Sacred Waters Retreat Exhibitor Information 2019
Honoring Our Ancestors “Unearthing the Past, Healing our Future”
May 24th-26th, 2019 | Brandon Springs Group Center | Dover TN 37058
Business Office: 226 Downer Dr. Clarksville TN 37042
Phone: 615.669.4351 / Email: eventdirectorsacredwaters@gmail.com | Register: www.sacredwatersretreat.com

Blessings Divine Goddess,

Thanks so much for your interest in displaying your holistic service, herbal products, handcrafted items etc. at the Sacred Waters Retreat. Though emphasis at the retreat is primarily ritual and educational, the Sacred Emporium adds a wonderful
dimension to the gathering and provides participants with an excellent opportunity to obtain high quality herbal and sacred soul products. It’s always a favorite space at the retreat, as women seem to have a natural knack for shopping!
The following information should answer all of your questions about vendor space. If you have further questions, please contact the Exhibitor Coordinator:

swrexhibitors@gmail.com

The Sacred Emporium will be set up in the large gym at Brandon Springs Retreat Center. The space is not particularly beautiful, but it is well lit, dry, and has ample air flow. When all the booths are set up, it will be transformed into a colorful marketplace.

Vendor Space consists of a table approximately 4 feet wide by 8 feet long with one (1) chair provided. If you plan to bring your own display pieces, please mention this in the vendor application form and be prepared to be charged a prorated fee for expansion of space beyond 4 feet wide by 8 feet long in the Emporium.

You may wish to bring flowers, brightly colored fabric, pictures, baskets, and other items to decorate your booth area. The Gym is just that, a gym. Though large and dry, it will need some colorful fabric and lots of beautiful items to give it a festive air filled with earthly treasures.

You might wish to bring extension cords and extra lighting if you wish to provide more lighting at your booth. Also, it can get hot in the gym. While we have a few large fans, we encourage you to bring a small table fan (and extension cord) for better air flow.

Cost of each booth for 3 days is $300.00. You must submit a deposit of $85.00 with your online registration or you can pay in full. The remaining balance must be paid on or before 4/1/2019. Vendor space is limited, so register early to ensure you get a space.

As a exhibitor you CANNOT ATTEND the retreat, activities, rituals or workshops (NO EXCEPTIONS). If you are interested in participating in the retreat see the fee schedule below. You will have the opportunity to add any of these to your online exhibitor registration:

- Early Set Up with lodging (Thursday) May 24th - $50.00
- Exhibitor/Assistant Lodging for the Weekend - $90.00 per person
- Workshops - $20.00 each / per person
- Healthy Cafeteria Meals (2 friday / 2 sat / 2 sunday) - $55.00 per person

Exhibitor Assistants must be REGISTERED as a assistant. They will also adhere to the above fees assigned if they want to participate in any workshops etc. (NO EXCEPTIONS) Please register your assistant separately as a "ADD ON " registration

There are NO refunds for any reason (unless natural act of the God/ddess)

Due to space limitations, we are looking for specialty business who carry handcrafted items, fabric/clothes, herbs & herbal related products, jewelry, one of a kind products and books. All women onsite, including vendors, must be registered, paid participants of the Retreat. No one will be allowed to participate in retreat activities unless they pay for registration (no exceptions).

Early check-in and set up is on Thursday evening May 23rd, 2019 from 1 -7 p.m.
Please note: You must be Pre-Registered for Early Check in to set up on Thursday.
Exhibitors who show up without prior registration will be turned away.

Regular Set up for vendors on Friday May 24, 2019 is between 8 a.m. – 6pm.

On Sunday May 26, 2019, table spaces must be vacated no later than 5:00 pm. Please do not, for any reason, re-arrange or switch the tables without first checking with one of our staff people. The Site Manager & Exhibitor Coordinator will be your direct contact for the Emporium. You will be completely responsible for the setup and cleanup of your vendor area, including any boxes and packaging you brought, and will be fully responsible for your vendor space during the Retreat. Please do not leave boxes, flyers,trash etc. behind so that others will not have to clean up after you. Recycling will be set up to aid you in your clean up process.


OFFICIAL TERMS & CONDITIONS

Statement of Policy: All Vendors are equal regardless of size and should be given the same opportunity, within reason, to present their product or service in the most effective manner to attendees. We ask you to be a “good neighbor” and remember, we want you to be successful.

-Contract Conditions: The following contract conditions have been formulated for the protection and best interests of all concerned. As such, the terms and conditions shall apply to and be in effect among The Sacred Waters Retreat and any Vendor whose application is received and to whom space is granted. All points not covered are subject to the decision of The Retreat Directors.

