RSA 2018 New Orleans Book Exhibit and Ad Order Form
Please fill out this form to order your book exhibit tables, print program ads, and app banner ads for the Renaissance Society of America 2018 Annual Meeting in New Orleans. Within one week of receiving your request an invoice will be sent to the email of the contact person. Payments can be submitted via credit card, check, or wire transfer. Orders will be confirmed upon receipt of payment.
Name of publisher, company, or individual
Your answer
Your name
(or the name of the main contact for exhibits and ads)
Your answer
Your email address
(or the email of the main contact for exhibits and ads)
Your answer
What is the billing address to which the invoice should be addressed?
Please also include any tax or business numbers necessary to include on the invoice.
Your answer
Book Exhibit
The tables will be a standard 6’ size, draped and skirted with two chairs. RSA does not provide signs for the tables; you are welcome to bring your own sign provided that it does not damage the table. Freestanding furniture such as bookshelves placed on the floor is not allowed. We will be unable to hang banners or signs above tables in this space. The hall will be locked outside of exhibit hours.

Book exhibition table rates for 2018:
One table: $500
Two tables: $950
Three tables: $1350
Additional tables beyond three: $350

Do you wish to order a book exhibit table(s)?
Print Program Ads
New for 2018: the print program will be provided to registrants who elect to pay a $10 fee for receiving the program. Since the conference program is no longer complimentary, we have adjusted our rates because we expect only half of all registrants to select the add-on.

Dimensions for a full-page ad are 4.5 by 7.75 inches. Ads should be sent in black-and-white format as our program interior is printed in black and white. Ads must be received in PDF format by 15 December 2017.

Print program advertisement rates for New Orleans 2018:
One full-page advertisement (no table): $250
Additional ad pages (no table): $200
One full-page advertisement (in addition to an exhibit table): $200
Additional ad pages (in addition to an exhibit table): $150

Do you wish to order a print program ad?
App Banner Ad
Our app was once again a hit at the Chicago 2017 conference with 1,259 installs (we had 2,315 registrants). Our registrants were extremely engaged with the app, using it for a total of 70,116 sessions.

The files needed for the app are: one banner advertisement image (600 x 110 pixels) in .png or .jpg format and a link to your website or a PDF that we can upload (max three pages). The app is scheduled to launch in January and the files can be provided at any time up to two weeks before the conference; please allow five business days for the app to be updated with your banner.

Conference app banner advertisement rates for 2018:
One banner ad in the conference app: $400
One banner ad in the app (in addition to an exhibit table): $300

Do you wish to order an app banner ad?
Exhibitors only: please agree to the following terms
Exhibitor assumes responsibility and agrees to indemnify, defend and hold harmless the Hilton New Orleans Riverside, Hilton Worldwide, Inc., and the Hotel’s Owner, and their respective owners, managers, subsidiaries, affiliates, employees and agents (collectively “Hotel Parties”), and the Renaissance Society of America from and against any claims or expenses arising out of the use of the exhibition premises.

Exhibitor agrees to obtain and maintain during the use of the exhibition premises, Comprehensive General Liability Insurance, including contractual liability covering the Exhibitor’s indemnity in this Responsibility Clause. Such insurance shall be in the amount of not less than $1,000,000 combined single limit for personal injury and property damage. The Hilton New Orleans Riverside, Hilton Worldwide, Inc., the Hotel’s Owner, and each of such entities’ owners, subsidiaries, and affiliates (collectively, “Hotel Parties”) and the Renaissance Society of America shall be named as additional insureds on such policy, and Exhibitor shall supply the Hilton New Orleans Riverside with Certificates of Insurance at least 30 days prior to the use of the exhibition premises.

The Exhibitor understands that neither the Renaissance Society of America not the Hotel Parties maintain insurance covering the Exhibitor’s property and it is the sole responsibility of the Exhibitor to obtain such insurance.

Your response
Questions? Contact me
Do you have any questions or concerns that you wish to share?
Feel free to email me at trobey@rsa.org if you need to discuss anything.
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