All estimates should be for a "basic" implementation. We will forward a future questionnaire for specific more advanced functionalities. SCM Focus has developed and "base + component" model where the first TCO estimate is getting a basic implementation up and running. After the base is complete, the specific functionality are added. This helps create a level playing field and which without this approach ends up being overly subjective incomparable as some vendors would quote simple and some vendors would quote medium difficulty implementations.
The fields are freeform so please elaborate. An example answer could be -- "$5000 - this is our per user costs up to 20 users, at which point each successive user price is $4500." Conditions are the things that are perfect for the commentary fields -- such as "applies to customers up to 10 users." etc..
We will review this information with your before using it. All applications that can be will be compared against vendors like SAP and Oracle, which have the highest TCOs in the enterprise space. Most best of breed vendors we work with look forward to such a comparison.