Hub Club RFP Spring 2019
Request for Hub Club Programming at Juanita Sanchez (JSEC) & 360 High Schools
Spring 2019
Deadline: 11:59 pm EST on Sunday, March 17, 2019

The Providence After School Alliance (PASA) will be working with students, faculty, staff, and community partners to build a dynamic 21st Century Community Learning Center (21CCLC), with a grant from the Rhode Island Department of education. This Spring we are instituting a system of Hub Clubs (After School Programs) that will run for 6 weeks. This initiative will be a hybrid consisting of PPSD teacher-run programs and programs run by community organizations. These programs make a connection to PASA’s graduate profile and continue to allow students to develop critical 21st Century Skills.

Program Overview
● The Hub at JSEC & 360 High Schools will offer 6-9 Hub Club programs running for a total of 6 weeks starting on Monday April 22, 2019 to Thursday May 30, 2019. We are asking teachers and community partners to submit proposals for programs they would potentially like to offer as part of the Hub’s aligned multi-programs approach at JSEC & 360.
● Programs will operate in the school as well as at off-site locations. However, to simplify logistics for students, programs that can physically operate onsite, at the school are expected to do so.
● Transportation will be provided to off-site locations only when the facilities or equipment offer unique opportunities for the participants; transportation needs should be discussed with the JSEC & 360 Hub Coordinator prior to submitting you proposal.

Provider Expectations
● All applications should be submitted electronically via this Google Form.
● All accepted applications will be notified by Friday, March 22, 2019.
● Providers are required to participate in coordinated recruitment events targeted at youth and families. All program providers will be notified the exact date/time and are expected to participate.
● Providers will be required to reach out to youth and families via phone before their program begins.
● Any program with average daily attendance below 4 may be discontinued at any time.
● Program providers must arrive 15 minutes before the start of their program.
● Program instructors need to have a national background check, resume, and insurance on file with PASA. However, do not submit these forms with your application; instructions will be provided to funded programs on when to submit these documents.

Budget Details:
As you prepare the budget form for your program, please consider the items listed below. Applicants should be judicious when determining budget amounts. Proposals will be reviewed as part of a competitive process, and the costs submitted for a program will be measured against other applications. Reviewers will consider the quality of the experience for youth at the same time they are looking at the cost per youth for the proposed programs.

a. The hourly rate for PPSD teachers is a maximum of $25 per hour. Community organizations and independent contractors request an hourly rate that is subject to negotiation. If a second instructor is used in the program, providers may want to consider paying them a lower rate, especially if the second instructor is less experienced. For any questions about the hourly rate, please contact JSEC/360 Hub Coordinator Ciara Parks ( / (401-345-7339)).

b. The programs will run for 6 weeks, typically on a Monday/Wednesday or Tuesday/Thursday from 3-4:30 or 3-5:00 pm

c. Sodexo provides daily snacks for all youth participants, so food costs should not be included in your budget (unless you are applying to run a food preparation program).

d. Any equipment that applicants are asking to be funded should be identified as reusable or not. Providers should identify if they will need assistance with storage of these materials. If materials are reusable, these items will be the property of the Hub.

e. For those requesting funding for field trips or other off-site events related to your program, please detail these costs in the “Other Costs” section of the budget form and provide a detailed description in the budget narrative. Since the logistics and travel costs for these trips can be prohibitive, funding for field trips will only be funded if the applicant has discussed the field trip with Hub staff prior to submitting the proposal.

f. Community Organizations funded for Hub Club programs will receive the first half of the payment halfway through the program and the second half of the payment upon program completion and student retention. Supply costs are to be included in the total budget and explained in the budget narrative. All supplies will be purchased by the community organization.

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