Request for Funds (RFF) Form
Submission form processing details are listed below. If you have any questions or would like to download and submit a request by paper, please email hrvhsboosters@gmail.com.
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Submission Processing Details
Submissions will be reviewed in accordance with all Request for Funds (RFF) Policies. Anything submitted that does not meet the Booster Mission, Guidelines or Submission Requirements may be rejected. Please make sure you read through the guidelines carefully.

BOOSTER MISSION:
The Hood River Valley Booster Club is designed to boost HRVHS students, their families, and the
community through support of school-wide activities and bridge funding gaps that otherwise limit access to participation.

PROCESS:
- The Booster Club Executive Board requires all RFFs to be submitted one week prior to an executive board meeting.
- During the meeting, requestors will be granted 2-5 minutes to present their request.
- The Executive Board is obligated to provide a response within 45 days of the presentation unless unforeseen circumstances arise.
- The RFF procedure may be reviewed and updated annually by the Executive Board to reflect current needs and issues that may arise.

CRITERIA FOR RFFs:
- The Booster Club is committed to supporting the entire student body through the RFF process and will consider all requests that benefit a whole team, group, or club rather than just an individual.
- The Booster Club grants funds for future needs, not past purchases.
- The Booster Club will grant funds that reflect the Mission Statement and Booster Club Bylaws.
- The Booster Club will not approve funds for classroom improvements.
- The Booster Club requires requestors to check with department heads, coaches, or other pertinent supervisors prior to requesting or receiving funds to make sure funds are not already in the budget or covered by other grants or fees. Bids or estimates from vendors should be included with all documentation.
- Title IX considerations for equity and issues of inclusivity may need to be vetted through the appropriate school administrator before final approval.
- The Booster Club Executive Board reserves the right to make exceptions to these criteria when considering funding requests.
- The Booster Club may require direct payment of funds to vendors when feasible, or require proof of purchases for expenses.
- If the request is granted, the Booster Club requests a photo of the event or activity or resource to post on social media to promote booster club supported activities.
Name of Sport or Club (requesting funds) *
Key Contact Name *
Key Contact Phone *
Key Contact Email *
Is your team an OSAA member? *
Required
Have you confirmed with your supervisor or administrator that this request is not part of a general fund budget line? *
Required
What is the name of your Supervisor/Administrator. *
How much money are you requesting? *
When do you need the money? *
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/
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/
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Please describe in detail what the funds will be used for. *
How many students do you estimate will benefit from this? *
Are you including supporting documents? If yes, please use the file upload link below.
Once submitted, you will receive an email confirmation and timeline overview.
ANNUAL REQUESTS: It can be for any amount of money and must be submitted a week prior to the March Booster Club monthly meeting and will follow the standard process.
NON-FORECASTED REQUESTS: Cannot exceed $500 and can be requested at any time during the academic calendar year.
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