Food Vendor Application for ROC Pride Fest 2019
We are committed to providing a delectable food experience for our ROC Pride Fest 2019 guests. We are looking to satisfy a variety of taste buds with an assortment of creative fare, locally grown, organic, and vegetarian options at a variety of price points. To provide the best opportunity for our vendors and variation for our guests, we carefully consider each vendor’s product offerings. When you submit an application, our team will review and get back to you if you have been approved.

STEP ONE APPLICATION:
Food Vendors are allowed to sell merchandise on-site in the Food Truck area of the Vendor Village at the ROC Pride Fest on Saturday, July 20 and Saturday, July 21, 2019 at Cobb’s Hill Park in Rochester, NY. The park opens at noon both days and we ask that vendors are set up at least one hour in advance.

You are required to follow all Vendor Rules as published and communicated to you.

You are required to follow all New York State, County of Monroe, and City of Rochester laws and ordinances regarding permits, sales tax, insurance, and public safety.

By submitting an online application to be a ROC Pride Vendor, the Applicant agrees to indemnify and hold harmless the Gay Alliance of the Genesee Valley Inc, DBA Out Alliance, its Board, employees, and volunteers involved with ROC Pride Fest from all claims and liabilities.

ALL FOOD VENDORS MUST PROVIDE A Certificate of Insurance (COI) NAMING THE OUT ALLIANCE AS INSURED. This COI must have 1,000,000.00 liability coverage. This must be submitted via email to Vendor Village Lead, Mara at marak@outalliance.org by Friday, June 21, 2019 at noon.

By submitting an online application, the Applicant acknowledges responsibility for compliance with all Vendor rules that are posted or communicated to the applicant.

Applications close on Friday, June 14, 2019 at 11:59 pm.
Late fee of $35.00 will be added to Vendor applications submitted after Friday, June 14, 2019.
You will receive notice if your application is accepted by Monday, June 17, 2019 and then a you must pay the registration fee of $250 if not already paid. Registration payments must be received by Monday, July 8, 2019 at noon at the latest.

Food Vendors are required to be in place no later one hour prior to opening on each day (Festival grounds open at 12pm both days) and are not permitted to leave the RocPride Fest grounds during open hours without prior consent of the Out Alliance or ROC Pride Fest administrators.

Please know that registration fee includes FOUR ENTRY TICKETS per day. If you have more staff, you will need to purchase additional tickets.

If you have questions, contact LoriC@OutAlliance.org and MaraK@OutAlliance.org.

IMPORTANT:
STEP ONE: This application.
STEP TWO: Payment of the non-refundable application fee. Early bird application fee is $20. After June 1, 2019, the application fee is $30. Applications close on June 14, 2019. There is a late fee of $35 for any payments after June 14, 2019.
STEP THREE: You will hear if your application is accepted by Monday, June 17, 2019. If application is accepted, you will need to pay the $250 fee. Pay the registration fee on or before Monday, July 8, 2019 at noon.
Full payment must be received before registration is considered complete.
STEP FOUR: Submit Certificate of Insurance (COI) and your temporary food service permit via email to Vendor Village Lead, Mara at marak@outalliance.org by Friday, June 21, 2019 at noon.

After you submit this Application Form, you will receive a confirmation email.

If you must mail the application fee, send payment to:
Out Alliance
ATTN: ROC Pride Food Vendor
100 College Ave, Ste 100
Rochester, NY 14607
*Be certain to note the name of your Business and write “Pride Application” in the memo.

Email address *
Confirm email address *
Your answer
Organization / Business Name *
Your answer
Contact Name *
Your answer
Whose name will be on the credit card or check paying for your registration? This will help us to connect your registration with payment. *
Your answer
Federal Tax ID Number/ EIN *
Owners SSN if sole proprietor
Your answer
Business Address *
Street, City, State, Zip
Your answer
Telephone xxx-xxx-xxxx *
Please indicate: Work, Cell or Home
Your answer
Website
(http://. . . )
Your answer
ALL FOOD VENDORS MUST PROVIDE A Certificate of Insurance (COI) NAMING THE OUT ALLIANCE AS INSURED. This COI must have $1,000,000.00 liability coverage. Also, provide your Temporary Food Service Permit. These documents must be submitted via email to Vendor Village Lead, Mara at MaraK@OutAlliance.org by Friday, June 21, 2019 at noon. *
Please describe the food that you offer. *
Your answer
Please check if offered:
Events *
Select day[s] to be a vendor at RocPride Festival (a fee of $250.00 is charged for the festival whether you attend both days or not)
Do you require an electrical hookup? *
Additional fee of $75 is required for an electrical hookup. Vendor location is limited.
Additional Needs or Requests
Additional needs or information for us to know in order to ensure your success at ROC Pride 2019
Your answer
Comments and Questions
Please let us know any other information that you think we should know or ask any questions that you have.
Your answer
Vendor Rules *
By submitting an online registration, Applicant acknowledges that all applicable Rules and Regulations have been read in the Vendor Information and Regulations by the responsible party and agrees to them.
Required
Statement of LGBTQ Community Support *
By participating in ROC Pride Fest 2019, we publicly affirm that we fully support people across the gender and sexual orientation spectrum in their full identities. We support their right for full legal equality and equity and the efforts to end violence, bias, and discrimination against them.
Required
Liability Terms & Conditions *
Your signature on the attached application indicates that you agree to abide by the rules, policies and regulations of the ROC Pride Festival. By submitting an application, you acknowledge that property is brought to the Festival at your own risk and you agree not to hold the Out Alliance, its officers, agents or volunteers responsible for loss or damage of any kind. By signing your application form, you confirm that you have read, understood and accept the conditions.
Required
Your name below serves as a signature and agreement to the terms & conditions of this contract. *
Your answer
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