2026 Wapping Fair Vendor Contract: Merchant Tents

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2026 Wapping Fair Vendor Contract: Merchant Tents

Dear Vendor,

Thank you for your interest in the 2026 Wapping Fair! Since its inception in 1892, the Wapping Fair has been a beloved tradition in South Windsor, CT. It has grown from a small community gathering into a vibrant celebration that brings together families, friends, and local businesses. Our annual event showcases the spirit of our community through a variety of activities, local vendors, and entertainment, creating lasting memories for attendees of all ages. We are thrilled to have you join!

This year's fair will be September 10-13, 2026 at the John J. Mitchell Fairgrounds in South Windsor, CT. Please scroll through this form to find out more details about the event.

Please read, sign and return this contract and attached application to be considered as a vendor. This application is for vendors selling crafts, merchandise, services, or pre-prepared and pre-packaged food only. Food and beverage vendors, please return to our website to obtain your contract and application: wappingfair.org

**Please note, all requested information must be provided, or your application will not be processed. This applies to both new and returning vendors. ** Applications are due by July 1, 2026. Late applications can be submitted and will be considered on a case by case basis.

For your records, a copy of this application and contract will be emailed to you upon completion.

If you have questions or need assistance, please email: WappingFairVendors@gmail.com

Email *

Business Name *

2026 Wapping Fair Vendor Contract

Non-food Vendors

Please carefully review and check each statement below acknowledging your commitment to each.

VENDOR RULES & REGULATIONS

Please carefully review and check each statement below acknowledging your commitment to each.

50% of your total fees must be submitted with this Vendor Application to reserve space. Your remaining balance must be received by July 1, 2025. Vendors signing on after July 1, 2025 must submit payment in full. An invoice will be sent to your email when this application is submitted.

There is a $50 Rules & Regulations Fee due at the time of application. All vendors that have complied with the rules and regulations listed in this document shall be refunded their $50 within 7 business days of completion of the fair. Any violation of the policies outlined in this document, will result in forfeiture of the Rules & Regulations Fee.

I understand that after payment is made, no refunds will be issued for any reason.

Vendors must provide the Wapping Fair with a Certificate of Insurance (COI) once their application is accepted. This COI must show Product & Premises liability limits with a minimum amount of $1,000,000.00 and name the Wapping Fair as an Additional Insured and Certificate Holder. Dates of coverage must blanket the entirety of the 2026 fair dates: September 10, 11, 12 & 13, 2026. Failure to provide a valid COI will result in dismissal from the fair, forfeiture of the $50 Rules & Regulations Fee and all other fees paid to date. If you need assistance obtaining a COI, please let The Wapping Fair know upon submitting this application. Resources are available.

The risk of accident or injury to commercial vendors, their employees, or damage to their materials are not covered by any other insurance and must be assumed by you, the commercial vendor. The Wapping Fair is not responsible for any losses or damages that may occur.

Vendors will not be permitted to set up a booth until a fully complete contract, vendor application, valid Certificate of Insurance and any payments due are provided to the Wapping Fair.

I understand that I am prohibited from sharing my booth space with another business. All products and displays shall be that of the business signing the agreement with the Wapping Fair. Businesses may not sell, rent, or give away booth space to another business or individual.

Non-food vendors will be issued four (4) gate passes daily. Additional gate passes must be purchased for $6.00 each. Gate passes only grant access to the fairgrounds and do not include access to the midway rides.

I understand I must provide a complete description of all my products. Only the specific items described may be sold in my vendor space.

Per local safety regulations, power strips are not allowed in vendor spaces. 1 outdoor rated extension cord per outlet is allowed.

Each 10ft x 10ft booth includes one outlet and overhead lighting. Additional outlets must be rented at $30 each and be indicated on the attached application. Requests for additional outlets will not be honored during fair hours.

I UNDERSTAND THAT MY TENT MUST BE STAFFED AND FULLY OPERATIONAL DURING ALL HOURS OF THE FAIR, ON THE DAYS I HAVE COMITED TO VENDING, WITHOUT EXCEPTION. The hours for the 2025 Wapping Fair are September 10, 2026: 5pm - 10pm, September 11, 2026: 5pm-11pm, September 12, 2026: 10am - 11pm, September 13, 2026: 10am-6pm. Failure to properly staff my tent/truck, maintain operations, late arrival or premature departure will cause forfeiture of the $50 deposit and may cause dismissal from the fair.

Vendors are responsible for setting up and tearing down their spaces. Set up and breakdown must take place outside of fair hours. No personal vehicles will be allowed on the fairgrounds during business hours. All vehicles must be removed 1 hour before the fair opens for the day and vendors must be ready for a booth inspection 30 minutes prior to the fair opening. Failure to meet set up and breakdown deadlines will cause forfeiture of the $50 deposit. The hours for the 2026 Wapping Fair are September 10, 2026: 5pm - 10pm, September 11, 2026: 5pm-11pm, September 12, 2026:10am - 11pm, September 13, 2026: 10am-6pm.

I understand I am responsible for keeping my location clean of boxes, trash and debris at all times.