-Safety Precautions: Exhibitors shall take precautions for the safety of their personnel, other Exhibitors and all other persons upon the premises, and shall comply with all applicable provisions of Federal, State and Municipal safety laws, building codes and ordinances.

-Maintenance Of Space: Exhibitors shall keep their space clean and orderly at all times and shall not engage in activity which would unduly interfere with visitors or other Exhibitors, or would be in violation of law, regulation or ordinances.

-Vending Guidelines: The Exhibitor agrees to produce her exhibit in dignified taste and in keeping with the reputation and image of The Sacred Waters Retreat and to provide staff to be present in the space during event hours. Exhibitor agrees to dismantle space only after closing ceremonies on Sunday May 27th. No early breakdown is permitted

-Enforcement: The Exhibitor agrees to comply strictly with applicable terms and conditions contained in the agreements between Brandon Springs Group Center, the Sponsors, and Retreat Directors regarding the Vending premises. Retreat Directors and the Exhibitor Coordinator reserve the right to restrict exhibits, which because of noise, method of operation, materials or any other reason, become objectionable and also to prohibit or evict any exhibit which in the opinion of the Retreat Directors may detract from the general character of The Sacred Waters Retreat as a whole. This reservation includes persons, things, conduct, printed matter, or anything of a character which the Retreat Directors determine is objectionable to the Retreat or does not conform to the standards of The Sacred Waters Retreat. In the event of such restriction or eviction, the Retreat Directors are not liable for any refund or other exhibit expenses.

-Illegal Merchandise: Merchandise or services prohibited by law are not allowed at Sacred Waters Retreat.

-Sales: Exhibitors may sell merchandise. Exhibitor is responsible for collecting sales tax on all purchases. No alcoholic beverage is allowed within Exhibition facility to sample, distribute or sell by Exhibitors without prior written approval from show management. Food and/or beverage sales and distribution must comply with venue policies. All exhibitors selling or sampling food or beverages must provide a copy of their current Health Department permit or must apply for and provide a copy of an applicable temporary health permit.

-Firearms, fireworks, incendiary devices: The Sacred Waters Retreat prohibits the display or use of firearms, ammunition, fireworks, bombs or other incendiary devices on the premises.

-Liability: The Retreat Directors, Sponsors, Brandon Spring Group Center, and their officers and staff members disclaim all liability for damages or losses caused any Vendor by fire, water, flood, windstorm, utility failures, rodents, acts of vandalism, insurrection, civil disorders, strikes, criminal acts, theft.

-Marketplace Vendor Cancellations: There are NO refunds for any reason (unless natural act of the God/ddess) on Vendor Space so consider that when reserving your space. Failure to set-up by the specified move-in deadline will result in forfeiture of vending space and all monies paid to date. Retreat Directors reserve the right to dispose of such space, with no refund to the vendor.

-Interpretation and Amendments: Retreat Directors shall have the full power to interpret and enforce all rules contained herein, and the power to make amendments thereto, and to enact such rules and regulations as shall be considered necessary for the proper conduct of Retreat.

Please note: The Sacred Waters Retreat LLC. does not assume any responsibility for lost or stolen items. So take precautions if this is of concern to you. We suggest you bring a large colorful cloth to cover my products when you are not at the table. You may also want to use the ‘honor system’ and just set up a jar.

There is no wifi on the campsite, most cell phones will have limited service. Verizon & Cricket works best. If you plan to use PayPal, Square or Cash App we suggest you place your phone in batch service offline mode to run transactions until you can clear them when you have normal reception.

There is a 15-minute parking limit by the Emporium. Drive up, unload, and then park in a permanent parking space. Please honor this so that everyone has the chance to unload the items for their booths. Thank you for your cooperation in this matter.

Vendor Exit Strategy: On Sunday, table-spaces must be vacated no later than 5:00 p.m. Starting at 1 p.m. Brandon Springs Camp staff will allow 2-3 cars at a time to drive to the Emporium to load their cars for the trip home. If you have packed up your table beforehand, it usually only requires 10 min. to pack your vehicle.

To apply, please complete the application below. Be sure to email pictures of your products and set up on or before March 30th, 2019. Applications will not be approved without the following:

- Product Pictures
- Application on file - register at: www.regonline.com/hoa19 click on "Exhibitor Registration"
- Booth Fee or deposit paid - via paypal: sacredwatersretreat@gmail.com or via Square Cash App: $ofasobande

Sobande Greer & Shana Nunnelly
Founding Directors

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