Ithaca Festival 2017: Spring Craft Show Application Form
Ithaca Festival Craft Show: June 2 - 4, 2017

Hours of Operation:
Friday 12PM - 8PM
Saturday 10AM - 8PM
Sunday 10AM - 7PM

Deadline for Applications: April 28th, 2017.
If you miss the deadline, please call 607-277-8679 or email eventsdowntownithaca@gmail.com

PLEASE NOTE: The DIA is only responsible for the Craft Show at Ithaca Festival. For all other Ithaca Festival related inquiries, please contact their organization directly at http://www.ithacafestival.org/

Important Note for 2017: As you may know, the Ithaca Festival moved their parade from Thursday to Friday last year. They intend to keep it this way again this year and we are working closely with them on Craft-Specific marketing plans so that shoppers can adjust to this smoothly. This effort will be a combination of radio, print, digital content and dedicated space in the official festival program.

The Ithaca Festival Spring Craft Show is one component of the larger Ithaca Festival, one of the largest annual events in Ithaca (NY), attracting an audience of over 30,000 people. One of America's best homegrown arts festivals, the event takes place Friday through Sunday in the downtown area of Ithaca. The parade will take place on Friday evening and the craft show and full festival will take place Friday - Sunday. Please visit the Ithaca Festival website (http://www.ithacafestival.org/ ) to read more about the music, food, and art that makes Ithaca Festival unique.

We invite you to apply to exhibit and sell your work, and hope that you are able to participate in the show. We, as the Downtown Ithaca Alliance and managers of the Craft Show will be working closely with the Ithaca Festival organizers to promote the show in the official Ithaca Festival Program Guide, on the website, and in advertising for the event. We heard your feedback from years past and will be providing runners to relieve vendors who need to step away from their booths to eat or take a break.

Please do not hesitate to contact the Downtown Ithaca Alliance with questions. We look forward to hearing from you soon!

Tatiana Sy
Special Events Director
Downtown Ithaca Alliance
607-277-8679
eventsdowntownithaca@gmail.com


ITHACA FESTIVAL CRAFT SHOW GUIDELINES
Application Fee: $20

Please make out two checks (One with the application fee and One with the booth fee) to the Downtown Ithaca Alliance and mail to:

Downtown Ithaca Alliance: Ithaca Festival Craft
171 East State Street PMB 136
Center Ithaca
Ithaca, NY 14850


GENERAL LOAD IN/OUT: Set-up time is from 7AM - 10AM each day. The Craft Show will take place on a paved city street. Tent weights are required and stakes may not be used (we suggest cinder blocks or 5 gallon water jugs). All craft vendors must provide their own 10x10 tent (or a 10x20 or 2 10x10 tents if you are in a double space). There is no electricity in the Craft area. No awnings are allowed on tents because they may interfere with the fire lane.

Vehicles must be removed immediately after unloading; vehicles are not permitted on the Craft Show blocks after 9AM each day. If you plan on arriving after 9AM, vehicles will not be permitted and you will need to use a hand truck to move your items into the Craft Show. After you unload your vehicle, please remove your car from the Craft Show area, park, and then come back to set up your booth. Vehicles must be removed promptly after unloading or it will create a traffic jam. Ithaca Festival staff will be on site to assist with traffic flow. Your booth space number will be written on tape on the curb at your space; please stay within your designated space and observe all fire lane markings.

Detailed load in/out instructions will be sent out after confirmation and location assignments are sent out. Please note that applications do not guarantee a space, you must receive confirmation.

PARKING: You can park in the Cayuga St Parking Garage (across from the Hotel Ithaca), in the Green St. Garage, or in the Seneca St. Garage. Parking is $1/hour in each garage on Friday (with a $7 maximum). Event parking in each garage is $5 for the entire day on Saturday and Sunday. If you cannot fit in a parking garage (7-foot clearance, no trailers), you must call or email ahead of time so that we can suggest alternate parking sites. On-Street Parking is $1.50/hour on Friday and free on Saturday and Sunday (payable at the pay machines).
***If you require special arrangements for parking, there will be an opportunity to say that in this application. Please note that this requires advanced notice and there are fees associated with this arrangement.

GENERAL INFO: Your booth must be kept neat and clean. Your table should be covered to the ground and boxes must be hidden from view. You are responsible for packing out your own trash and recycling. Access to brick-and-mortar stores must be maintained at all times. No alcoholic beverages are permitted in downtown Ithaca. Porta-Johns are available at the N Cayuga - Seneca St intersection and the N Cayuga - Buffalo St intersection. For an indoor restroom, please go to Center Ithaca (171 E State St on the Commons). Downtown Ithaca Alliance staff will be available to watch your booth while you take a break to eat or use the restroom; we will provide you with a telephone number to call when we send out Load-In/Out Information. We will have Craft Relief Visits scheduled throughout each day of the festival.

Overnight security is provided on the Friday and Saturday nights of the Ithaca Festival. However, we advise removing any valuable items from your site. You may leave your tent and belongings in place on Friday and Saturday nights.


