Playa del Fuego 2018 Coordinator and Volunteer Recruitment
Hooray! Thank you for expressing your interest in joining the leadership team to help plan Playa del Fuego, or for nominating someone who you feel would be a great addition to the team.

At this time, we're specifically recruiting for a number of Coordinator / Co-Coordinator roles for the upcoming Memorial Day weekend event, and to identify additional people who want to help out, but perhaps not in a leadership role.

You can learn more about the various departments here: Details are under the "Department Info" menu in the left column.

Minimum General Duties of a PdF Department Coordinator

*** Be familiar with your department and Planning Committee (PC) / PdF procedures, or be proactive about becoming so
Generally, a Department Coordinator is responsible for all aspects of their department: before, during, and after the event (see below)

*** A department coordinator is able to delegate their responsibilities to a team of co-coordinators and/or assistant coordinators, as the coordinator sees fit. This is a self-directed and self-motivated position.

*** Prepare all required documentation for the department as required, such as a safety plan, city plan, parking guide, how-to guidelines, etc. within any contract or event-specific deadlines

*** Develop volunteer schedule and recruit volunteers to fulfill department responsibilities

*** Fill in empty volunteer shifts during the event when needed

*** Prepare for and attend PC calls

*** Communicate and collaborate with the PC Coordinator, other department coordinators, and the Board as needed

*** Read and participate in the coordinator email distribution list in a timely manner

*** Use online tools and resources, including the PONY and Google Docs, to communicate, manage tasks, and stay current on goings on between PC meetings

*** Be responsible for your department budget:
- creating a budget and submitting it on time
- being present on the PC calls to defend and vote on it
- acquiring the items on the budget
- getting those budget items to the event
- maintaining budget receipts
- submitting receipts to the Board Treasurer in a timely manner for reimbursement
- working with the Purchasing Coordinator on certain budget items
- attempts to save the organization money whenever possible

*** Prepare and submit an After Burn report within the timeframe given

Playa del Fuego has a unique culture known as the Planning Committee, which radically includes everyone in the community. To participate in the Planning Committee, one simply decides to - by joining the Planning Committee calls. At PdF, it really is that simple to be a part the group of people who plan, produce, and create a sanctioned Burning Man Regional burn. PdF presents a unique opportunity for burners to develop leadership skills and become involved in the Burning Man community with various levels of involvement.

The Planning Committee for Playa del Fuego 2018, the 20th anniversary of our beloved event, is calling for Innovative, Self-Motivated, Self-Organized, Collaborative, Burn-Loving DOERS who will step up and commit to the creating a new PdF at the new site, by coordinating or helping to coordinate a department team!
The Board will assign a Board Liaison for each department. These liaisons are available to help Department Coordinators with any questions or concerns they may have about the process or want to address with the BoD. Liaisons for Playa del Fuego 2018 will be determined soon.

These roles are 100% volunteer positions and come with a reserved ticket. In addition, volunteer hours for leadership roles may be eligible as internship hours on a case-by-case basis. Please send inquiries to

The following department teams are currently seeking leadership:

========== ART GRANTS:
The Art Grant Committee reviews event art grant applications and awards grant money to help artists build the amazing art of the city. This team’s responsibilities include managing the art grant process before the event, and working with artists on-site. Committee members should expect to review art grant applications and attend a number of conference calls to discuss submitted projects. This team collaborates with Burning Arts for all burning art applications.

Positions available: Coordinator, Co/Assistant Coordinator(s) AND Committee members

========== BURNING ARTS:
This department is responsible for managing and facilitating all burning art, starting with safety reviews during the art grant process, and continues ongoing safety management throughout the event and on burn night(s). The Burning Arts team also works with each artist to ensure all burn sites are cleaned up sufficiently. This team collaborates with the Fire Team onsite, with the Art Grant Committee off-site to review the safety and plausibility of every proposed burning art piece, and with artists throughout the process.

Positions available: Assistant Coordinator

========== DPW:
The Department of Public Works is critical to the functioning of a smooth burn, with a broad list of important duties. This department is responsible for event logistics and infrastructure, including building the city structures and roads, providing electricity, deconstructing the city after the event is over, and the storage and transport of PdF owned infrastructure. This team collaborates with Theme Camp Placement/City Planning, and Stage to plan and organize pre-burn work weekends, and work with any/all departments at the burn to set up, maintain, and break down the various structures.

Positions available: Coordinator and Co/Assistant Coordinator(s)

========== EXODUS:
This department helps coordinate the end-of-event traffic management and breakdown. This team collaborates closely with DPW, Gate, and Parking.

Positions available: Co/Assistant Coordinator(s)

========== GATE:
This department handles the gate entry and exit point throughout the burn, including ticketing, IDs and waivers for participants, and checking wristbands. This team collaborates with the PDF Ticketing team to create and execute a ticketing plan, with DPW for gate operations and placement, and with Greeters.

Positions available: Coordinator and Co/Assistant Coordinator(s)

========== GREETERS:
This department handles burner education and acculturation onsite in a fun, inclusive, and consenting atmosphere, with the goal to have every single participant funneled into a greeter station upon arrival to be welcomed home and educated about the 10 principles, community expectations and standards, and site specific information. This team collaborates with Gate, Theme Camp Placement, Communications, and Participation Station.

Positions available: Coordinator and Co/Assistant Coordinator(s)

========== LAMPLIGHTERS:
This department lights our way in the dark night by lighting the lamps at dusk, and reclaiming the lamps each morning. This department works closely with Theme Camps/City Planning, and DPW.

Positions available: Assistant Coordinator

========== SANCTUARY:
This department is responsible for creating and maintaining a safe and calming space for distressed burners onsite, who do not need medical services. This team collaborates First Aid, and Rangers.

Positions available: Coordinator and Co/Assistant Coordinator(s)

========== STAGE:
This department is responsible for creating and maintaining the stage and its equipment before, during, and after the event. This team collaborates with DPW, Sound, and Theme Camp Placement/City Building to coordinate work weekends and stage placement and Sound to set volume levels onsite.

Positions available: Co/Assistant Coordinators

This department is responsible for promoting volunteerism in general and recruiting volunteers for understaffed shifts while onsite, as well as running Participation Station and maintaining the Volunteer Reserve Ticket Program. This team collaborates with Ticketing team regarding reserve tickets, Communications, and Greeters to promote volunteerism, and with all departments onsite to recruit volunteers to fill empty shifts, fluff working volunteers, and make the PS a welcoming central hub of information and volunteering.

Positions available: Co/Assistant Coordinator(s)

========== WWW (What Where When):
This department creates, prints, and procures the What Where When, a guide to participant submitted happenings and goings on at the event. This team collaborates with the Web Team, and participants to create the document. This team may also help design and print volunteer laminates.

Positions available: Coordinator and Co/Assistant Coordinator(s)

========== LEAVE NO TRACE:
This department is responsible conducting MOOP sweeps, making sure the event leaves no MOOP, and handles the MOOPnFound, and ensures that the event leaves no trace. This team collaborates with DPW.

Positions available: Co/Assistant Coordinators(s)

========== COMMUNICATIONS (unofficially proposed):
This department is responsible for the BPE Newsletter, website content, and social media. This team collaborates with the Web Team, the PC, all departments, and the community at large to communicate for the event and educate about PdF and the burniverse at large.

Positions available: Coordinator and Co/Assistant Coordinator(s)

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