Data Use Inventory of Current Business Processes and Systems
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Enterprise Systems Renewal
The Enterprise Systems Renewal (ESR) program is the largest technology and business process improvement program ever undertaken at UC San Diego. We are reviewing and replacing financial (IFIS), student (ISIS) and payroll (PPS) business systems and implementing many other new systems.

WHY?

The current enterprise systems are outdated—in some cases by decades. Creating processes to make the systems work for us has enabled us to keep up with campus growth so far, but with UC San Diego’s expected, unprecedented growth, we need to find ways to work smarter and more efficiently.

As new processes and technologies are put into place, current systems and sources of data will be retired. This will change the way you get data.

WHAT DOES THIS MEAN FOR ME?

We'll be working with you to make the transition to these new systems and sources of data. The first step is to learn about how you currently use data for your existing processes, workflows and reporting.

WHAT HAPPENS WITH THIS INVENTORY?

We are asking you to inventory existing business processes and applications that are using data from current campus sources like IFIS, ISIS, and PPS.

With the information inventoried, technology and governance teams made up of members of the campus community will:

     * Review the business needs for data collection.
     * Discover what kind(s) of data is needed to support your process.
     * Determine how your data needs might be fulfilled within the new data framework created by ESR.
The Inventory
The Data Use Inventory consists of two sets of approximately 11 questions each that will first ask for information about the business process behind your application, followed by application- and data-specific questions.

Some options in this form will not apply to your particular process or application. In these cases, reply with N/A.

WHO SHOULD COMPLETE THE FORM?

We recommend the process lead consult with department staff and management, IT support staff, your Departmental Security Officer (DSA), Business Officer and others who are involved in workflows, business processes or application development to collect information for the most complete inventory.

WHAT HAPPENS AFTER I CREATE AN INVENTORY?

The Continuity Planning team or individual enterprise project teams will contact you for more information. Learn more about the 4 steps of the Continuity Planning process at http://esr.ucsd.edu/continuity.

Contact the Continuity Planning team at esr-continuity@ucsd.edu with questions.

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