Food Vendor Application 2017
Phoenix Festival of the Arts
December 8-10, 2017
Friday 12 PM – 5 PM | Saturday 10 AM – 5 PM | Sunday 10 AM – 5 PM
@ Margaret T. Hance Park - Downtown Phoenix

IMPORTANT DEADLINES
September 1, 2017 - Applications must be received by this date
September 15, 2017 - Letters of Acceptance emailed to selected vendors
September 30, 2017 - All Vendor Fees & Certificates of Insurance due or your space may be forfeited

Contact First Name
Your answer
Contact Last Name
Your answer
Business Name
Your answer
Mailing Address
Your answer
City
Your answer
State
Your answer
Zip
Your answer
Phone Number
Your answer
Email Address
Your answer
Website Address or Facebook Page of Business
Your answer
Arizona Business Tax License #
Your answer
Do you have a permit to operate your food service in the City of Phoenix
Required
VENDOR DATES
All Weekend: $300 or Friday: $100 | Saturday: $150 | Sunday: $100
Which dates of the festival are you available to participate? (select all that apply)
Required
About Your Food Truck
Email two photos of your food truck or food tent set up to: coordinator@phoenixfestivalofthearts.org You may also include a copy of your menu.
What's on your menu?
Your answer
Which side of your food truck or trailer is your service window?
INSTRUCTIONS
You are invited to apply to participate in the Sixth Annual Phoenix Festival of the Arts. The weekend will be filled with poetry, performance, music, arts & crafts, food, beer and wine. All Food Vendors wishing to participate must first fill out the application and be accepted before vending at the festival. Limited space is available for Food Vendors. Applications and products are accepted on their own merit, not a first-come, first-served basis.

The selection process takes a minimum of 2 weeks after application is received. Once a decision has been made, applicants will receive notification by email.

ABOUT THE APPLICATION PROCESS
 Food Vendor applications and products are juried on their own merit, not a first-come, first-served basis.
 All Food Vendor applicants are required to submit menus, pricing, images of trucks/stations and permitting information.

 Vendor selection is at the sole discretion of festival management.
 All Food Vendor applicants must select desired dates on the application. If accepted, some dates may not be granted to vendor due to space limitation and/or menu duplication.
 Applications are due September 1, 2017.

SELECTION PROCESS
Applications are reviewed by festival management and selected based on, although not limited to, the following:
 Space availability
 Truck and/or food station appearance/product presentation
 Product balance (similar or like menu items within the festival)
 Menu uniqueness and pricing
Acceptance notification will be emailed to vendors beginning September 15, 2017.

PRICING
All weekend: $300, or Friday: $100; Saturday: $150; Sunday: $100. Accepted Food Vendors will be invoiced for reserved festival dates. All payments must be received by the September 30, 2017 deadline. If the payment deadline is missed, your spot will be forfeited to a vendor on the wait list. All fees are non-refundable.

MAKING PAYMENTS
Please include your business name in the memo of your check. Make all checks payable to Phoenix Center for the Arts and send to:
Phoenix Center for the Arts
Attn: PFA Food Vendors
1202 N. 3rd Street
Phoenix, AZ 85004 

SCHEDULING AND SPACE ASSIGNMENTS
Set up for food vendors will be on the park grounds, street or parking lot. All food truck spaces are 15 feet deep x 26 feet wide. Other food vendor spaces are up to 10’ x 20’ and may be assigned space throughout the festival grounds. Confirmation of setup will be sent by email one (1) week prior to the festival. This email will include your load-in time and assigned location for each day of the festival you are confirmed.

EQUIPMENT
The festival does not provide power, water, lighting, tables, chairs or canopies for use by food vendors.

TAXES, LICENSES, AND PERMITS
Vendors must have visibly displayed in the front of their truck or food station any licenses, certifications, and permits required by the City of Phoenix. The collection and filing of all related taxes is the sole responsibility of each individual vendor. The City of Phoenix has a tax rate of 8.6%. It is required that all participants provide us with an Arizona Business Tax License Number. You can apply for a number at 480-545-3500. The Phoenix Festival of the Arts does not charge a commission on sales transacted by vendors.

INSURANCE REQUIREMENTS
Policy shall include bodily injury, property damage and broad form contractual liability coverage. Minimum scope and limits of insurance are state below:
 General Aggregate $2,000,000
 Products – Completed Operations Aggregate $1,000,000
 Personal and Advertising Injury $1,000,000
 Each Occurrence $1,000,000
 Fire Damage (Damage to Rented Premises) $50,000
 Liquor Liability (if alcohol is being sold) $1,000,000

The policy shall be endorsed to include the following additional insured language: “The City of Phoenix, Phoenix Center for the Arts shall be named as additional insured with respect to liability arising out of the activities performed by, or on behalf of the Sponsor.”

CERTIFICATE HOLDER
The City of Phoenix
2700 N. 15th Avenue
Phoenix, AZ 85007
Attn: Park Manager

HEALTH, SANITATION, AND SAFETY
Any Food & Beverage vendor participating in the festival for the purposes of selling or offering for sale of any items on the premises must comply with all federal, state, and local health ordinances.

SWITCHING DATES/CANCELLATIONS
In order to switch a reserved date we need at least 10 days written (by email) notice. Not all requests will be granted due to timing of notification, space limitation and/or menu duplication. Send date switch requests to coordinator@phoenixfestivalofthearts.org. There are no refunds for cancellations or date switches.

WAIT-LISTED VENDOR NOTIFICATION
Notification of acceptance to wait-listed vendors begins October 1 and is on-going until vacancies are filled.

ADVERTISING & SIGNAGE
Upon acceptance, a copy of the Festival Poster and Festival Logo will be emailed to you. Please use this information to advertise and promote your participation at the festival. We will request a copy of your logo for event signage that we produce.

WEATHER
Phoenix Festival of the Arts is a rain or shine festival. In the event of a cancellation due to severe weather, credits or refunds will not be granted.

OTHER CONSIDERATIONS
 All vendors will conduct their business in a professional manner. Behavior by vendors judged to be disruptive or detrimental to the peaceful operation of the festival shall not be allowed.
 Any unsafe or unsanitary conditions should be brought to the immediate attention of the festival manager.
 The City of Phoenix, Phoenix Center Arts Association, the Phoenix Center for the Arts and its representatives are not responsible for damage or loss of any personal belongings.
 Vendors will thoroughly clean their assigned area at the end of each festival day, including removal of ALL waste and debris. Any vendor leaving debris in rented space will be fined accordingly and asked not to return.

AGREEMENT
By initialing below, I agree to release Phoenix Center for the Arts and the City of Phoenix from any loss or damage to my person or property or that of my associates while at the Phoenix Festival of the Arts. I understand the booth and/or electricity fees are non-refundable and that this is a rain or shine event. I have read the application instructions and organization requirements and agree to their terms and conditions.
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THANK YOU
Once your application has been received and processed, you will be contacted regarding acceptance and payment instructions. Payment will be due September 30, 2017. Thank you!
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