ACU Purchasing Cardholder Training
To ensure the University's ability to meet its responsibilities for external reporting requirements, cardholders must score a 75 or higher on the purchasing card test before receiving a university purchasing card. Once you have completed and submitted your test, you will receive your score via email. In order to prepare for the test, visit the p-card website (https://www.acu.edu/pcard) and the purchasing card policy (https://www.acu.edu/community/offices/hr-finance/hr/employee-handbook/travel-and-expenses.html).

Please note: The Purchasing Cardholder Agreement will need to be signed and e-mailed to pcard@acu.edu before receiving your purchasing card or an ACU department p-card. If you have any questions, please contact the accounts payable office.
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Email *
Full Legal Name *
ACU E-Mail Address *
ACU Banner ID Number *
Full Name of Cardholder's Direct Supervisor *
Which individual(s) have the ultimate responsibility for understanding and following the purchasing card policy? *
The account code is determined by the Expense Type in Concur. *
The main FOAP budget allocation per expense report in Concur is located in the report header. To navigate to the report header: *
To view how an expense report in Concur has been routed for approval, users can navigate to: *
Gift cards, gift certificates, and store credits are not considered allowable p-card purchases. *
When are expense reports submitted in Concur? *
Should p-card transactions always have a legitimate business purpose provided per expense? *
P-Card expense reports are completed monthly in Concur. *
When are itemized (detailed) receipts required for p-card expenses? *
To split the (fund, org, program, activity code) allocation information for a p-card expense, users can select the ________ option per expense in Concur. *
To split the (account code) Expense Type allocation information for a p-card expense, users can select the ________ option per expense in Concur. *
Purchasing fuel in a personal vehicle with a university p-card is not allowable according to the purchasing card policy. *
In Concur, purchasing cardholders must submit and save a valid business purpose in the expense description field before the allocation deadline. *
For meal charges (regardless of the amount), what documentation is required? *
Fill in the blanks: Beginning December 1, 2012, if a cardholder has been suspended ___ times over a ___ year period, the cardholder will be permanently suspended from maintaining and accessing an ACU purchasing card. *
Using your p-card for internal ACU purchases with vendors such as the MakerLab, ACU Mail Services, ACU Press, ACU Theater tickets, or ACU Athletic tickets is not allowable under the purchasing card policy. These payments on campus should be made using a department FOAP. *
Personal memberships purchased with a p-card such as Spotify, Amazon, Audible, and individual memberships are considered prohibited p-card purchases. *
P-card purchases made in Texas are exempt from Texas state sales and use tax. *
Are spousal and family expenses such as meals allowable within the purchasing card policy? *
A Purchasing Card Change or Close Request form must be submitted for which of the following types of changes? *
The following statement is true: *
Required
The Purchasing Cardholder Agreement will need to be signed before receiving your purchasing card or department p-card.
The accounts payable department will contact you when your p-card is ready for pickup in our office.
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