Special Events Intake
Thank you for your interest in hosting your event with the City of Portland!  

City Employees use this form to submit a request.... https://apps.gov.powerapps.us/play/14c66910-bb0e-482d-8610-eb7ad70c50fc?tenantId=636d7808-73c9-41a7-97aa-8c4733642141
Non-employees needing to request a special event room should click on the link below to download the Excel application form. 

*Non-employees:  Once completed,  email the form to Facilities Meeting Rooms at   omffacmeetingrooms@portlandoregon.gov.

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Special Events
Special events are different from meetings and have different requirements, such as security.
The six elements that change a meeting to a special event are as follows:
1) If it is NOT sponsored by a bureau or office. Sponsors must attend, set up, and clean up the event.
2) If the organizers plan to have the meeting/event open to the public. That is, the public can come in during the meeting to participate. This does not, however,  pertain to members of the public participating in a panel or on a city-affiliated committee.
3) If the meeting/event is NOT City business - for example, a City employee wants to get married at City Hall.
4) If the meeting falls outside of public building hours, which are M-F, 8AM-5PM.
5) If alcohol will be served, where allowed.
6) If the number of expected attendees is 50 or more.

To request a reservation, send a completed intake form as directed above.

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