IMPORTANT DEADLINESSeptember 1, 2017 - Applications must be received by this dateSeptember 15, 2017 - Letters of Acceptance emailed to selected vendors September 30, 2017 - All Vendor Fees & Certificates of Insurance due or your space may be forfeited
The selection process takes a minimum of 2 weeks after application is received. Once a decision has been made, applicants will receive notification by email.
ABOUT THE APPLICATION PROCESS Food Vendor applications and products are juried on their own merit, not a first-come, first-served basis. All Food Vendor applicants are required to submit menus, pricing, images of trucks/stations and permitting information.
Vendor selection is at the sole discretion of festival management. All Food Vendor applicants must select desired dates on the application. If accepted, some dates may not be granted to vendor due to space limitation and/or menu duplication. Applications are due September 1, 2017.
SELECTION PROCESSApplications are reviewed by festival management and selected based on, although not limited to, the following: Space availability Truck and/or food station appearance/product presentation Product balance (similar or like menu items within the festival) Menu uniqueness and pricing Acceptance notification will be emailed to vendors beginning September 15, 2017.
PRICINGAll weekend: $300, or Friday: $100; Saturday: $150; Sunday: $100. Accepted Food Vendors will be invoiced for reserved festival dates. All payments must be received by the September 30, 2017 deadline. If the payment deadline is missed, your spot will be forfeited to a vendor on the wait list. All fees are non-refundable.
MAKING PAYMENTSPlease include your business name in the memo of your check. Make all checks payable to Phoenix Center for the Arts and send to:Phoenix Center for the ArtsAttn: PFA Food Vendors1202 N. 3rd StreetPhoenix, AZ 85004
SCHEDULING AND SPACE ASSIGNMENTSSet up for food vendors will be on the park grounds, street or parking lot. All food truck spaces are 15 feet deep x 26 feet wide. Other food vendor spaces are up to 10’ x 20’ and may be assigned space throughout the festival grounds. Confirmation of setup will be sent by email one (1) week prior to the festival. This email will include your load-in time and assigned location for each day of the festival you are confirmed.
EQUIPMENT The festival does not provide power, water, lighting, tables, chairs or canopies for use by food vendors.
TAXES, LICENSES, AND PERMITSVendors must have visibly displayed in the front of their truck or food station any licenses, certifications, and permits required by the City of Phoenix. The collection and filing of all related taxes is the sole responsibility of each individual vendor. The City of Phoenix has a tax rate of 8.6%. It is required that all participants provide us with an Arizona Business Tax License Number. You can apply for a number at 480-545-3500. The Phoenix Festival of the Arts does not charge a commission on sales transacted by vendors.
INSURANCE REQUIREMENTSPolicy shall include bodily injury, property damage and broad form contractual liability coverage. Minimum scope and limits of insurance are state below: General Aggregate $2,000,000 Products – Completed Operations Aggregate $1,000,000 Personal and Advertising Injury $1,000,000 Each Occurrence $1,000,000 Fire Damage (Damage to Rented Premises) $50,000 Liquor Liability (if alcohol is being sold) $1,000,000
The policy shall be endorsed to include the following additional insured language: “The City of Phoenix, Phoenix Center for the Arts shall be named as additional insured with respect to liability arising out of the activities performed by, or on behalf of the Sponsor.”
CERTIFICATE HOLDERThe City of Phoenix 2700 N. 15th Avenue Phoenix, AZ 85007 Attn: Park Manager
HEALTH, SANITATION, AND SAFETYAny Food & Beverage vendor participating in the festival for the purposes of selling or offering for sale of any items on the premises must comply with all federal, state, and local health ordinances.
SWITCHING DATES/CANCELLATIONSIn order to switch a reserved date we need at least 10 days written (by email) notice. Not all requests will be granted due to timing of notification, space limitation and/or menu duplication. Send date switch requests to email@example.com. There are no refunds for cancellations or date switches.
WAIT-LISTED VENDOR NOTIFICATIONNotification of acceptance to wait-listed vendors begins October 1 and is on-going until vacancies are filled.
ADVERTISING & SIGNAGEUpon acceptance, a copy of the Festival Poster and Festival Logo will be emailed to you. Please use this information to advertise and promote your participation at the festival. We will request a copy of your logo for event signage that we produce.
WEATHERPhoenix Festival of the Arts is a rain or shine festival. In the event of a cancellation due to severe weather, credits or refunds will not be granted.
OTHER CONSIDERATIONS All vendors will conduct their business in a professional manner. Behavior by vendors judged to be disruptive or detrimental to the peaceful operation of the festival shall not be allowed. Any unsafe or unsanitary conditions should be brought to the immediate attention of the festival manager. The City of Phoenix, Phoenix Center Arts Association, the Phoenix Center for the Arts and its representatives are not responsible for damage or loss of any personal belongings. Vendors will thoroughly clean their assigned area at the end of each festival day, including removal of ALL waste and debris. Any vendor leaving debris in rented space will be fined accordingly and asked not to return.