Collegiate Athletics Operations Risk Survey
According to the URMIA, there are 23 risk areas for collegiate athletics.  This is a preliminary survey of your athletic department's implementation of safety and security BEST PRACTICES in 9 operational areas.

This survey also includes factors to determine readiness to return to work or play considering COVID-19 mitigation practices

When inputting your responses, determine if you possess a documentation method.

Sources: CDC, WHO, FIFA, International Olympic Committee, NCS4 Best Practices, AIHA Return to Work, NATA

Response Values are assigned to each response:

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Email *
General Intake
First and Last Name - Title *
Years of Athletic Administration *
Name of Institution *
Website *
State *
Classification  of Institution - Check all that apply *
Required
COVID-19 CONSIDERATIONS
Assembled a COVID-19 response team *
Identify and prepare for detraining concerns in student athletes *
Vulnerable individuals, including coaches and administrators, should not participate in any practices, conditioning activities, contests or events during phases one and two *
Team staff and volunteer leads ensure that their teams and volunteers are briefed on the protocols for suspected and confirmed patients, on infection prevention and control measures, and on where to find more information. *
Showering immediately after practice, games and workouts.  Towels should not be shared. Athletes should not share clothing, bars of soap or other personal items *
Protocol for the use of water bottles Good team hygiene includes ensuring all players, officials and staff have their own water bottles to prevent the transmission of viruses and bacteria.   Bottles should be labelled and washed (with dishwasher soap) after each practice or game *
Elimination of pre and post event rituals.  Contact between teammates (chest bumps, high fives, hand shakes, etc) *
Avoid steam rooms or saunas. Water disinfection; it is necessary to maintain the concentration of disinfectant in water for consumption and in pools or spas within the limits recommended according to international norms and standards, preferably at the upper limits of the range *
Relevant organizers and responsible staff been informed about the latest available guidance on the COVID-19 outbreak: official web resources available from WHO, United States Centers for Disease Control and Prevention (CDC), European Centers for Disease Control and Prevention (ECDC), United Nations (UN), local public health authorities. And are the relevant organizers and responsible staff committed to following the available guidance documents *
Organizers aware of global and local daily situation reports as provided by WHO or local public health authorities *
Organizers and responsible staff understand the nature of COVID-19, its risks and transmission routes, clinical signs and symptoms, asymptomatic cases, definitions of suspected /probable/ confirmed cases, contacts,  vulnerable population groups, treatment options and the steps that can be taken by organizers and attendees to limit spread and transmission, the recognized best practices (including respiratory etiquette, hand hygiene, physical distancing, use of personal protection equipment (PPE), etc), and the travel restrictions adopted by different countries that may affect the mass gathering (if international participation is occurring) *
Relevant event organizers (Medical Response Coordinator/Team) understand what kind of threat COVID-19 could cause to human health and what are the specific COVID-19 health risks and complications to be monitored in players by sports health professionals *
Relevant event organizers (Medical Response Coordinator/Team) understand (or have an expert consultant to advise) on COVID-19 testing and immune status assessment. Including, what information on testing and Immunity status could be part of and could not be used for decision making to resume training and participation in events as well as to reopen venue to spectators *
A Medical Response Plan that includes COVID-19 considerations developed for this event
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The host country and/or event organizer requested support from WHO and/or local public health authorities *
There an COVID-19 Outbreak Response Coordinator/Team in the organizational structure with defined roles and responsibilities, coordinating the health preparedness and response planning for the outbreak *
The event organizer acquired PPE (masks, gloves, gowns and googles) for on-site medical personnel to help reduce transmission *
The organizer provided masks for event attendees (e.g. spectators, teams, organizers, support staff, media, suppliers) to help reduce transmission *
The organizer acquired hand sanitizer and tissues, with plans to frequently replace soap canisters in washrooms to help reduce transmission *
The organizer acquired bins with lids for the safe disposal of hygienic materials (eg, tissues, towels, sanitary products) throughout the venue including washrooms and changing rooms to help reduce transmission *
The organizer acquired hand sanitizers and rubs for all entrances and throughout the venue to help reduce transmission *
Indoor venue and facilities: ventilation assessment (both game and practice venue), event attendees movement planning (corridor direction markings, separate entry and exits), facilities access (canteen, toilets, changing rooms, showers, officials rooms, store),  entrance control and signage *
Cleaning materials, disinfectants, entrance mats, etc.  Venue cleaning staff clean and disinfect especially water and sanitation facilities at least once a day, particularly surfaces that are touched by many people (railings, lunch tables, sports equipment, door and window handles, and training aids etc.) *
If a person falls ill/ shows symptoms of an acute respiratory infection during the event, is there a procedure for event attendees (e.g. spectators, teams, organizers, support staff, media, suppliers) to clearly identify whom to contact and how to do so if they or other event attendees are unwell? *
If a person falls ill/ shows symptoms of an acute respiratory infection during the event, is there a protocol on whom event organizers should contact in the host country to report suspected cases and request epidemiological investigations? *
If a person falls ill/ shows symptoms of an acute respiratory infection during the event, are first aid services or other medical services in-place and equipped to support patients with respiratory symptoms? *
If a person falls ill/ shows symptoms of an acute respiratory infection during the event, are there isolation rooms or mobile isolation units available on-site? *
If a person falls ill/ shows symptoms of an acute respiratory infection during the event, are there transportation services with trained professionals available to transport critically ill patients with severe acute respiratory infections to a hospital or out of the host country, if necessary? *
A cleaning schedule been developed to ensure the venue is clean and hygienic.  Wiping surfaces with disinfectant is recommended (before, during, and after the event) *