CRAFT SHOW REQUIREMENTS: Work submitted and sold must be the original work of the entrant. Commercial and manufactured items will not be allowed, and the Downtown Ithaca Alliance reserves the right to have you remove unacceptable merchandise from the display area. Each craft vendor will handle her/his own sales. Collecting and reporting of sales tax is each craft vendor's responsibility. A copy of your tax certificate is required by the City of Ithaca to be displayed in your booth while the Ithaca Festival is open to the public.

For lodging information, please visit www.visitithaca.com

We look forward to another wonderful year of the Ithaca Festival Craft Show! I hope you have a great show!

Tatiana Sy
Special Events Director
Downtown Ithaca Alliance
607-277-8679
eventsdowntownithaca@gmail.com - Please put your business name and 'Ithaca Festival Craft' in the Subject Line.

Name
Your answer
Business Name
Your answer
Mailing Address
Your answer
State
Your answer
City
Your answer
Zip Code
Your answer
Phone Number
Your answer
Email Address
Your answer
Website
If you don't have a website, please mail 3 photos of your work and a photo of your booth with your checks.
Your answer
Sales Tax Number
If you are applying for a NY State Tax ID, please write that in the box below. You must have a Sales Tax Number unless you are applying to provide a service such as face painting
Your answer
What days will you be vending?
Craft Show Hours of Operation: Friday 12PM - 8PM, Saturday 10AM - 8PM, Sunday 10AM - 7PM
Required
Medium
Choose as many as apply
Required
Describe your work and how you make it
Your answer
Describe a booth location you have enjoyed in the past or please notify us of any special requests.
Your answer
Do you need trailer or handicap parking?
If so, please provide exact measurements in feet from the front of your vehicle to the end of your vehicle or trailer. This will help us determine if we need to reserve one or two parking spaces for you. On-Street Parking is $13.50 on Friday and free on the weekends. Spaces are very limited and we will try our best to accommodate each request, however we cannot guarantee. Size: If you cannot fit in a parking garage (7 foot clearance, no trailers allowed in garage)--you qualify for special arrangements.
Your answer
IMPORTANT: TYPE OF BOOTH SPACE
PLEASE READ THIS CAREFULLY: While Cayuga Street Booth Space remain the same in terms of layout, please note that we have increased rates and there is a premium for corner booths as mentioned in the introduction to this application. Booth spaces on the Commons are limited-- please note that these spaces are not exclusive to craft vendors. Corner booth space requests will be acknowledged first come, first serve and we will confirm requests in a timely manner. Corner booth spaces are only available for 3-day vendors. Corner booth spaces qualify as the first two booths on each side of the following street corners: Cayuga & State, Cayuga & Seneca, Cayuga & Buffalo. If you traditionally sign up for a space larger than 10x10, you will have an opportunity to indicate that in the next question. ARE YOU A MERCHANT IN THE BID (EXCLUDING FOOD)? We have a merchant rate available so please select that option below. Booth allotments at this rate are space pending as we have to first accommodate merchants who reside on the space where the event is happening.
If you chose a CORNER BOOTH space, please opt in for either Primary and/or Secondary preference. Corner booth spaces qualify as the first two booths on each side of the following street corners: Cayuga & State, Cayuga & Seneca, Cayuga & Buffalo. If you opt for the Primary option only, and we run out of spaces, you will automatically be assigned a standard booth space and rate.
If you indicated 'OTHER' for Booth Space please provide more information
Your answer
Note the total combined amount of the TWO(2) checks you will be sending the DIA.
Your answer
How Many Years Have You Participated in Ithaca Festival (For Press Purposes)
Your answer
Please confirm that you have provided a working website link or will submit photos of your work and have sent the DIA a photo of you working in your workshop space
Complete the checkbox before submitting your application
As an exhibitor, I agree to comply with the rules and regulations of this event. That, in consideration of my application being accepted, I intend to be legally bound; that I do hereby, for myself and my heirs, executors, administrators, successors and assigns release and forever discharge any and all rights and claims for damages which I may have or here-after accrue to me against the City of Ithaca and the Downtown Ithaca Alliance, and their employees, officers, volunteers, members, and board of directors for any and all damages, losses and injuries sustained to me and/or my property during the Ithaca Festival. I hereby agree to indemnify, hold harmless and defend the aforementioned entities from any claim of action for property damage, personal injury, and/or wrongful death. I attest that I am physically fit and am responsible for my own actions. I verify that I will be present at the show and that all work shown will be my own original work. I understand that commercial, imported, and manufactured items are not allowed. I have sent in two (2) separate checks made out to the Downtown Ithaca Alliance. I have enclosed a self-addressed envelope with sufficient postage to return my images (if required). I have included three (3) slides or good quality color photos with my name or an adequate website address that displays my work.
Required
Signature
By typing your name, you are agreeing to the guidelines stated above
Your answer
Date
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