The Open Swing Dance Championships
We are happy you are interested in being a vendor at the US Open Swing Dance Championships this year.
The dates of the event are Wednesday before Thanksgiving through the Sunday following. The event is held at the Burbank Marriott, which serves our vendors well. The hotel is located across from Burbank Bob Hope Airport (BUR) – 2500 North Hollywood Way, Burbank, CA 91505.
We expect 1,500 plus people throughout the weekend with dancers coming in from all over the United States and around the world. THE OPEN is broadcast live through the Internet with GlobalDance.tv. We have over 37 countries and thousands of people logged in and viewing the event. As a full 4-day event, you have more opportunity to sell your services or products.
If you would like to secure your Vendor space at the event, we require a completed application (located at the end of this letter). E- Mail
for placement approval. If you have any questions, please feel free to contact me. I will be your contact person prior to the event and at the event. I look forward to working with you.
Sharole Lashe Negrete
US Open Vendor Ambassador
APPLICATION INSTRUCTIONS AND PRCING
The vendor space location will be assigned according to the size and product type. We make every effort to place your booth in the best possible location to maximize your sales potential, while in compliance with the Hotel/Convention’s rules and fire safety regulations for lobby space usage.Your total payment is required to hold a vending space and list you on The Open’s website. The amount (non-refundable) is payable on or before October 1st.
Total Sq.ft Space Cost Event Pass* Location
100 $375 1 TBD
200 $750 2 TBD
400 $1,500 3 TBD
*Additional General Admission Event Passes $135 each.
● To be fair to all Vendors, no product exclusivity offered.
● A $50 deposit will reserve your space and place your listing on the website vendor page.
● Non refundable deposits will be accepted prior to September 15th.
● Balance Due or Payment in Full is required no later than October 1st.
● Provide Business logo in jpeg format so we can place your information on our website
We provide tables for flyers to promote your event or services. Cost to reserve your space for display or pop-up banner, is $50. Location will be determined by the Vendor Coordinator.
VENDOR SPOTS INCLUDE
1. Space, Table(s), Linen, Chairs
2. Event pass/passes depending on space size purchased.
3. Normal plug in for electrical.
4. Vendors enjoy the discounted room rates and parking rate for US OPEN Attendees. HOTEL Reservation Link
NOT INCLUDED OR ADDITIONAL COST
1. Extra wattage for lights and refrigerators
3. Power cords, power strips, lights
4. Phone lines
5. Internet connection
VENDOR ADVERTISING - BONUS
1. Your payment secures a vendor spot AND lists you on The Open website Vendor Page. Listing continues through the end of December.
2. Emcee announcement, at event, promoting your service or product during the event.
3. Advertise on our LED Wall. Static ad for $100*, Video for $200. This will be shown throughout the weekend during the broadcast.
4. FREE LED wall - Static ad* when you purchase a ½ page(or more) in our souvenir program.
SOUVENIR PROGRAM: AD SIZES AND PRICES
*Full Page 7 1/2″ wide x 10″ high (B&W) $ 300
*Half Page 7 1/2″ wide x 4 7/8″ high (B&W) $ 200
Quarter Page 3 5/8″ wide x 7 7/8″ high (B&W) $ 150
Eighth Page 3 1/2″ wide x 2 5/16” high (B&W) $ 75
Business Card 3 1/2″ wide x 2″ high (B&W) 100 char. $ 50
*E-Ticket 3″ x 5.875″ (Color not eligible for discount) $500*
*Inside Back Cover 8.5″ X 11″ – (Color not eligible for discount) $750*
*Premium Position: Back Cover 8.5″ X 11″ – (Color not eligible for discount) $1500*
Need help designing you ad? Our graphic artist, is available to help you design your ad, please contact us for a quote at
STEPS TO BE A VENDOR OR PURCHASE ADVERTISING SPACE
1. Complete This Application - You will be contacted by Sharole Lashe Negrete, (408) 505-7434 for Placement approval.
2. Provide Payment - Mail In Check or Credit Card Details (4.39% service fees on credit cards)
3. At event, spot will be marked with tape and your name.
4. Check in with Registration to get your wristband(s).
Please fill out the following sections to complete your application. Thank you!
VENDOR CONTACT INFORMATION
Please enter your contact information into the following form sections.
Company Name (optional)
Website URL (optional)
Type of Business / Product (optional)
VENDOR SPACE SELECTION
Please select what size vendor space you would like to purchase by selecting one of the options below.
100 sq. ft - $375
200 sq. ft - $750
400 sq. ft - $1500
None - I'm only interested in purchasing advertising
VENDOR AD SELECTION
If you would like to purchase advertising space in our Souvenir Program, LED wall or E-Ticket please select one or more items from the AD selection list below.
Souvenir Program - Full Page - $300
Souvenir Program - Half Page - $200
Souvenir Program - Quarter Page - $150
Souvenir Program - Eighth Page - $75
Souvenir Program - Inside Back Cover - $750
Souvenir Program - Premium Position: Back Cover - $1500
Souvenir Program - Business Card - $50
E-Ticket - $500
LED Wall - Static AD - $100
LED Wall - Video AD - $200
If you indicated that you are purchasing a vendor space above and would also like to purchase additional "General Admission Event Passes", in addition to what is included with the vendor space you selected, please fill out the following two sections.
Under the "Additional Passes Count" section please indicate the number of additional passes you would like to purchase at the reduced rate of $135 per pass. For example enter the number 1 to purchase one additional pass. Finally, enter the name, and email address for each event pass recipient in the "Additional Passes - Recipient Information" section.
Additional Passes Count
Additional Passes - Recipient Information (Name, Email)
Upon submission of this form you will receive an email indicating the total amount due as well as instructions on how to remit your payment. Your total payment is required to hold a vending space and list you on The Open’s website. The amount (non-refundable) is payable on or before October 1st.
Thank you for your support! We look forward to seeing you at the event this year!
Sharole Lashe Negrete
US Open Vendor Ambassador
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