Seating arrangements assigned during the mass gathering to ensure the crowd will remain stationary for most of the duration of the mass gathering event *
Seating arrangements ensure physical distancing can be maintained (If there are no seating arrangements, answer "not applicable".) *
There are established screening measures including temperature checks for event attendees (e.g. spectators, teams, organizers, support staff, media, suppliers) at points of entry, venues, routes and on-site medical facilities (first aid points) *
There are measures in place to ensure event attendees (e.g. spectators, teams, organizers, support staff, media, suppliers) do not crowd at potential 'choke' points (such as gates, entrances, food services, rest rooms) *
The host is planning to conduct or require COVID-19 laboratory diagnostic tests on all event attendees (e.g. spectators, teams, organizers, support staff, media, suppliers) attending the mass gathering? (If yes, please specify in comments the type of COVID-19 diagnostic the country uses.) *
Transportation is provided for the mass gathering (such as private cars, buses with limited travelers, etc.) to enable event attendees (e.g. teams, organizers, support staff, media, suppliers) to avoid public transportation *
The host country have a national public health emergency preparedness and response plan that can address severe respiratory diseases including COVID-19 *
Is it possible to shorten the duration of the mass gathering to limit contact among event attendees and limit the duration of exposure? *
If the event is for a duration of 14 days or longer, does the Medical Response Plan include resources and protocols for managing all public health interventions that would be necessary and supporting the national public health authorities if event attendees are infected and become sick at the event? (If the event is less than 14 days, please answer "not applicable".) *
If the event is for a duration of less than 14 days, does the Medical Response Plan for this sporting mass gathering include protocols for organizers to notify all event attendees of possible exposure to COVID-19 if the organizers are made aware of any suspected or confirmed cases among people who attended the event? (if the event is 14 days or longer, please answer "not applicable".) *
Are there agreed, clear and easily understood processes in place for reporting to external multi-sectoral stakeholders (including LOCAL surveillance authorities, WHO, CDC, ECDC, etc.)  and disseminating risk communication messages? *
There is an established collaboration and coordination between health and security sectors, which is considered as crucial *
The organizer have a security plan for management of non-compliance of event attendees (e.g. spectators, teams, organizers, support staff, media, suppliers) *
There is a risk communication strategy for the mass gathering in regard to COVID-19 that ensures culturally appropriate language and specific messaging for the targeted audiences *
The risk communication strategy include plans for dissemination and delivery of the targeted messaging (this may include visual reminders on basic preventative measures, actions and steps to take if people develop COVID-19-like symptoms and instructions for the correct use of face masks or other personal protective equipment) *
Public health advice on clinical features of COVID-19, preventive measures, especially respiratory etiquette, hand hygiene practices, and physical distancing been shared to all athletes, team staffs, officials, personnel of all relevant stakeholders and spectators (if safe and allowed) *
Information on the at-risk populations been provided to all event attendees so that they may make an informed decision on their attendance based on their personal risk *
Public health advice included the information on the meaning of the following measures: PCR test, quarantine, self-isolation and self-monitoring *
Event organizers collected any available information about the event attendees for the mass gathering event (including the countries they are coming from, the epidemiological context of those countries, health data and age if available, accompany travelers, etc.) to gain a better understanding of the potential risks of disease spread and facilitate measures such as contact tracing. (Consider attendees consent to the processing of personal data and data protection) *
Event attendees provided information to allow for direct follow up (contact tracing) with individuals and national governments on potential exposure if there is a suspected or confirmed case of COVID-19 linked to the mass gathering *
There are surge arrangements in place in the event of a public health emergency during the mass gathering - (i.e. suspected and confirmed cases of COVID-19) that include funding for mitigation measures *
There any surge arrangements in place in the event of a public health emergency during the mass gathering - (i.e. suspected and confirmed cases of COVID-19) that include training of extra staffs, if applicable, on personal safety procedures and emergency mitigation measures *
There are daily health checks of athletes, team staffs, officials, and other staffs affiliated with the stadium or the sports team on relevant COVID-19 like symptoms *
Athletes are separated from other groups, such as officials, support staffs and spectators, to limit transmission *
There are measures in place to limit the sharing of equipment, water bottles, towels, etc. *
Athletes be given closed containers to allow for the safe disposal or storing of all hygienic materials (e.g. tissues and paper towels) *
Pre-travel health checks been performed on all athletes, coaches, referees, and other staff affiliated with the event or the sports team to ensure underlying co-morbidities, medications, allergies, etc. are documented *
The event organizers developed a strict access control system in order to minimize interactions between target groups (specifically between teams, officials, the event organisation staff, media, etc.) including side meetings outside the event/ training venue. Plan schedules for staggering the beginning and end of the work day. *
There are measures in place to ensure that attending media personnel (broadcasters, journalists, written press, radio) and planned media related activities (interviews, press conferences, mixed zone) conform to local guidelines and physical distancing requirements. *
In line with local guidelines and preventive measures, participating teams been advised to strictly limit the overall number of people in their travelling delegation to those essential in delivering the event (e.g. players, coaching staff, organization staff) *
The organizers ensured that any foreseen catering to be provided to event attendees has been subjected to the appropriate health and safety procedures and kept to a strict minimum *
The organizers, in collaboration with the relevant authorities, assessed the overall number of event attendees (spectators, teams, organizers, support staff, media, suppliers) and prepared an appropriate staffing/stewarding plan to accommodate and manage these attendees *
The event organizers developed head count systems for spectators *
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