OXPL Meeting Room Request Form

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The Oxford Public Library welcomes public use of its meeting facilities. The Meeting Room Policy establishes rules and procedures for the use of the Library’s meeting facilities. The library staff member in charge of the building is responsible for implementing this policy and for maintaining reservation lists. *Filling out this form does not ensure a reservation, you will be contacted by the library to inform you of your request's status* Before completing this form, you must read and agree to the library's Meeting Room Policy, which can be found here.

Usage of the meeting room MUST meet all of the following; Please check the boxes below. *

We are a not for profit organization, or using the space for educational uses only.

We will not use the meeting room for commercial activity.

Our meeting is free and open to the public.

We have read and agree to honor the OXPL Meeting Room Policy, including: General Guidelines, Reservations Guidelines, and Care and Use of Facilities Guidelines

Required

Name of group/organization: *

Purpose of Group/Organization: *

Website: (If applicable) *

Meeting Description- please explain what this meeting will be about. *

Name of Representative: *

Address: *

Expected attendance: *

Phone Number: *

Email Address:

Alternate Contact Name: *

Alternate’s Phone: *

Alternate Email Address:

Do you need furniture or equipment? *

Yes (The library will contact you for specifics).

First Choice of Date and Time:

*You may book events only for the current calendar year.

*Rooms cannot be booked for days or times when the library is not open.

**Please be sure to specify the time you will be ARRIVING and LEAVING the room. The room may be reserved directly before or after your time**

Second Choice of Date and Time: *

My typed name, which serves as my digital signature below, indicates that I agree to ensure that my organization will abide by the policies of the library with regard to meeting room use. I have read or received a copy of the “Oxford Public Library Meeting Room Policies” and agree to comply the rules and procedures. *

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