Community Appearance Application

The NSW Waratahs enjoy taking time out for player appearances right across NSW. As we receive many player appearance requests please refer to our criteria below:

The official request form is to be completed at least three weeks prior to your event date

At the time of the submission all information must be finalised. This includes location of appearance, start and finish time, dress code and what is required of the player during the appearance. Should there be any changes to an appearance, NSW Waratahs reserves the right to cancel the initial request date and reschedule the appearance for another time.

Each player appearance must also have a clear purpose and defined objectives as to what they want to achieve with the players present.

Requests for events which fall on a NSW Waratahs match days are not able to be fulfilled due to the existing player commitments at both Super Rugby and Shute Shield levels.

Players’ schedules are often subject to late change. Whilst NSW Waratahs will always endeavour to fulfill all commitments, occasionally appearances may be cancelled or amended at late notice, or fulfilled by a replacement player. Should this occur, NSW Waratahs will contact you as soon as possible to advise of the change.

All requests from charities, clubs, schools or community groups/events must satisfy at least one of the following criteria. Requests for events and/or activities which support all these objectives will be prioritised. Requests must support rugby development, youth and education or health and well being.

The event or activity must not be associated with any conflicting sponsors of the NSW Waratahs or NSW Rugby Union. A full list of sponsors can be found on in the corporate section

Each appearance must have a clear purpose and a goal that the requestor wants to achieve

No high risk activities (considered by NSW Waratahs as having potential to cause injury) will be considered

Appearance requests are to be a maximum of two hours. Any extension of this may be considered but cannot be guaranteed

NSW Waratahs players and coaches must be provided a point of contact who will meet them on arrival

The team endeavours to attend as many appearances as possible within the constraints of the players' training, playing, travel and other commitments
Type of Appearance *
Date of appearance *
Club / School Name *
Aim of the appearance *
Description of what is required from players / coaches / Tahman (please include specific details) *
Email of person requesting the appearance *
Player / coach dress *
Length of appearance (hours) *
The following person will be the key contact at the appearance *
Key contact persons mobile number *
Street address of appearance *
Suburb *
Post code *
Any Additional information (i.e. parking, event info etc)
Are you able to pay for Travel / Accommodation if necessary? *
Photography Consent - I hereby consent to (i) the recording of my or my child’s likeness and/or voice by any means (including but not limited to audio and visual recordings by television cameras and photographers) (together ‘Images”) and (ii) the commercial exploitation, throughout the world, of Images by any means by Waratahs Rugby Pty Ltd, New South Wales Rugby Union Ltd and its commercial partners without compensation *
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