Events/Projects Discretionary Request Form (Must Be Completed and Approved by Senate Before Advertising Begins)
Please submit this form by Friday at 5:00 pm CT in order to be considered in Senate the following Tuesday. Requests must be submitted for consideration in the Senate meeting at least two (2) full weeks before the event in question.
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Organization Name *
Representative's name/position *
Representative's cell phone number *
Representative's email *
Title of proposal *
What is the title of your project or event?
Is this a funding reappropriation request? *
If you have canceled a previous planned event/project/capital spending purchase, or saved money on a previous event/project/capital spending purchase and are requesting to use any unused funds in a new way, then this is a reappropriation request.
Total funding needed *
Date by which funding is needed *
If this is a reappropriation request, where is the money coming from? *
If this request pertains to an on-campus event, is it on the Master Calendar? *
Date(s) of event (if applicable) *
Start time of event (if applicable) *
End time of event (if applicable) *
Location of event *
Amount of expected students directly affected, expected turnout (etc.) *
Purpose/description of event: *
What will your audience/attendees gain or learn from this project/event/etc.? This answer should be at least one to two paragraphs, but shouldn't be more than four to five.
How will this be marketed? *
Have you submitted a line-item budget? *
Before submitting this form, email a line item budget in Excel (.xls/.xlsx) format to hdxfincom@gmail.com and be sure to cc' griffinwh@hendrix.edu . No other formats will be accepted. Please include sources for your estimated prices, if possible. Without this file, your request will not be considered.
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