 will be provided to you by Art Center East.
- Teaching Artists and other entities may expect payment for their classes one week after the month during which they teach.
Do you have a W9 on file with ACE? If your answer is no please visit https://www.irs.gov/pub/irs-pdf/fw9.pdf and complete the W9 form. Return to ACE as soon as possible.
ACE will price your class according to hours and supply fees. Please contact Art Director if you have a special workshop price you’d like to feature and it will be taken into consideration. Please check "yes" if you understand.
Please indicate if you would prefer to receive payment via PayPal.
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Mailing Address
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I have read and acknowledge the above information and agree to abide by the rules herein described. Signature & Date below.
Your answer
Proposal Continued:
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A copy of your responses will be emailed to the address you provided.
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