Application form EOF´18
11th European Orchestra Festival EOF´18
Bergen, Norway
May 10th – May 13th, 2018
Section A. Application details
Information about your orchestra
Name of orchestra
Your answer
Web site for the orchestra
Your answer
Name of conductor
Your answer
Name(s) of soloist(s)
Your answer
Name of orchestra leader / president / contact person
Your answer
Contact information for the orchestra
Please fill in the correct contact points for the orchestra leader / president / contact person
Postal address:
Your answer
Country
Phone number(s)
Your answer
e-mail
Your answer
Total number of musicians attending
Your answer
Number of accompanying persons adult orchestra
Your answer
Number of accompanying person(s) youth orchestra, mandatory 1 out of 10
Your answer
Section B. Accommodation requested and travel details
Note: The number of single rooms is limited, and there is an additional fee for single rooms. Fill inn 0 if any alternative is not needed.
Number of single rooms
Your answer
Number of double rooms (twin rooms)
Your answer
Number of rooms with 3 or more beds
Your answer
Arrival: our orchestra expects to arrive on the following date: (Note: It is recommended to arrive on Wednesday, May 9, 2018)
MM
/
DD
/
YYYY
Arrival detail: our orchestra expects to arrive on the following time
Time
:
Means of transportation:
Departure: Our orchestra expects to depart on the following date
MM
/
DD
/
YYYY
Departure detail: Our orchestra expects to depart at the following time
Time
:
Means of return transportation is
C. Musical activities
Describe your orchestra´s activities at the festival
Does your orchestra intend to give your own concert during the Festival? Note: Playing time of your concert is 24 minutes maximum. There will be 3-4 other orchestras playing at the same event.
If yes, please indicate the number of players and your programme:
Your answer
Double bass, timpani, percussion and possibly other special instruments can be made available in limited number on site. Please indicate here your requirements:
Your answer
Workshops: The concept of the European Orchestra Festivals of EOFed is based on inclusion and broad participation. All participants are therefore strongly invited to register for a workshop. You will find the list of proposed workshops on the web site at http://orchestrafestival.eu/workshop/ Each participant is invited to indicate in the orchestralist of participants his/her preference for a workshop. Please indicate 3 options.
The orchestra list is sent in separately
Special note, music stands: Please bring your own music stands and pencils with you. You will need them in workshop rehearsals! Stands will be available at the concert venues.
D. Special requirements
Please give the orchestra festival all necessary information
Disabled persons: There are a few rooms specially designed for disabled persons/wheelchairs etc. Please indicate your needs here:
Your answer
Diets/allergies/food requirements
Please include required diet, food requirements and/or allergies in the orchestra list.
E. Admission fee and rules
Admission principles
In considering the applications, the organizers will in principle observe the following rules:
- ‘First come, first served’.
- You need to be a member of the EOFed, or an orchestra that has membership in one of the national orchestra associations with the EOFed. A list of members can be found here: http://eofed.org
- The organizers reserve the right to observe a balanced representation from all European EOFed member countries.

The participation fee for
- all concerts
- all workshops
- opening and closing ceremonies
- reception from the City of Bergen
- local transportation
- hotel accommodation in double room from May 9 to May 13, 2018 (4 nights)
- breakfast at the hotel
is € 395.00 per person.
There is an additional charge of € 100 for those who require single rooms.

Payment/deposit:
As soon as your application/registration is accepted, the organizers will confirm and ask you to pay a deposit of 50% of the full price by December 1st, 2017. The banking details will be communicated together with the invoicing.
The balance is payable before April 1st, 2018.

Cancellation and refund policy:
The organizers reserve the right to cancel the event before April 1, 2018. In this case, 95% of the deposit will be refunded.
In case a participating orchestra or an individual musician cancels its registration before January 1st, 2018, the full deposit will be refunded. If the cancellation reaches the organizers between January 1st and March 31, 2018, 75% of the deposit will be refunded. There is no refund for cancellations after April 1st 2018.
If the participation of part of the members of a registered orchestra or orchestra delegation is cancelled, this cancellation has to be announced by the leader of the orchestra and the refund policy described above will apply proportionately.

Insurance
Illness and accident insurance as well as travel and instrument insurance are the sole responsibility of the participants. The organizers formally decline all liabilities in this respect.
Make sure that personal insurance covers the stay abroad in the countries you visit on your trip.

Deadline for application: October 1st, 2017.

By signing this form you accept the rules and regulations as set out for the partcicpation in the 11th European Orchestra Festival EOF 18.

Norwegian law applies.

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