2024 Sunflower Festival at Alvis Farms Food Vendor Application
We are excited to open our Sunflower Fields again this summer, for the 6th annual Sunflower Festival at Alvis Farms. Thank you for your interest in participating as a vendor. Please read through this application in its entirety, and let us know if you have any questions.

Event Date:
June 21-23, 2024 

Event Times: 
Friday - Sunday: 9am - 8pm

Set-up Times: 
7:30am - 8:30am (vehicles moved to designated vendor parking area by 8:30am)

Event Location: 
Although our field does not have an address you can use the pin below or can put this in your GPS: 1080 Seay Road, Manakin-Sabot, VA 23103
The festival will take place 1/2 mile east of Shallow Well Road on Seay Road in Manakin-Sabot, VA 23103 (approximately 10 minutes west of Short Pump off of Broad Street Road (Rt. 250)). https://goo.gl/maps/QVg8QP8SfxutZgpu9
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Email *
Event Dates
June 21-23, 2024
Food Vendor Application
Please fill out the application below. Completing this application does not guarantee acceptance. Your application will be reviewed and you will be contacted to confirm your acceptance as a food vendor for the 2024 Sunflower Festival at Alvis Farms. This is to avoid duplicates to ensure vendors have the best opportunity for success.

Applications will not be taken after June 10, 2024.  If accepted, payment must be made within 24 hours of confirmation email.

One-Day Vendor Fee: $50
Refund Policy:
Vendor Fees are non-refundable unless the event is cancelled due to weather.

Additional Information:
Vendors are to provide their own tent, tent weights (25 lb minimum per leg), and tables. It is required that a qualified representative be on site during all times to man your booth(s).
Vendors are responsible for securing booth and products overnight as well as providing protection in case of inclement weather.
Alvis Farms Events and any of their sponsors or representatives, will not be held responsible in case of accident, injury, theft, or damage to any persons property and/or merchandise.
Food vendors must carry general liability insurance of at least $1 million; the COI should list The Sunflower Festival at Alvis Farms, at 1080 Seay Rd. Manakin-Sabot, VA 23103. Please list additional insured: Alvis Farms Events LLC & Alvis Properties LLC.  This must be submitted to alvisfarmsva@gmail.com by June 15, 2024.
Food vendors must have a temporary food establishment permit on file with the Virginia Department of Health, which must be completed by 10 calendar days before the event.
Compliance with all local Health Department and Virginia Department of Agriculture and Consumer Services (VDACS) regulations is the responsibility of the vendor.

Each vendor will receive an email with set-up information and event details the week of June 10, 2024.


Food Vendor Questions? Please contact Phyllis at (804) 317-1945 or alvisfarmsva@gmail.com
Business Name *
Contact Name *
Phone *
E-mail *
Website
Address *
City *
Zip *
Brief Description of Products *
Social Media Handles
Facebook (example: @AlvisFarms)
Instagram (example: @AlvisFarms)
Vendor Space
Please let us know how much space you require for your food truck *
Electricity
This event is located in a field on a farm. There will be no electricity available unless you provide a generator. Please let us know below if you will be bringing a generator so we can place you in an appropriate location for noise issues.
*
Water
There is no potable water available on site; food vendors are responsible for providing their own water from an approved source.
Tent
Please feel free to bring a tent to put in front of or beside your truck. 
**Tent weights of at least 25lbs/leg are required for all tents
Festival Dates
Please select all the dates which you will be available to participate in the 2023 Sunflower Festival. Upon receiving your application, we will email you to let you know if you've been accepted, and if so we will confirm the dates you will be attending and what amount is due to reserve your spot.
*
Required
This is a non-smoking event, smoking will not be allowed on the premises.
Smoking, Vaping, E-Cigarettes, and Marijuana are all strictly prohibited
Vehicles are not permitted inside the festival area until the festival has ended.
Vendors are expected to stay on-site, and be open for the duration of the open hours of each day they're present at the festival, unless they’ve already discussed this with a member of Alvis Farms Events.
Vendor Rules & Agreement
Vendors are to provide their own tent, tent weights (25 lbs minimum per leg), and tables. It is required that a qualified representative be on site during all open hours to man your booth(s). Vendors are responsible for securing booth and products overnight as well as providing protection in case of inclement weather. Alvis Farms Events and any of their sponsors or representatives, will not be held responsible in case of accident, injury, theft, or damage to any persons property and/or merchandise. Wineries and cideries must provide their own ABC license. Food vendors must have appropriate permit from the local health department.

Please share these rules with anyone who will be helping man your booth.

I understand that if I am accepted as a vendor,
  • Alvis Farms Events will determine my booth's location
  • Alvis Farms Events has the right to promote my involvement in their event
  •  I, or a qualified representative, will be on site during all open hours to man my booth; if my booth is set up during open hours I agree to be present and vending
  • I am responsible for bringing tents, tent weights (25 lb minimum per leg), back drops, tables, chairs, fans, extension cords, ice, potable water, etc. as needed for my booth
  • I agree to only use the entrance gate to come in and out of the festival during open hours (removing, cutting, or climbing over fencing will not be tolerated and I understand that I will be fined if I or any representatives of my business are found damaging Alvis Farms' property)
  •  I will only be allowed on the property during designated set-up times and during festival hours. 
  • There is no smoking, vaping, e-cigarets, or marijuana allowed on the property
  • I am responsible for submitting my information to the health department, to let them know that I will be vending at this event 
  • I, and my team, will follow all sanitary regulations from the health department (no aprons worn in the porta potties, hands washed, etc.)
  • The festival does not carry insurance to cover my personal property; I store and display my products and belongings at my own risk. 
  • I am responsible for reporting sales tax directly to the state of Virginia. 
  • I agree to set up during the designated setup times, and will not dismantle my booth until the festival has closed each day.  

I understand that failure to abide by these rules will result in me not being asked to come/accepted for future events.
By typing your name below, you agree with the above rules and agreement
*
After submitting this form, you will be contacted to confirm if you are accepted or if we've already accepted another vendor with the same product, as well as instructions for submitting your payment. Thank you!
A copy of your responses will be emailed to the address you provided.
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