EVENT DATES: *Dates are subject to changing. Do not share the dates of the Bodega until they are officially listed on the Breese Stevens Field website. None of the below dates will conflict with the Madison Night Market.• The Bodega will be held on the following dates. - Thursday, May 30th: 5:00pm-9:00pm - Sunday, June 16th: 12:00pm-5:00pm - Thursday, July 25th: 5:00pm-9:00pm - Thursday, August 22nd: 5:00pm-9:00pm
Current vendors in good standing will receive priority for space at the Bodegas. Food carts will be limited. Vendors intending on selling beverages, brats, ice cream, and smoothies will need special considerations and should list any of these items in the description below. *IF YOU PLAN ON SELLING ANY CONSUMABLES, I WILL BE SENDING YOU AN ADDITIONAL FORM TO FILL OUT TO SUBMIT TO THE HEALTH DEPARTMENT*
Temporary food license application: https://drive.google.com/file/d/1WJLcLfKdst-vlxfzmooIWBYUHdp6JZ8l/view?usp=sharing
Food sampling guidelines: https://drive.google.com/file/d/1wHjk6Q46EEfQ0taQDWIvANGpqzSAMBe5/view?usp=sharing
EVENT INFORMATION:• The Bodega will open at 5:00 PM and runs through 9:00 PM (with the exception of June 16th).• Breese Stevens Field management will be requesting No Parking permits on the Bodega days around the perimeter of the facility to use as vendor parking and loading. Parking inside the facility will be limited.• Thursday dates: Vendors will be allowed to access the field beginning at 11:00 AM on the day of the Bodega to setup. All booths must be setup and ready for service at 4:00 PM. Failure to be completely loaded in and set up by 4:00 PM will result in loss of security deposit. Sunday date: load in can begin at 8:00 AM and must be set by 11:00 AM. • Tear down will begin at the conclusion of the event, 9:00 PM on Thursdays, 5:00pm on Sunday. • Each vendor must stay from the duration of the Bodega, 5:00 PM-9:00 PM (Thursday) or 12:00 PM-5:00 PM (Sunday). • All vendors must submit online application.• All vendors must submit a signed contract.
BOOTHS:• Standard Space: 10'x10' booth space• All vendors are required to obtain a current and valid WI State Seller’s Permit and at this time are required to hold general liability insurance. There are exceptions to this rule, to read more about your needs please visit https://www.revenue.wi.gov/Pages/FAQS/Occasional-Sale-Exemption-QA.aspx•All users must provide A- or better rated insurance carrier with $1M occurrence/$2M aggregated general liability limits, state statutory work comp limits and add Breese Stevens Field as an additional insured while providing a certificate of insurance.*• *If currently uninsured, please follow the instructions listed in the description of the insurance question. If you do not plan on obtaining insurance for your business, Breese Stevens Field management can provide a legally binding document that will waive BSF from liability at no additional cost. • Booth location will be pre-determined by event management. Vendors may submit location preferences but final location will be at the discretion of management.• Electricity, tents, tables and chairs are available for rent per Bodega for an additional fee• Vendors must get approval of inventory that will be sold.
FEES:Fees vary based on number of dates committed to, goods sold and space needed. A standard artisan 10'x10' booth will be priced as follows:• 4 2019 Bodegas (all): $120 • Any 3 2019 Bodegas: $105• Any 2 2019 Bodegas: $95• Any 1 2019 Bodega: $60Vendors selling food (specifically food carts and non-prepackaged food vendors) will be charged $150 per Bodega or $600 for the season. • An accountability deposit ($100 for non-food cart vendors, $200 for food cart vendors) is mandatory to ensure consistency between Bodegas and that contractual obligations are being upheld. The security deposit will be enforced through charging the payment method on file stored in our PCI-Compliant processing system only AFTER the contract has been broken. If the contract remains intact no additional charges will be made.• New in 2019 is the option to pay for your Bodega fee online with a credit card. That card number will be securely held until contractual obligations have been upheld. If the contract is broken by the vendor, the card on file will be charged the price of the accountability deposit. This means you will only need to pay the vendor fee to us and get to keep the security deposit sum in your account unless the contract has been broken. • The vendor fee (and security deposit if paying with physical check) must be paid in full once application has been approved to hold your spot in the Bodega.• Want to reduce your fee? For each *new* (new to the Bodega for the 2019 season) vendor that signs for the Bodega and lists you as the person who referred you we will refund $15 of your vendor registration fee up to your total fee amount (not including security deposit) at the end of the season.• Do not submit payment until a formal contract has been signed and an invoice has been sent to you. Once a contract has been signed, an invoice with an online payment option will be sent to your email. Payment can be made in the form of credit card or e-check. (Security deposit fee will only be charged to this card if contract is broken)