Holiday Stroll 2019 Food Vendor Application
Great American Downtown, Inc
Holiday Stroll 2019 Food Vendor Agreement
Purpose of Agreement:
This agreement serves to enumerate policies and procedures for concessions of Food Services at the Holiday Stroll 2019, and is relevant and binding only to the date of 11/30/2019.
GAD will provide eleven (13) unit placements for the Winter Holiday Stroll 2019. GAD reserves the right to determine final unit placement prior to event, though Vendor preference will be taken into account. GAD determines the ideal unit placement based upon the following factors:
Unit placement should work harmoniously with (not block or compete) existing businesses.
Unit placement should allow for free-flowing foot traffic from 30,000 – 40,000 event attendees. Location of waiting lines in front of food vendors must be taken into consideration when choosing placements.
All units must be self-contained. There will be no external electricity or water available.
Great American Downtown will determine placement of vendor vehicles, with exception to the two premiere locations near to the Main Stage and Ice Sculpture display.
Vendor Participation Fee:
Vendor agrees to pay a fee of $600 (plus $150 premium location upgrade as relevant), in additional to TFSE permitting fee of $35 for entrance and participation in the event.
City of Nashua Environmental Health Department (EHD) Requirements
The City of Nashua requires you to file a Temporary Food Service Establishment (TFSE) for each food service unit operating under your contract at the event. Please find the TFSE application attached to this contract.
Applications received after the deadline will not be processed.
GAD will require a deposit of 50% of the total Participation Fee, delivered upon completion of contract. This deposit is non-refundable. Deposit can be made by check to Great American Downtown inc, 6 Main Street, Nashua, NH 03064 OR via DowntownNashua.org/Donate
Please submit contact information, certificates of insurance, and TFSE application locations for vendor to GAD according to the following schedule:
50% Deposit of Participation Fee: Upon completion of contract
TFSE Permit: No later than 10/25/2019
Certificate of Insurance: No later than 11/15/2019
Unit Set Up
Vendor may start set up at 11:00am in most locations on the day of the WHS. Exceptions to this rule will be outlined on a case by case basis. EHD officials will start their rounds for the inspections prior to opening. Street closures will be complete at 4:00 pm.
Vending may begin at 5:00pm on the day of the WHS.
Note: no electricity or water will be provided.
Vendors using power generators must use “silent” generators with a volume output less than 75 decibels. Vendors not in compliance will be asked to leave without refund issued.
GAD encourages the use of extra lighting (flood lights, LED signage, etc.).
Electrical and all other cords must run behind vending units to avoid tripping hazards. All cords must be secured and covered.
Each unit must bring 2-4 trash barrels.
EC and subleasing vendors must bag and dispose of their trash/cardboard/recyclables in the proper receptacles.
The City will pick up vendor trash if it is left neatly stacked next to the City trashcan units.
All cardboard must be flattened.
Vendor shall carry and maintain in effect during the performance of services under this contract: General Liability insurance in the amount of $1,000,000 per occurrence; $2,000,000 aggregate; $1,000,000 Combined Single Limit Automobile Liability; and Workers' Compensation Coverage in compliance with the State of New Hampshire statutes, $100,000/$500,000/$100,000.
Vendor shall maintain in effect at all times during the performance under this contract all specified insurance coverage with insurers. None of the requirements as to types and limits to be maintained by Vendor are intended to and shall not in any manner limit or qualify the liabilities and obligations assumed by Vendor under this contract. Great American Downtown and the City of Nashua shall not maintain any insurance on behalf of Vendor. Subcontractors are subject to the same insurance requirements as Vendor and it shall be the Vendor's responsibility to ensure compliance of this requirement.
Vendor will provide Great American Downtown with certificates of insurance for coverage, due no later than 11/15/2019. The certificates and endorsements for each insurance policy must be signed by a person authorized by the insurer and who is licensed by the State of New Hampshire. General Liability, Employers’ Liability and Auto Liability polices must name Great American Downtown and the City of Nashua as additionally insured and reflect on the certificate of insurance.
All deductibles and self-insured retentions shall be fully disclosed in the certificate(s) of insurance.
If aggregate limits of less than $2,000,000 are imposed on bodily injury and property damage, Vendor must maintain umbrella liability insurance of at least $1,000,000. All aggregates must be fully disclosed on the required certificate of insurance.
The specified insurance requirements do not relieve Vendor of its responsibilities or limit the amount of its liability, and Vendor is encouraged to purchase such additional insurance, as it deems necessary.
The insurance provided herein is primary, and no insurance held or owned by Great American Downtown or the City of Nashua shall be called upon to contribute to a loss.
Vendor is responsible for and required to remedy all damage or loss to any property, including property of the City, caused in whole or part by Vendor or anyone employed, directed, or supervised by Vendor.
Regardless of any coverage provided by any insurance, Vendor agrees to indemnify and shall defend and hold harmless Great American Downtown, the City of Nashua, both its agents, officials, employees and authorized representatives and their employees from and against any and all suits, causes of action, legal or administrative proceedings, arbitrations, claims, demands, damages, liabilities, interest, attorney’s fees, costs and expenses of any kind or nature in any manner caused, occasioned, or contributed to in whole or in part by reason of any negligent act, omission, or fault or willful misconduct, whether active or passive, of Vendor or of anyone acting under its direction or control or on its behalf in connection with or incidental to the performance of this contract. Vendor’s indemnity, defense and hold harmless obligations, or portions thereof, shall not apply to liability caused by the sole negligence or willful misconduct of the party indemnified or held harmless.
All certificate(s) of Insurance must name Great American Downtown and the City of Nashua as additionally Insured.
Other Rules & Regulations
Vendors are subject to all ordinances, procedures, regulations, and guidelines as established by the City of Nashua and all other applicable State and Federal regulations.
Vendor is directly responsible for any instances of NOT adhering to GAD’s rules, regulations and policies including but not limited to: EHD requirements, unit set up terms, adherence to concessions map, and trash disposal policy.
Units shall remain in designated locations at all times during the event. Violation of this rule shall result in immediate license revocation.
Each unit shall display a logo identifying the name of all vending operations.
Site inspections will take place at the end of the event.
Contact Phone #
Brief Description of Menu
Number of Spaces Requested, Premium Location?
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