Non-Profit Vendor Application Contract 2020
Non Profit Vendor Application Contract
Non Profit VENDOR INFORMATION LETTER
Thrifty Horse proudly presents this fourth annual Norco Horse Affair in “Horsetown USA”. Over this three day event, October 16th, 2020 thru October 18th, 2020, we will offer our equine enthusiasts the opportunity to enjoy clinics, shopping, educational seminars, food, shows, entertainment., breed pavilion and more.

The Norco Horse Affair mandatory vendor hours are, Friday 10/16 - Saturday 10/17, 9:00 am to 7:00 pm and Sunday 10/18, 9:00 am to 5:00 pm. Vendors have the option to stay open during show hours, Friday 10/16, Saturday 10/17 7:00 pm go 10:00 pm, Sunday 10/18, 9:00 am to 5:00 pm.

Vendors will need to have a completed application package returned with a non refundable, 50% deposit. To secure a spot, applications are taken on a first come first served basis. Incomplete Vendor applications will be returned. We DO NOT GIVE EXCLUSIVES, but will do our best to limit duplicates of vendor items, in order to promote a successful experience. Payment is required in full 30 days prior to the event.

Enclosed you will find the vendor application/contract with terms and conditions, rules, regulations and special instructions. PLEASE READ THIS MATERIAL CAREFULLY and submit your completed application and deposit. If proof o insurance and endorsements is submitted by September 15, 2020, a $75.00 discount will be applied to your balance. Please see "Norco Horse Affair Insurance Requirements" below.

The identity of our vendors reflect on the events reputation, therefore, the Norco Horse Affair promoters reserve the sole and exclusive right to accept or reject applications. Our goal is to provide our Vendors with a wholesome environment while promoting family fun atmosphere.

We look forward to seeing you there.

Sincerely,
Michelle Hill
Norco Horse Affair Event Coordinator
(951) 703-5300
norcohorseaffair@gmail.com norcohorseaffair.com
Non Profit Vendor Mandatory Hours
Friday, October 16th 9:00 am to 7:00 pm
Saturday, October 16th 9:00 am to 7:00 pm
Sunday, October 18th 9:00 am to 5:00 pm
Vendors have the option to stay open during show hours.
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Booth Name *
Contact Name *
Address (Street Number/Name, City, Zip) *
Phone (day) *
Fax
Phone (evening) *
Emergency Contact & Phone Number *
Email Address *
Website Address *
Type of Product or Information? *
The following items must be acknowledged, please check each box. *
Yes
Complete product list attached.
If Certificate of Liability Insurance with Additional Endorsements is provided by September 15, 2020, a credit of $75.00 will be applied to your balance.
No fires. No drugs or alcohol. Violators will be removed.
All vendors and workers must have a Norco Horse Affair vendor ID
No Drugs or Alcohol allowed. Violators will be removed.
Booths must be open and staffed during mandatory vendor hours.
All vehicles must be removed no later than 60 minutes prior to opening.
TRASH: Vendors must provide their own trash disposal system and cannot use facilities trash.
A minimum of 50% deposit is required with completed application. Balance due September 15, 2020.
NO DOGS ALLOWED
Rules and Regulations, read and initial. Keep a copy for your recors.
Non Profit Vendor Fees (Please check all that apply) *
Required
Total Amount of Fees Submitted: *
If Application is not accepted by the Norco Horse Affair, vendor fees will be returned. No Refunds after application is approved. *
Required
Items in Booth: *
1. All items sold at the Norco Horse Affair must be appropriate for a family friendly event.
2. Under no circumstances at any time will the Norco Horse Affair permit selling any projectiles (potato or marshmallow guns, etc.),explosives, or laser pointers on city premises. No silly string, poppers, glitter, or any other products that require special cleanup may besold.
3. No food or beverages may be sold except by food vendors.
4. The decision of the Norco Horse Affair promoters in all matters, is final.
HOLD HARMLESS
All booth operators, owners, employees, workers shall indemnify, defend and hold harmless the City of Norco and Thrifty Horse any and all sponsors, their officers, employees, agents, volunteers from any and all loss, damage, or injury, to any person or property taking part in the Norco Horse Affair. *
Required
Electronic Signature (by signing my name, I am authorizing my signature)
Failure to comply with rules and regulations will result in removal from the Norco Horse Affair and penalties. Credit card to be kept on file in case of failure.
Norco Horse Affair 2020
Non Profit Vender Application Contract – Rules & Regulations
Non Profit Vendor Application Contract Mandatory Hours & Other Information
Vendor packets will be distributed at check-in. Vendors will receive two 3-day gate passes and one 3-day parking pass for every 12 x 12 space. Additional parking and admission passes may be purchased. Vendors and their employees must always wear their badges while on event grounds. If your check has been cashed, you have been accepted!

All vehicles must be removed from the vendor area and placed in vendor parking 60 minutes prior to the opening of the Norco Horse Affair.

Booth setup: Vendors may set up booths on Thursday, October 15th, 2020 from 9:00 am to 7:00 pm. All vendors must be ready for a Fire and Health inspection by 4:00 pm Thursday, October 15th, 2020. Retail vendors must have a “Skeleton” booth (lights, electrical) ready by this time. There are no Exceptions. This is a Norco Horse Affair Rule that will be strictly enforced. It does not matter what time the Health or Fire Departments shows up.

