IT equipment loan agreement
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Email *
Name of user *
Responsible person *
(Parent or guardian/Staff)
IT equipment

The IT equipment is loaned to the named user. As part of this agreement, the user (and the responsible person) undertakes to make best endeavours to keep the equipment in good condition and safe. The loaned equipment must be returned to the school at the end of the loan period or at the request of the Headteacher in the same condition in which it was received.
Terms of loan/usage

• The IT equipment can only be collected after paying a £50 deposit, which will be refunded upon the return of the loaned device(s) in their original condition
• The IT equipment remains the property of Westhaven School at all times
• The IT equipment is loaned for the sole, exclusive use of the named user for educational/work purposes
• The IT equipment MUST be kept at home and kept secure at all times.
• The IT equipment hardware and software can’t be altered or modified
• Report any faults or damages as soon as possible
• The IT equipment can’t be used for commercial purposes or monetary gain
• The IT equipment will have management and/or monitoring software installed for security and safeguarding purposes
• All the terms of the staff/student AUP apply

The user must undertake to take proper care of the equipment whilst in their possession and will abide by the requirements of the school’s insurance policy with regard to protecting the equipment from loss or damage. They agree that, should the equipment be lost or damaged due to exposure to a non-insured risk, they will replace or arrange for the repair of the equipment at their own expense.

Online safety

Parents and guardians are responsible for monitoring their child's use of technology outside of school. School issued devices use remote filtering to help safeguarding users, however it is also the parents' responsibility to make sure that learners don't access inappropriate materials such as extremist content or pornography while using school devices outside of school.
For guides and resources to help keep your child safe online please visit:

Agreement *
Please tick the box to confirm that you have read and agree with the terms and conditions of this loan agreement.
A copy of your responses will be emailed to the address you provided.
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