2024 Rainbow on the Plains Festival - Parade Entry
Proudly hosted by Hay Mardi Gras Inc (HMG Inc)
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While we encourage you to dream big about your parade entry, there are a few restrictions to ensure that the Parade is safe and aligned with Rainbow on the Plains values. 

Entries will be checked prior to the commencement of the Parade by Rainbow on the Plains, so please consider the following when producing your entry:

SELECTION PROCESS: We may assess all applications to determine which entries will be accepted into the  Rainbow on the Plains (RoTP) Parade.
LGBTQ+ and other organisations are encouraged, and all applications will be assessed on meeting the eligibility criteria and providing a well-designed, creative concept.
FLOAT MARSHALLS: Each entry must provide one designated Float Marshal to act as the official liaison and emergency contact between the entrant group and HMG Inc.  
Marshalls must check in with our Registration Team and ensure that their participants and vehicle (if applicable) have arrived at the starting area at the carpark adjacent to the Bidgee Motor Inn [opposite the tennis courts] at the assigned time and remain with their entry at all times.
HANDOUTS: Objects of suitable size or materials (E.g. small lollies or soft items) may be handed out on the Parade route or thrown to audience members. Please note: We ask entrants to consider the impact of rubbish  along the Parade route. Liability for injuries to spectators remains with each entrant group. HMG Inc reserves the right to prohibit items deemed unsuitable.
LINE UP ORDER: Parade placement is at the sole discretion of HMG Inc’s Parade Coordinator.  On Parade day, all Entrants must line up in the section to which they have been assigned and must do so at the designated time and location. Each organisation must stay in its section for the duration of the Parade. HMG Inc Start Marshalling Volunteers will be at your assigned area to help ensure proper line-up.
MEDIA: The Parade may be recorded and broadcasted on television, as well as photographed from various media outlets.
Your entrant group’s participation in the Parade constitutes permission to authorise official HMG Inc media partners to video, photograph, record and transmit the messages, signage, participants and vehicles/floats in your entrant group during the Parade. You are responsible for notifying the individuals in your group about this section  and that they may be captured on film for broadcast use.
MOVEMENT: Gaps in the Parade train hinder everyone’s enjoyment and delays the time in which everyone can return home or continue partying elsewhere. To avoid this, entrant groups are expected to be moving forward along the route at a walking pace, unless stopped by HMG Inc volunteers or NSW Police.
PARTICIPANT PERSONAL SAFETY: Please follow all instructions of HMG Inc and Volunteers; they are there to help you. The parade will proceed in all weather conditions.
Please ensure your participants have sufficient sunscreen, water or weather protection that suit the conditions of  the day, it will most likely be hot.
HMG Inc retains the right to remove from the Parade any persons who appear intoxicated or under the influence of drugs.

RESTRICTIONS: Restricted items include, fire, open flames, pyrotechnics (fireworks), flares, fire batons, fire breathing, sparklers, sparks, welding, weapons or imitation weapons, hazardous or flammable goods and goods prohibited by law. We also strictly control the use of projectiles and remote-controlled devices including any kind of drone, remote controlled helicopters, planes and cars.
Other restrictions include all forms of nudity, solicitation of funds, and campaigning.
Laws relating to the use of public space, car registration, driving under the influence, the consumption of alcohol and other drugs all remain in place during the Parade.
The Parade and start area are alcohol and drug free zones.
SPECIAL EFFECTS & SUSTAINABILITY: All audio, lighting, AV equipment or any infrastructure must be secure and in good order and to comply with minimum industry standards.
Hay Mardi Gras Inc is committed to be as environmentally sustainable as possible and this extends to keeping our Parade route clean.  
Please note that glitter cannons are not to be used and if you are intending on using confetti, it must be bio degradable and water-soluble, and the use of balloons for release is prohibited.
The waste from each entrant is the responsibility of the group; take home everything you bought to the parade.
VEHICLE GUIDELINES: Wow the audience! Try to find inventive ways of framing the cab, covering the wheels  and transforming the vehicle as effectively as possible.
The maximum length of this vehicle whilst on Parade route, including all additions and adornments is: 2.4m wide,  4.3m high and 11m long. These measurements are non-negotiable, and we will expect the precise vehicle measurements, make/model details and registration number to be supplied in your application. The following vehicles will accept:
  • Cars, including convertibles
  • Utes
  • Motorbikes or Trikes
  • Flatbed Trucks 2 – 8 tonne
  • Buses, Minibuses or Vans 
  • [please contact us to if you have something ‘other than’ these to discuss] 
Your vehicle must be registered and roadworthy and drivers must be appropriately licensed. Your drivers must not have a blood alcohol level over the legal limit or be under the influence of drugs. Breath testing may occur at start and end areas.
If you have a flatbed truck and participants standing on the tray, you must either implement railings or barriers to  prohibit people from falling off the edges or secure participants to a solid structure with appropriate safety harnesses.  
No one may enter or exit the vehicle once it is in motion on the Parade route
CATEGORY EXCLUSIONS: Unless otherwise approved, Hay Mardi Gras Inc does not consider sponsorship or entries from:
  • Escort agencies
  • Sex on premises venues
  • Brothels
  • Tobacco companies
  • Organisations who don't have the best interest of the Parade at mind.

Acknowledgement *
Parade Registration Form
Saturday November 16, 2024

Marshall at 11.30 - parade starts at 12 noon.
Please complete & return this form no later than 25 October 2024.  

An invoice for payment of $10 will be sent to the contact nominated below once your parade entry has being processed with payment details.

NB: No cash payment on the day.
Organisation *
Contact Name *
Contact Position *
Phone *
Email *
Type of Entry: (only one per application form) *
Approximate number of people taking part in your parade entry
Public Liability Insurance: *
I have read, understood and agree to the above: (By clicking 'yes' you agree to adhere to the above guidelines, and attest you are authorised by your organisation to make this declaration.) *
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