Vendors will stay in assigned locations, unless otherwise directed by the Norco Horse Affair staff. If vendor does move, they will be removed immediately from the event grounds, without a refund.

Booth tear down: Must be complete by Sunday, October 18th by 10:00 pm. No security will be on grounds after 6:00 pm October 18, 2020.

Cleanup: Vendors agree to maintain a clean and presentable booth. Vendors are responsible for the removal of ALL materials, litter, garbage (including boxes, signs, and any other disposable garbage). Vendors may not dispose of any hazardous material or burn any objects on city property.

Security is not provided for individuals. There will be security present around the clock throughout the event from 10/15 9:00 am. – 10/18 6:00 p.m. The Norco Horse Affair is not responsible for loss of any kind. Vendors agree to obtain any and all additional insurance deemed necessary to cover their potential losses.

Each vendor is responsible for his or her own setup. The Norco Horse Affair supplies space and power only. Nothing may be placed in the aisles.

Vendors agree to see that their booth is staffed, open, and ready to sell during mandatory vendor hours. Vendors may stay open during all the event hours if they choose to. Failure to stay open during mandatory vendor hours will result in a $100.00 penalty and immediate removal from the event grounds.

Vendors agree to abide by all applicable ordinances and statutes pertaining to them during the event. This includes any and all laws, statutes, and ordinances of the City of Norco, County of Riverside and State of California, or any other governmental agency pertinent to the Vendor’s products and participation in the Norco Horse Affair, including but not limited to, those affecting health, fire safety and sales tax regulations.

All booths must have a visibly displayed, readable sign using 2” letters that include their name, address, and phone number of the booth owner. The vendor’s return policy must be displayed.

Hours of operation: All vendors must stop sales no later than 15 minutes before closing time each night. Security will conduct a “sweep” to remove all persons from the event center grounds at midnight Friday October 16th, Saturday October 17th, 2020, each night and Sunday October 18th, 2020 at 10:00 pm.

Absolutely no tailgating parties are allowed before, during or after Norco Horse Affair Hours, in or around the vendor booths.

Merchandise cannot be moved through the event grounds, until the Norco Horse Affair is closed each day.

Power will be supplied at an additional fee. Vendors must supply their own extension cords, adapters, and/or quiet generators if needed. Adapters for power are available for rent on a first come first serve bases for $35.00/event.

Directions to George Ingalls Equestrian Center: From the 15 freeway, exit 6th Street and proceed east. Continue going east approximately three miles. George Ingalls Equestrian Center is at the end of 6th Street on the right.

Norco Horse Affair
960 Sixth St. #101A-151
Norco, CA 92860
(951) 703-5300 norcohorseaffair@gmail.com NorcoHorseAffair.com
Norco Horse Affair Insurance Requirements
All presenters, vendors, food, retail, exhibitors, clients, entertainers, clinicians and all other participants must provide General Liability Insurance with an Additional Endorsement as follows:
General Liability Insurance with a minimum of 1 Million Dollar General Liability with a 2 Million Dollar Aggregate, and 1 Million Dollar Product Liability if you have a product
The Certificate Holder must list the City of Norco and Thrifty Horse on separate insurance certificates.
Additional Endorsements are required on a separate page and must accompany the Certificates of Liability Insurance for the City of Norco and Thrifty Horse as follows:

City of Norco, and their respective directors, officers, elected officials, employees, agents, volunteers, city council members along with the venue address and the city of Norco address:
Venue: George Ingalls Equestrian Event Center Address: 3737 Crestview Drive, Norco, CA 92860 City of Norco: 2870 Clark Avenue, Norco, CA 92860

Thrifty Horse
Address: 960 East Sixth Street, Suite 103B, Norco, CA 92860

Please forward this information to your insurance company, instruct your insurance company to email the Certificates of Liability along with the additional insured endorsements on a separate page or Blanket Coverage (must be approved by NHAFF) NO LATER than 9/15/2020 to receive $75 discount. Send the policy to: norcohorseaffair@gmail.com
Note: If you choose to purchase insurance through the Norco Horse Affair, your application must be approved by our insurance carrier to make sure your services and/or products meet the insurance carrier’s guidelines. Insurance must be provided, there are no exceptions. Please call if you need any assistance: (951) 703-5300 or (951) 280-0294.

Norco Horse Affair
960 Sixth St. #101A-151
Norco, CA 92860
(951) 703-5300 norcohorseaffair@gmail.com NorcoHorseAffair.com
All Vendors must complete Credit Card information below. A $100.00 early departure fee will be charged to your card if you leave before mandatory vendor hours are completed. *
Required
Method of Payment *
Card Holder: *
Credit Card # *
Expiration Date: *
CVV: *
Billing Address (Street Number/Name, City, State, Zip): *
Electronic Signature (by typing in my name, I am authorizing my signature): *
Checks must be made payable to, Norco Horse Affair. A $25.00 service fee will be charged for ANY returned checks for any reason.
Signature of booth owner: *
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Phone Number: *
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