Charles B. Wang Center Reservation Inquiry
Thank you for choosing the Wang Center. Please complete the form as accurately as possible so we can provide you a cost estimate when the space is confirmed. You will be advised of availability and fees within 7 business days.
Department/Organization hosting this event
Student Events MUST be submitted by your Student Activities Advisor .
Requester First Name
Requester Last Name
Daytime Phone Number
Day of Event Contact (First & Last Name)
Day of Event Phone Number
This is how it will appear on Wang Center directional signage.
Requested Event Date
Form only accepts single dates. Multi-day events require individual submissions.
Event Start Time
This is when attendees are expected. (Your set up is 15 minutes prior) Times outside normal building hours will incur additional fees. (8am Opening)
I need more set up time. Here is the time I would like to arrive.
Please be accurate as possible. All rental fees are based on an 8 hr day, starting with set up. Events over 8 hrs will incur additional fees. If client does not arrive within 30 mins of expected arrival event will be cancelled.
Event End Time
When Wang Center staff an access the space to clean/re-set. Ending outside building hours (8pm during the semester) will incur extended hours fees
Please select all that apply for this event
All student events MUST be submitted by a Student Activities Advisor
Estimated Number of Attendees
Please be as accurate as possible
Please tell us about your guests.
Check all that apply.
SBU Faculty and Staff
Open to the Public
Unaccompanied Minors (Guests under age 18 without parent or guardian)
Will you be charging a fee to your attendees?
Will your event include vendors / sponsors?
Permits may be required from FSA.
External Sponsor (no merchandise)
Internal department sponsors only
No vendor or sponsor set up required
What venue(s) are you interesting in? If you want one room, select only one room.
Select ONLY the space you want. If its not available we will offer something comparable as available. Only select multiple rooms if you NEED multiple rooms. (Number in parens indicates max capacity, classroom seating)
Lecture Hall 1 (71)
Lecture Hall 2 (87)
Meeting Room 101 (30)
Meeting Room 102 (30)
Meeting Room 201 (64)
Meeting Room 301 (49)
Exterior Garden (must include rain location)
I need multiple spaces
Set up requirements. Fees may apply
Meeting rooms are set classroom style unless otherwise requested. Please briefly describe any additional set up details (fees apply)
For safety reason, clients may not bring their own equipment (aside from laptops/slide advancers). Meeting rooms have media stations & include tech support when AV use is indicated. For AV in Lecture Halls, Chapel, 102 and/or Lobbies, tech support is necessary & fees apply.
An estimate for av services will be provided with your confirmation.
Standard AV set up (projector, lectern & lectern mic)
Laptop Rental/Slide Advancer
Sound System Only (lectern & mic/speakers)
Flat Panel Monitor
I am not using A/V (no tech staff /support/equipment is needed)
I am unsure at this time
Are you serving food or beverages at your event?
Food permits may be required with external caterers. When serving alcohol, NYS and SBU permits are required and may take up to 3 weeks.
Break time food/drinks
Who is catering?
Food permits may be required with external caterers.
Other caterer (food permit may be required)
We will not be serving food/drinks
What time will your caterer be arriving? We'd like to coordinate their arrival.
We have designated areas for caterers to load and unload and it helps to know when to expect them.
Funding Source for A/V Labor and Equipment, or Miscellaneous
For questions or assistance please call Budget Manager at x2-1132
State Account Journal Transfer
Stony Brook Foundation
Check or Cash
External Client Paying by Check/Cash
Conference Planning Support? Would you like to schedule a consultation with our Event Planning professionals for your conference?
This fee-based service provides the support as you start planning-- from negotiating hotel blocks, setting up and monitoring web registration, to coordinating catering and on-site management. Having a conference planner on your team frees you to focus on your program, your speakers, and your presentations.
Yes, I'd like these additional conference services, please have a planner contact me.
No, we do not need assistance at this time.
Please note additional information to help us evaluate this inquiry, including any flexibility with dates and times.
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