2026 Earth Day Festival Vendor Application
We invite vendors to participate in the 2026 Earth Day Festival on April 25th! Please complete this application form to be considered. Our festival celebrates sustainability and environmental awareness, and we look forward to vendors who share these values.

Event Details: 
  • Date: Saturday, April 25, 2026
  • Time: 11:30am - 4pm
  • Location: Will Packer Amphitheater at FAMU 

IMPORTANT INFORMATION!! PLEASE READ FAMU VENDOR REQUIREMENTS BELOW!!

To ensure a smooth and successful event, all vendors selling products and/or services must provide the following documentation. We have streamlined the process to make it as simple as possible for you.

** Required Documents
  • Certificate of Liability Insurance (See Insurance Requirements below)
  • Occupational License (or Business Tax Receipt)
  • Health Department Certificate (Food vendors only)
** Insurance Requirements: A Simple 3-Step Process

Your insurance policy must meet a few key requirements to comply with the university's regulations.

1. Meet the Coverage Amount: Your commercial general liability insurance policy must provide coverage of at least $1,000,000.

2. Add FAMU as an Additional Insured: This is a standard procedure that your insurance agent or broker can easily complete. It means that Florida A&M University is also covered under your policy for activities related to the festival.
  • Step 1: Contact Your Insurance Agent. Reach out to the agent who manages your current business or vendor liability policy.
  • Step 2: Request the Addition. Ask your agent to add the following entity as "Additional Insured" on your Certificate of Liability Insurance: Florida A&M University Board of Trustees
  • Step 3: Submit the Certificate. Once your agent has updated your certificate, send a copy directly to us with the rest of your vendor application documents.
We understand that paperwork can sometimes feel overwhelming, especially for small businesses. Please know that the process of adding "Additional Insured" is a quick and routine request for your insurance agent, often costing less than $100. Our goal is to make your participation in the festival as easy as possible. If you have any questions or run into any issues at all, please don't hesitate to reach out to us directly—we are happy to walk you through the steps!

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Business Name:

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Contact Person:

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Email Address:

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Business Website:
Social Media Handles:

Phone Number:

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Do you require access to electricity? *
Is your business at least 51% owned, operated and controlled by minorities or by women?
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Vendor Categories and Fees: 

1. Food and Beverage Vendors ($200): This category is for vendors offering ready-to-eat food and beverages. It includes food trucks, drink stands, any hot foods and stalls selling snacks and refreshments. Vendors in this category should prioritize sustainability in their practices, such as using biodegradable packaging and sourcing local, organic ingredients.

2. Cottage Vendors($100): Cottage vendors are small-scale, home-based businesses specializing in homemade or artisanal products. This category includes producers of baked goods, preserves, handmade confections, pre-made/pre-packaged goods and other non-perishable food items. Non-food cottage vendors offering handcrafted items like soaps, candles, or home decor are also included. Products should align with the festival's environmental and sustainability themes.

3. Arts and Crafts Vendors ($100): This category is for artisans and crafters showcasing and selling original, handmade works. It encompasses a broad range of items including jewelry, pottery, textiles, artwork, and eco-friendly crafts. Vendors should focus on sustainability, using recycled, upcycled, or eco-friendly materials in their creations.

4. Information Tables & Non-profits ($25): Information tables are for educational, non-commercial purposes. This includes environmental organizations, community groups, local non-profits, and educational institutions. These tables are meant to provide information, promote awareness, and engage attendees in environmental causes, sustainability practices, and community initiatives.⚠️ Political candidates and campaign representatives are not eligible for this category.

5. Farmers (by invite only)- ($60)

6. Political Candidates / Campaign Representatives ($250):
This category is for political candidates and campaign representatives seeking to engage with festival attendees. Participants will be provided with a designated vendor space to share information, connect with the community, and distribute campaign materials.

This category ensures equitable access for nonprofit and community organizations while maintaining a balanced and nonpartisan environment for all attendees. Participation does not imply endorsement by the festival or its organizers.

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Description of Products/Services Offered:

Please provide a brief description of the items or services you will be offering at the festival.

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Additional Requirements or Requests:


Terms and Conditions for Vendors - 2026 Earth Day Festival


Setup Timing: Vendors must complete their setup at least one hour before the event starts. This ensures a smooth opening and a professional atmosphere for early attendees.

Duration of Presence: Vendors must remain set up for the entirety of the event. This commitment is essential to provide a consistent and engaging experience for festival attendees throughout the day.

Payment of Vendor Fees: Vendor fees must be paid in full prior to the event. Failure to complete payment may result in the forfeiture of your vendor space.(Due date will be announced)

Cancellation Policy: Vendors who need to cancel their participation must inform the festival organizers at the earliest opportunity. Refund policies, if any, will be communicated closer to the event.

Final Details and Instructions: Additional details and specific instructions regarding vendor setup, location, and other logistics will be provided as we get closer to the event. It is the vendor's responsibility to review and comply with these final instructions.

By submitting this application, you agree to these terms and conditions, which are designed to ensure a successful and cohesive experience for all participants and attendees at the Earth Day Festival. We appreciate your cooperation and are excited to consider you as a part of this event!

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