I UNDERSTAND THAT IF I AM FOUND TO BE SELLING ITEMS THAT CAN BE EASILY AND READILY EATEN BY PATRONS I WILL BE CONSIDERED A FOOD VENDOR AND WILL BE REQUIRED TO PROVIDE A VALID TOWN OF SOUTH WINDSOR FOOD VENDOR APPLICATION AND BE SUBJECT TO A HEALTH INSPECTION. FAILURE TO COMPLY WITH EITHER WILL RESULT IN DISMISSAL FROM THE FAIR AND FORFEITURE OF ANY PAYMENTS MADE TO DATE. If you are a food & beverage vendor, please go back to our website and obtain the correct application.

No pets, including dogs, are allowed on fairgrounds at any time, however, service animals are welcome.

No smoking or vaping is allowed on or within 50 feet of the fairgrounds.

No amplifiers, record players, radios or other musical devices shall be used without the written permission of the Wapping Fair.

Vendors shall not give money as prizes or pay money to buy back prizes at any time.

Vendors must display at all times, in full view of the public, the prices charged for their products.

Anyone selling illegal merchandise shall be immediately dismissed from the fairgrounds. No refunds will be given.

Applicant typed signature *

2026 Wapping Fair Vendor Application

NON-FOOD VENDORS.

Thank you for your interest in the 2026 Wapping Fair. This application must be filled out completely and include all requested information. Applications missing information will not be considered.

Each 10ft x 10ft vendor space includes:

Tenting, one 120V electrical outlet, overhead lighting, access to potable water & 4, 1 day gate passes (per day).

-Vendors are required to bring their own food grade hose and buckets to transfer water.

-All tents are provided by the Wapping Fair. Personal tents are prohibited.

-Power strips are prohibited. 1 outdoor rated extension cord per outlet is allowed.

-Only one refundable $50 Rules & Regulations Fee will be charged per vendor.

-Additional needs must be indicated and purchased below.

Business Name *

Contact Name *

Address *

Phone Number *

Email *

Type of vendor *

Merchandise

Craft

Services

Educational Display

Local Organization

Will you be demonstrating any products during the fair?

If yes, describe what you will be demonstrating below.

Size of space:

Prices shown are for the entire 4 day weekend. Prices will not be reduced for partial weekend vendors.

Tent, single 10ft x 10ft $230

Tent, double 10ft x 20ft $410

Additional vendor needs:

Prices shown are for the entire 4 day weekend. Prices will not be reduced for partial weekend vendors.

Please only choose the items you need to purchase or click "none needed".

Additional 120 V electrical outlet. Only choose this option if you need more than the 1 outlet already included in your rental. *Power strips are prohibited* $30 each

8ft table & 2 chairs bundle $20 each bundle

Additional 1 day gate passes. *4 per day are already included in your rental* $6 each

NONE NEEDED

Required

Do you need to request partial weekend vending status?* If your answer is no, and you plan to vend the entire 4 day weekend, choose "not needed".

*Availability is limited and subject to approval by the Wapping Fair Board of Directors. Vendors approved for partial weekend status must keep their booth open and fully operational during the agreed hours, or they will face penalties and forfeiture of the $50 Rules & Regulations Fee.*

Choose your requested vending days below:

Thursday

Friday

Saturday

Sunday

NOT NEEDED

Required

FEES & PAYMENTS

50% of your total fees must be submitted today with this Vendor Application to reserve space. Your remaining balance must be received by July 1, 2026. Vendors signing on after July 1, 2026 must submit payment in full. An invoice will be sent to your email when you submit this application.

Please indicate the following information in your answer below:

Amount due from choices above _______ + Refundable $50 Rules & Regulations Fee = Total Fees ________

Please give a description of ALL the items & products you will be selling or promoting at the fair. Be specific.

Items not listed below will not be permitted for sale at the fair.

Please acknowledge the following statements to confirm your agreement: *

Vendors must provide the Wapping Fair with a Certificate of Insurance (COI) once their application is accepted. This COI must show Product & Premises liability limits with a minimum amount of $1,000,000.00 and name the Wapping Fair as an Additional Insured and Certificate Holder. Dates of coverage must blanket the entirety of the 2026 fair dates: September 10, 11, 12, & 13, 2026. Failure to provide a valid COI will result in dismissal from the fair, forfeiture of the $50 Rules & Regulations Fee and all other fees paid to date.

Vendors are responsible for providing a complete list of the people/employees that will be working in their booth during the fair. These persons must check in at the vendor entrance and will be given a 1 day gate pass allowing them entry to the fairgrounds. Persons must complete this check in daily and receive a new day pass. 4 passes are included daily in your rental. Additional passes must be purchased at $6ea, per day. Employee day passes do not grant access to the midway rides. Employees may purchase access to the midway rides at the fair’s ticket booth at market price.

Your deposit of 50% all charges + $50 Rules and Regulations Fee is due at the time of application. An invoice will be sent to your email when you submit this application.

Required

Applicant typed signature *

A copy of your responses will be emailed to the address you provided.

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