Black Food Truck Fridays (Columbia)
Location: Venue 3601 Broad River rd
Date: May 11th, 2018
Time: 5 to 9pm
Check-in: 3-4pm
This agreement by and between Black Business Owners of Charlotte (Client) and
(Vendor) and shall commence on May 11th, 2018 will be considered
agreed and valid upon signature by both parties.
All activities and services provided by the Vendor will be supervised by the Client’s staff/volunteers as
listed below and will be applicable to the following terms and conditions.
FEES:
Early Bird Fee of $75 Until April 1st.
April 2nd-April 10th the fee will be $100
April 11th-May 8th will be $125
Deadline to Register: Final Deadline: May 8th
Once you complete the Vendor Agreement and invoice will be sent to you within 24 hours. We expect you to be ready to secure vendor slot upon completing this vendor agreement. The invoice will be canceled for non-payment after 48hours.
Non-Profits =50% discount
Forms of Payments accepted:
Google Wallet
Apple Pay
CashApp
(We do NOT accept PayPal)
~Up to 3 vendors per category
Filled Categories: N/A
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~Electricity: Due to limited outlets. We cannot ensure everyone has access to Electricity. Thus Electricity Will Not be provided. Outside Vendors are welcome to bring gas-operated Generators.
TERMS OF AGREEMENT
The scope of engagement portion of this vendor agreement template provides both parties an
area to acknowledge any and all terms in regards to the services the vendor will provide.
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SCOPE OF ENGAGEMENT
Food Truck and Non-Food Truck Vendors Agree to the Following:
*Vendors are to sale items within Scope of Merchandise listed on Registration.
(IE If you stated cupcakes,etc do not bring Jewelry)
*Event Will be Held From 5 to 9pm
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Shout-out(s): No Individual Shoutouts will be administered during this event. However, We will encourage guests to Shop with All Vendors.
Online Shoutouts: We will Shoutout vendors as a group within out FB event. If you would like an individual shoutout the fee is $25 for 2 individual shoutouts between date of registration and date of event.
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Expected Crowd (no guarantee): 350-500 guests
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Set-up: Check-in is from 3-4pm.
We want all Vendors in Place and ready to sale at 4:30pm
All Vendors arriving after 5pm will Not be permitted for Entrance and Fee is non-refundable.
Please make arrangements to arrive On Time.
Do NOT Break Down prior to 10pm or when advised by a BBOC representative.
You may cover your station with a Table Cloth if you need to leave your station.
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Non-Food Trucks (Only)
*Vendors are to Bring ONE Table (4-6ft), a Chair, and 2 Table Cloths.(one for table
and one to cover items if you need to leave for bathroom etc or need to stop selling
merchandise).
Additional Table: If you would like to bring an extra table the fee is $25 and must be Pre-approved.
Please DO NOT ASK the Venue FOR A TABLE or any other accommodation.
If you need assistance please see a BBOC representative.
~Vendors may be housed inside or outside dependent on final location and weather.
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Food Trucks (Only)
Food Truck Vendors are to Bring Someone to Handle customer Service.
If you have a Line, please provide some type of Ticket system so that people will have certainty that they will be
served!
Bring a Trash Can. This will help maintain a
cleaner environment and increase lighting in your immediate area, for your Guests being
served. Do Not leave your Trash. It is a $25 Fine if you leave trash bags.
We will provide lighting but ask that you Bring additional lighting, if capable.
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Payment Terms
ALL payments are due upon receipt. After 48hrs invoices may be canceled to avoid overbooking. If you pay your invoice after the deadline, an adjusted invoice may be sent and full payment must be secured prior to event.
For example; if you are sent an invoice for the early bird fee of $100 and you send a payment of $100 but pay after deadline for that fee amount,you we will be forwarded an additional invoice to cover the appropriate fee amount.
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Permits: Food Vendors agree to have already obtained the necessary permits prior to registering
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Official BBOC Membership:
Become an Official Premiere Member of BBOC and recieve a 25% discount (in addition to other perks) towards the vendor fee.
To register visit
www.BBOCLT.com and pay the monthly Premiere membership Fee. The Discount is immediate upon payment receipt.
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If you have questions not addressed within this vendor agreement, contact us here:
bbocvendors@gmail.com (Please read over agreement again, to ensure your concern was not addressed)
