Dear Vendor or Food Vendor ParticipantWe are excited to invite you to participate in the 6th Annual Ramona Art & Wine Festival 2018, the event that celebrates San Diego artisans and the Ramona Valley American Viticulture Area. The Art & Wine Festival’s goal is to raise money for the Ramona H.E.A.R.T. Mural Project, the mission of which is: To encourage economic vitality by increasing tourism, promoting community pride, and celebrating our rich cultural heritage through an outstanding outdoor visual arts program.The Art & Wine Festival will be held on Saturday November 3, 2018 11:00am – 5:00pm at Begent Ranch at 18528 Highland Valley Road, Ramona CA 92065. This Festival is a joint project of the Ramona H.E.A.R.T. Mural Project, the Ramona Valley Vineyard Association, and the Ramona Art Guild.Because this Festival strives to enhance Ramona’s art, wine and cultural appreciation, you are invited to exhibit and sell your products. It is our vision that the Festival will be a fine arts and artisans experience.
Application ApprovalThe Ramona Art & Wine Festival Committee reserves the right to screen all exhibits for uniqueness, quality and product mix. Therefore, sending in your application does not imply automatic acceptance. Approval of applications, booth design, and/or booth location will be at the sole discretion of the Festival Committee. Acceptance of your application does not constitute exclusivity. Application Fee(s) are non-refundable. All are responsible for having their own Seller’s Permit, all sales tax is the responsibility of each individual Vendor/Food Vendor
The Application, Registration Fee, Silent Auction Donation form and electronic images of your booth/products must be received by no later than Friday September 15th, 2018.Your confirmation will be emailed back to you upon approval of your application packet by September 22nd , 2018.--------------------------------------------------------------------EXHIBITS DETAILS AND DEADLINES
FOOD VENDORS: A Temporary Food Facility Permit application must be submitted to the County no later than October 1 to be processed in time for the Festival. This allows food sales with NO sampling.-OR-An Unpackaged Food Facility Permit (UFFP) application must be submitted to the County no later than October 1 to be processed in time for the Festival. This allows food sales with OPEN sampling. In order to participate in the Festival, Food Vendors must email us a copy of your San Diego County Department of Environmental Health Permit by October 1. The link below informs you of the County DEH Guidelines & Requirements. If the link does not work, copy and paste the URL into your search bar. If you already have a valid annual permit, please email Festival organizers with a copy.
ALL VENDORS: EARLY BIRDS: Booth Space is 10'x10'. Booth fees are only $60 for returning vendors and $70 for first-time participants if fees are received on or before Monday August 13th, 2018. Early birds will also receive a priority location at the venue.
LATE BOOTH FEES: Booth fees received after August 13th are $70 for returning vendors/food vendors and $80 for first-time participants, due no later than Monday, September 10th, 2018 to be included in this year's event.
PERKS: Participating vendors/food vendors will receive 2 complimentary full access wristbands and food tickets per booth to the event. These wristbands and tickets are intended to give access to the vendors working the booths; they are not intended to be transferrable.
DONATION: To further support the fundraising effort of this event, we ask that each approved participant complete the Silent Auction Donation form in order to donate an item with a minimum $50 retail value for the Silent Auctions to be held during the Festival benefiting the H.E.A.R.T. Mural Project. Donations should be received no later than Monday, October 15th, 2018. Details for delivery of your donation will be provided closer to the due date. The mural project is a non-profit 501(c)(3), all donations are tax deductible.
SET-UP: The facility will be available for set up of hardware only, Friday, November 2nd, 2018 from 3:00pm - 5:00pm. No overnight security is provided.
SCHEDULE SET-UP: Vendors/food vendors will be provided a 15-minute window based on their booth location to unload their vehicles for set up beginning at 8am, Saturday November 3rd, 2018, the morning of the event. If you do not show up during your scheduled unload time you will be asked to wait in the parking lot until your allotted time. All set up must be completed by 10:30am, 30 minutes before the event begins. PLEASE BE PROMPT.
EXHIBIT DETAILS: To maintain the visual quality of our event please observe the following guidelines. Exceptions will not be permitted.• ONLY 10x10 solid colored pop-up tents will be allowed (white preferred). Tents must be weighted down with sand bags, or similar, only. Staking is not permitted. No umbrellas are permitted.• Please contact us at VendorsRAWF@gmail.com if you do not have a 10x10 pop-up tent, we have a few available on a first come, first serve basis.• Tablecloths must be solid colored, black or white preferred.• No electricity is provided.• No displays may extend beyond your 10x10 designated space.• Booths must be attended by a vendor/food vendor representative during the entire event.
TEAR DOWN: Saturday November 3rd, 2018, begins promptly at 5pm. No vehicles will be allowed on to the events ground until 5:30. This prevents any bottlenecking and worked great last year.
We invite you to join your fellow Vendors in making The Ramona Art & Wine Festival a success.If you have any questions, please email VendorsRAWF@gmail.com or call Lauren Chiara at (760) 822-4596.Sincerely,Lauren Chiara, Ramona Art & Wine Festival, ChairpersonElaine Lyttleton, President, H.E.A.R.T. Mural Project, Inc.