Dark Odyssey: Winter Fire 2018 - Call for Volunteers
Dark Odyssey: Winter Fire 2018 registration is open! It's time to recruit volunteers, without whom this magical event wouldn't be possible. We are looking for people who are helpful, positive, and willing to go the extra mile.

Dark Odyssey has over the years used volunteer positions as a way to provide scholarships for folks that may not be financially capable of attending a big community gathering. So we often prioritize new requests for financial assistance over those who have had the opportunity to volunteer before. We are looking for mostly 6 but a VERY FEW 12 hour volunteers in exchange for partial or full compensation into the event. Partial volunteers will work 6 hours of time and receive a discounted admission of $100 for the weekend registration. Full volunteers will work 12 hours and receive a free weekend registration. In order to be considered for a 12 hour spot, you must have a proven track record of excellent volunteer or staffing work with Dark Odyssey.

Once you submit this form you will be contacted if we can offer you a position. Lodging, meals, and merchandise are not included.


Sometimes volunteers continue to be needed up to a week before the convention, so it is difficult to know when we are "done" filling spots. Thank you for understanding. We do our very best to get back to folks in a timely manner, but it may be up to two weeks before you are contacted.

Job Openings: Each of these jobs needs several people. Make sure if you are applying you aren't over extending yourself with other duties (demo bottoming, presenting, etc).

Setup and Tear-down Crew:
It's exactly what it says. The times for this spot is before the event gets going and after the event is over. You will be working with team leads to make the space "Dark Odyssey" style. You will need to be able to lift over 20 lbs. and be pretty mobile. Lots of carrying and moving things around. Preference goes to those with theater design, stage design, decorating, and other creative people to execute a "vision." Set-up is Thursday Tear-down is Monday

Space Flippers:
We need help turning the classroom spaces into play spaces and vice versa. You MUST be able to move heavy objects! This volunteer position is each day (Friday, Saturday AND Sunday) from 6pm-7pm and 3am-4am.

Checking in attendees, collecting past due amounts, and make sure forms are filled out accurately. Discretion and focus is paramount in this position. You will be interacting with attendees so a pleasant calm demeanor is a must.

Monitoring check points throughout the hotel ensuring all those entering convention space are attendees with the appropriate credentials. Provide directions to those who may be lost. Assertiveness and the able to contain an issue calmly until the appropriate staffer has been contacted are skills needed for this position.

Playspace Monitor (PM):
Monitor the Playspace for safety issues, assisting with equipment changes during the shift, keeping safer sex supplies stocked, and answering questions. We will need to know any qualifications you have and experience level.

People wishing to bootblack this year will need to fill out this form and will be contacted by our bootblack coordinator. These shifts will be 6 hour partial comps only. Tips will be split between the bootblack and the charity selected by Dark Odyssey for Surrender 2016. Previous experience required.

Thank you for considering applying. If you have questions, please email us at Volunteers@darkodyssey.com

Messages sent to the DO_Volunteers Fetlife box are discouraged, as it is not efficient for this process.



Dark Odyssey Volunteer Coordinator

Email address *
If you have already registered please enter your registration number
Full Legal Name *
Scene/Badge Name *
Fetlife Name
This helps us with volunteer vetting. The better you are vetted the better the position you qualify for.
Phone Number *
Please use (xxx) xxx-xxxx Format
What would you like to do?
This is helpful to us, but does not guarantee you will get the position you request.
Setup/tear down
Space Flippers
Playspace Monitors
First Choice
Second Choice
Third Choice
Please list your expected arrival time and departure for this event. e.g. (Friday noon - Monday 8 am)
Please list any physical limitations you might have
(Please be succinct and enter as a single paragraph)
What best describe you? *
If you chose #3 on . the previous question, please indicate the most recent DO event at which you volunteered
Please provide other information you feel we should know when selecting volunteers.
Financial hardships, flexibility on positions and scheduling, skills, etc. (Please be succinct and enter as a single paragraph)
A copy of your responses will be emailed to the address you provided.
Please complete the captcha before submitting the form.
Never submit passwords through Google Forms.
This content is neither created nor endorsed by Google. - Terms of Service - Additional Terms