Burnham-on-Sea Swimming Club EU GDPR Compliance Form
You only need to answer the last 3 questions.
1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data i.e. any information relating to an identified, or identifiable natural person (data subject) ; and an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identify of that natural person. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
2. Who are we?
Burnham-on-Sea Swimming Club is a UK not-for-profit organisation. Burnham-on-Sea Swimming Club is the data controller (contact details below). This means Burnham-on-Sea Swimming Club decides how your personal data is processed and for what purposes.
3. What information do we collect?
You do not have to give Burnham-on-Sea Swimming Club any personal information to use most of this website. Burnham-on-Sea Swimming Club may automatically collect information about the website that you came from or are going to. Burnham-on-Sea Swimming Club also collects information about the pages of this website which you visit, IP addresses, the type of device and browser you use and the times you access this website. However, this information is aggregated and is not used to identify you. You may also choose to provide additional voluntary information while using this website. Burnham-on-Sea Swimming Club will identify any options you have for controlling the use of this information at the time it is collected.method(s) but at any point would like to opt-out, or to change the channels (post, email, SMS/MMS/RCS, online or phone) used to contact you, please click on the unsubscribe link at the bottom of any marketing emails you receive, or use the Contact Us form on the website. Your request will be actioned as quickly as possible.
4. How do we process your personal data?
5. What is the legal basis for processing your personal data?
• Explicit consent of the data subject [GDPR 6(1)(a)] so that Burnham-on-Sea Swimming Club cano keep you informed about news, events, activities and serviceso provide the service you have requested;• Processing is necessaryo for carrying out obligations under employment, social security or social protection law, or a collective agreement;o to meet legal, regulatory and compliance requirements;o to monitor and analyse the use of any account to prevent, investigate and/or report abuse, fraud, terrorism, misrepresentation, security incidents or crime;• Processing is carried out by a not-for-profit body ando the processing relates only to members, former members or affiliates (or those who have regular contact with it in connection with those purposes); ando there is no disclosure to a third party without consent.
6. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of Burnham-on-Sea Swimming Club or affiliated organisations to carry out a service to other members or for purposes connected with the objects and duties of the Association. All data collected will be kept securely by County personnel and medical / disability information will be provided to the Promoter and Chief Referee of County competitions and to teachers / coaches of events you participate in on a need to know basis. Burnham-on-Sea Swimming Club will never share, disclose, lease or rent your personally identifiable information with a third party for marketing purposes. Third party service providers may be used to help Burnham-on-Sea Swimming Club for example with website hosting, maintenance, call centre operation in which case the third party may receive your information. Burnham-on-Sea Swimming Club will only share your data with third parties with your consent and will control and be responsible for the use of your information. Burnham-on-Sea Swimming Club may pass aggregated information to third parties.
7. How long do we keep your personal data?
Burnham-on-Sea Swimming Club keeps data including records of membership and qualifications in accordance with the guidance set out by Swim England [see footnote for link]. Burnham-on-Sea Swimming Club will retain your personal data until such a time as you unsubscribe or ask us to remove your details. Specifically, Burnham-on-Sea Swimming Club retains membership data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate.If you contact Burnham-on-Sea Swimming Club via our Contact Form, we reserve the right to keep your message indefinitely. This is to aid continuity and so that we can view any historic context which may have bearing on subsequent support mail, even if members of the support team change. Burnham-on-Sea Swimming Club is obliged to keep records relating to financial transactions for a defined period in line with Swim England policy following the end of the accounting period in which the transaction took place to comply with the law regarding company and charity accounting. Burnham-on-Sea Swimming Club destroy records after this point. If you require information on payment processors’ policies, please contact them directly.When you unsubscribe from a News Headlines Feed or Newsletter, your details remain on the list of past recipients. This is a measure to prevent circumstances such as a team member accidentally manually re-adding you. As a compliance measure, subscribers who unsubscribe themselves can’t be deleted from the list. However, provided you are still a subscriber at the point when you contact Burnham-on-Sea Swimming Club, on request your details can be permanently removed from the list – please get in touch if you would like this to happen.
8. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:o The right to request a copy of your personal data which Burnham-on-Sea Swimming Club holds about you;o The right to request that Burnham-on-Sea Swimming Club corrects any personal data if it is found to be inaccurate or out of date; o The right to request your personal data is erased where it is no longer necessary for Burnham-on-Sea Swimming Club to retain such data;o The right to withdraw your consent to the processing at any timeo The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means].o The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;o The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]o The right to lodge a complaint with the Information Commissioners Office (but do contact us first, so that we can try and help).
9. When you call our helpline
When you call a mobile, or a home telephone number Burnham-on-Sea Swimming Club may collect Caller Identification (Caller ID) information, which may be used to help improve efficiency and effectiveness, such as returning missed calls.
10. When you visit our website
When someone visits
Burnham-on-Sea Swimming Club collect standard internet log information and details of visitor behaviour patterns to find out things such as the number of visitors to the various parts of the site. This information is collected in a way which does not identify anyone. Burnham-on-Sea Swimming Club do not make any attempt to find out the identities of those visiting the website and will not associate any data gathered from this site with any personally identifying information from any source. When Burnham-on-Sea Swimming Club do want to collect personally identifiable information through the website, it will be up front about this, making it clear when personal information will be collected and explaining what Burnham-on-Sea Swimming Club intend to do with it - for example when you fill in a contact form or survey, register with the website, register for a camp, course, event or seminar, apply for membership and enter a competition.In so far as site pages may contain personal data (such as name, address or e-mail addresses) this has, as far as Burnham-on-Sea Swimming Club are aware, been supplied on a voluntary basis. Burnham-on-Sea Swimming Club reserve the right to take legal steps in the event of it being used by third parties to send unsolicited promotional information to contacts, such as through spam mails.
12. Transfer of your Personal Information outside the EEA
13. Further processing
If Burnham-on-Sea Swimming Club wishes to use your personal data for a new purpose, not covered by this Data Protection Notice, then Burnham-on-Sea Swimming Club will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, Burnham-on-Sea Swimming Club will seek your prior consent to the new processing.
14. Contact Details
To exercise all relevant rights, queries of complaints please in the first instance contact the Club Secretary – Kelly Podbury.
Burnham-on-Sea Swimming Club is affiliated to Swim England / the ASA and we keep records of and pass membership data to Swim England / the ASA.Swim England / The ASA / British Swimming take data protection very seriously and the organisation’s data protection notice and guidelines are detailed on their website.
Swimmer/Swimmers You Represent
Any swimmer below the age of 18 must have a parent or guardian sign for them. Any swimmer aged 18 or above must sign themselves. Please provide first and last names.
Do you agree to all above statements - That Burnham-on-Sea Swimming can retain any previously submitted information for use in accordance with above guidelines and you understand your rights as the data owner.
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