Charles B. Wang Center Reservation Inquiry
Thank you for choosing the Wang Center. Please complete the form as accurately as possible so we can provide you a cost estimate when the space is confirmed. You will be advised of availability and fees within 7 business days.
Department/Organization hosting this event *
Student Events MUST be submitted by your Student Activities Advisor .
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Requester First Name *
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Requester Last Name *
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Daytime Phone Number *
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Email Address *
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Day of Event Contact (First & Last Name) *
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Day of Event Phone Number *
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Event Title *
This is how it will appear on Wang Center directional signage.
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Requested Event Date *
Form only accepts single dates. Multi-day events require individual submissions.
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Event Start Time *
This is when attendees are expected. (Your set up is 15 minutes prior) Times outside normal building hours will incur additional fees. (8am Opening)
Time
:
I need more set up time. Here is the time I would like to arrive.
Please be accurate as possible. All rental fees are based on an 8 hr day, starting with set up. Events over 8 hrs will incur additional fees. If client does not arrive within 30 mins of expected arrival event will be cancelled.
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Event End Time *
When Wang Center staff an access the space to clean/re-set. Ending outside building hours (8pm during the semester) will incur extended hours fees
Time
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Please select all that apply for this event *
All student events MUST be submitted by a Student Activities Advisor
Required
Estimated Number of Attendees *
Please be as accurate as possible
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Please tell us about your guests.
Check all that apply.
Will you be charging a fee to your attendees? *
Required
Will your event include vendors / sponsors? *
Permits may be required from FSA.
Required
What venue(s) are you interesting in? If you want one room, select only one room. *
Select ONLY the space you want. If its not available we will offer something comparable as available. Only select multiple rooms if you NEED multiple rooms. (Number in parens indicates max capacity, classroom seating)
Required
Set up requirements. Fees may apply
Meeting rooms are set classroom style unless otherwise requested. Please briefly describe any additional set up details (fees apply)
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For safety reason, clients may not bring their own equipment (aside from laptops/slide advancers). Meeting rooms have media stations & include tech support when AV use is indicated. For AV in Lecture Halls, Chapel, 102 and/or Lobbies, tech support is necessary & fees apply. *
An estimate for av services will be provided with your confirmation.
Required
Are you serving food or beverages at your event? *
Food permits may be required with external caterers. When serving alcohol, NYS and SBU permits are required and may take up to 3 weeks.
Required
Who is catering? *
Food permits may be required with external caterers.
Required
What time will your caterer be arriving? We'd like to coordinate their arrival.
We have designated areas for caterers to load and unload and it helps to know when to expect them.
Your answer
Funding Source for A/V Labor and Equipment, or Miscellaneous *
For questions or assistance please call Budget Manager at x2-1132
Conference Planning Support? Would you like to schedule a consultation with our Event Planning professionals for your conference?
This fee-based service provides the support as you start planning-- from negotiating hotel blocks, setting up and monitoring web registration, to coordinating catering and on-site management. Having a conference planner on your team frees you to focus on your program, your speakers, and your presentations.
Please note additional information to help us evaluate this inquiry, including any flexibility with dates and times.
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